Archives 2011

Housing Society Security – Steps to Enforce During New Year’s Eve

New Year Eve is a time for revelry and merry making. But it does make sense for your housing society to take a few basic precautions to ensure that the celebrations do not go out of hand. Problems caused by excessive alcohol intake, too much of loud music, the nuisance of fire crackers and a lack of security due to revelers coming into your residential complex are some of the basic issues that most housing societies face during New Year’s eve.safe new years

Most of these problems can be avoided with a bit of advance planning. Regulations should be issued well in advance and circulated around the housing society. Here are a few steps that can help ensure that New Year celebrations do not go out of control.

Steps for a Fun but Safe New Year’s Eve

(i) Get everybody on board as far as your “Safe New Year” campaign is concerned. There is no point in the housing society management issuing guidelines arbitrarily. Call a meeting and seek everybody’s co-operation. Discuss the troubles that normally arise and ask for suggestions to deal with it. Getting everybody involved will lead to greater success.

(ii) While you cannot enforce the number of guests each resident can invite, you can definitely keep track of which apartment each visitor to the complex is entering. Issue gate passes to your residents. They can pass these on to their invited guests. The guests will be allowed into the housing society only if they have their gate passes. This will eliminate the possibility of troublemakers entering your complex

(iii) Keep a time limit as far as playing of loud music and bursting of fire crackers is concerned. While there are definitely going to be fireworks at midnight, request residents to avoid the noisy ones. Also ensure that fire extinguishers are in place and in working condition to avoid mishaps.

(iv) Arrange for some kind of medical back up. Accidents and binging on alcohol can raise medical emergencies during New Year’s eve. It makes sense to keep a doctor on call to deal with any emergency situation that may arise.

(v) Residents normally like to light up their homes with decorative lights on New Year’s eve. This can cause power to trip. Ensure that an electrician appointed by the housing society checks all the connections in the apartments to ensure that there is no danger of short circuits.

(vi) Ask your residents to take responsibility for any guests who may have drunk too much. The host should see that the drunken guest does not get behind the wheel of the car. Excessive drinking can lead to loutish behavior and residents should be held responsible for the behavior of their guests.

(vii) Make a list of dos and don’ts well before New Year’s eve and circulate it among your guests. Put up notices in all public areas so that even the guests who arrive are aware of the regulations.

With a few basic precautions, it is possible to have a fun and safe New Year celebration. So go ahead and enjoy!


Get your Society on ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


Party Planning Tips for Ushering the New Year

New Year’s eve provides a wonderful occasion for apartment complex residents to throw a party where people can get together and welcome a new beginning. To usher the new year in style, the party needs to be properly planned.

Ushering the New year

A New Year party is always a unique and fun experience as there’s a widely prevalent sense of expectation around. This is because every single person in the room looks forward to what the New Year’s got to offer, so a well planned party can provide the perfect stimulus to kick-start the year in a joyous mood.

Party Planning Tips for the New Year

A well organized party depends more on what is done before the party than during it. Here are certain tips that could help you in being well prepared while throwing an awesome new year’s party.

Come Up With Invites

You need to be sure of who are the invitees for your party. After making a list of the guests you need to send them invites in the form of mails or E-invites. Word of mouth may not be the preferred mode of inviting.

Fix the Menu

You need to plan the menu for the party in advance. Also, you have to decide if you are going to serve alcohol during the night. Many apartment complex parties do feature alcohol, although the residents are instructred to go easy on the same.

A little bit of alcohol can help in keeping the proceedings fun and your friends tipsy, so moderation is key here. Make sure that you arrange for both vegetarian and non vegetarian food in order to cater to both sections of people in your apartment complex.

It also makes sense to place the vegetarian dishes in one end at a separate table and the non vegetarian dishes at the other end, with labels  for the same. It is best to buy your provisions in advance by 2 or 3 days. Stock up on your beverages, snacks and other non perishable items that are part of your mini menu for the night of the party.

Amp Up the Music

Since your party is going to be a long one it is nice to have music playing to keep your guests in celebration mood. You could prepare your playlists well in advance so that you might not have to do it on the night of the party.

It is very important to ensure that there is not a single dull moment in your party. You can involve your guests in playing party games. Kids could have their own games like guessing others’ resolutions or word games with “Happy New Year” while adults can engage themselves in charades or bench games like move off my bench.

Be sure to plan something special when the clock strikes twelve. This could be as simple as ballons with confetti bursting over the party floor or a special performance to mark the start of a new year. Most importantly, do remember to have your share of fun at the party as well.


Get your Society on ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


ApnaComplex has Really Revolutionized Facility Maintenance

As the year end comes , we just recieved great testimonial from Mr. Ganesh Raja, treasurer of Ittina Abby, a 200+ unit society in Bangalore who have been using ApnaComplex for past 6 months now. Below is the testimonial:

Gone are the days of Maintaining Excel sheets and reconciling the same for Expenses made … Gone are the Days of having a home grown solution that crashes or have sleepless nights thinking about a Hard Disk crashes… ApnaComplex has really revolutionized facility maintenance all the way from collecting Maintenance to spending it. We at ITTINA ABBY are so happy and yesterday also a resident was saying how easy it is to use it and they never have to come to the Treasurer’s office for anything.

Great Team who is always ready to hear our problems and offer a solution even if it means more work for them. Always there to correct mistakes made by our Facility Manager, Support is so important for a System like this and the Team at Apnacomplex have understood that very well.

Kudos to the team and hope to see them enhance this more as we roll into 2012. — Ganesh, Treasurer ITTINA ABBY LBS Nagar Vimanapura PO”

Thank you Mr. Ganesh for your kind words!! We are so happy to receive these words from you!


Want to ease your (or your treasurer’s) burden? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


Housing Society Basics – What You Can Do To Organize Your Kitchen

The kitchen is undoubtedly the most important part of a housing society flat. In a housing society, depending on the complex, kitchens maybe fully furnished or partially furnished, with modular kitchens et al.Organizing your kitchen

Whatever may be the case, you can implement these helpful pointers in order to maintain an organized kitchen because a well functioning kitchen leads to a happier and healthier family life.

  • Observe Cleanliness All the Way

To maintain a perfectly functional kitchen you should keep in mind that the first thing to do is to make sure complete cleanliness and hygiene is followed within the kitchen.

Food wastes should be disposed off as soon as possible, because otherwise the waste bin will witness rotting and serve as a growing habitat for bacteria and fungus, leading to the spread of food borne diseases.

  • Maintain All Utensils and Cutlery

It is of utmost importance in every kitchen that each and every utensil used for cooking and the cutlery used for serving should be completely cleaned after usage for hygienic purposes. The upkeep of these utensils is also important because many problems such as rusting, coating, drying and melting can affect the quality of food prepared.

  • Assign Specific Spots for All Items

To ensure that you have an organized kitchen, you must keep different food products in designated areas of the kitchen. For example, separate shelves and areas must be provided for dry foods, grains, spices, fresh fruits and vegetables, meats and preserved foods.

Each type of food also requires a particular optimal temperature to ensure that the food is in perfect condition. Generally, meats and most preservatives are ideally stored at a cooler temperature. You can place dry food items in Tupperware containers, neatly tucked away in cabinets.

  • Store Items by Frequency of Use

There are some kitchen appliances or utensils which you may tend to use more often than others. Ensure that your everyday dishes are placed on lower shelves which are easily accessible, while your fancy cutlery is placed on higher shelves.

Aprons, dish towels and gloves can be conveniently hung at a safe distance from the stove. While organizing your cookbooks, ensure that you save a small open space on one of the shelves. You must keep in mind that cookbooks can get easily exposed to grease from the stove or fridge if kept too close.

  • Create a Cooking Space

While organizing your kitchen, make sure that you designate a special zone for cooking. This zone should usually be centered on the stove. Pots and pans should be stored in close range near this area. Stirring utensils, egg beaters and other cooking tools can be neatly placed in a container near the stove.

  • Other Storage Tips

It can be extremely helpful to store snacks and fruits in see-through baskets or containers. While storing cutlery, use dividers to organize vessels of different sizes and purposes. If you want to save a little storage space, hanging heavy utensils such as pots and pans will do the trick.

In order to maintain a clean and organized kitchen, housing society residents can take note of these simple pointers and spread awareness about the growing need for cleanliness in a kitchen. The key to an organized kitchen is arranging utensils in such a way that there is maximum storage space, making it easy to move around and work efficiently.


Get your Society on ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


Indoor Gardening 101 – Growing Herbs in a Housing Society Flat

Indoor gardening is always a great option, and if you’re considering growing herbs in your housing society flat, there’s nothing better. Thyme, Parsley, Basil, Tulsi, Mint, Rosemary, Cilantro, Oregano, Masterwork, and Fennel are some of the herbs that you can grow in your flat.

Indoor Gardening Tips

The Benefits of Growing Herbs


There are some primary benefits involved with growing herbs in a housing society flat.

  • Growing herbs in a housing society flat requires just a small area
  • It requires very less initial investment and maintenance
  • Many herbs that have proven medicinal values can be used as a part of home remedy solutions
  • Indoor herbs can be used as additives in food  items to make lip smacking dishes
  • The natural smell of certain herbs can be used in aromatherapy
  • You can cut down on the cost of buying herbs from the market
  • Herbs can be used all round the year and for various purposes

There are some points that you need to keep in mind while growing herbs in a housing society flat, though.

The Type of Herb


Choose the herbs carefully as not all of them can grow in an indoor environment. Herbs which grow well in conditions involving less sunlight, air and soil are usually preferred for flats. Some herbs which are apt for indoor cultivation include Parsley, Cilantro, Basil, and Rosemary. Herbs like Chives are not an ideal choice for cultivating inside flats as they possess complex root systems that require large spaces to grow.

Ample Light Source


Light can be either from a natural source, sunlight, or from an artificial source, mainly fluorescent lights. Herbs require adequate amount of light for their growth and photosynthetic activity. Devoid of such light, herbs cannot survive. Hence, for growing herbs in a housing society, flat it is essential for you to choose a place which has enough supply of sunlight or artificial light.

Nutrition and Soil


Herbs require sufficient nutrition for their growth and development. Soil, being a major source of nutrition for herbs, contains all the essential elements that promote and sustain life. Some herbs require scanty soil whereas others require a lot. Fertilizers also provide an additional nutritional boost for herbs and ensure that their normal growth pattern doesn’t get disturbed. When you are setting up a container for growing herbs in a housing society flat, make sure that it contains right amount of soil and fertilizer.

Indoor Gardening 101

Water Issues


Water your herbs regularly to prevent the soil from going dry. However, take care not to use too much water on the herbs. To ensure that the excess water is drained out, choose a pot with a hole at the bottom and fill it with layers of stones or broken tiles.

Proper Maintenance


Constantly monitor your herbs for any diseases or pest trouble. Ensure that the herbs are supplemented with fertilizers from time to time. You can pinch off the apical node in the herbs to get a bushy growth of stems and branching of roots instead of elongation of stems or deepening of roots.

Harvest your herbs at the right time and use them when required. You can also dry and store the herbs for long term use. Growing herbs in a housing society flat is a good option through which you can add a touch of greenery to your home.


Get your Society on ApnaComplex – Today!
ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!

Enhancements to ApnaComplex Groups: Discussions made easier

We just released an enhancement to ApnaComplex Groups functionality. The new enhancement shall enable members of a group to interact over email. Till now, group members were able to post new topics and replies only when by logging into the portal and accessing the specific group’s discussion forum.

With the new enhancement released, every group will get a mailing list with an address such as – “my_society+group+my_group at apnacomplex.com”. Group members can post topics and reply to topics using email in addition to posting from portal, very similar to the main discussion forum of the society.


ApnaComplex Delivers what it Promises

Recently Kamal Co-operative Housing Society, Mumbai went live on ApnaComplex. The society has moved all thier accounts into ApnaComplex and for the first time issued digital invoices and receipts to its members. Mr. Hemang Thakker, Hon. Treasurer of the society was very pleased with the many positive comments from their members and has the following to say on ApnaComplex –

“We were on the lookout for an accounting software for our society for quite some time. We zeroed in on Apnacomplex as the site is well designed and featured all the things one looks for in a good software AND offered a no-obligation one month free trial.

The best part is that ApnaComplex delivers what it promises. I am very happy to say that all the doubts, queries and issues raised by us were addressed promptly and in a very positive manner. And as new features are being added the whole experience becomes richer.

We look forward to a long and fruitful relationship and would recommend the program whole heartedly.”

Thank you Mr. Thakker for your kind words!


ApnaComplex Launches Attendance Tracking integrated with Bio-metric Finger Print Scanner

ApnaComplex now inteffaces with Bio-metric reader

Attendance tracking with Bio-metric reader in ApnaComplex

In a first for any Housing Society Software – ApnaComplex launches a new module – Bio-metric Attendance Tracking* to track attendance of apartment and layout maintenance staff using a bio-metric finger print scanner.  The module is tightly integrated with the Staff Management Module providing an integrated, comprehensive view of all staff details inside the portal. Following are highlights of  this new module:

  • Track attendance of maintenance staff through finger print reader
  • View Attendance Reports of Maintenance Staff on daily basis, monthly basis etc.
  • Get to know the amount of time spent outside of the complex
  • Enables Society to easily calculate the payroll based on the attendance
  • Manually over-ride the attendance records as per need
  • Ability to manually insert attendance records to handle missed swiping cases
  • Ability to handle multiple devices installed in a location

*This is an optional  module and is enabled only with hardware purchase.
Reach out to us to get specifications of the hardware and quote.


ApnaComplex Accounting: Recurring Invoice Automation Enhanced

ApnaComplex now supports the most flexible automation of  recurring invoices. Any invoice that is raised periodically can now be automated.

ApnaComplex, in the recurring invoice module, till now had the ability to automate generation of invoices for a given set of charges for all flats. The charges could be based on a flat rate or per square feet basis. However, Treasurers who use complex formulae for maintenance charges (such as Rs. 1000/- for 2BHKs, Rs. 3000/- for 3 BHK or Rs. 2/- pfst of built up area + Rs. 1/- of terrace) or have additional charges to be posted for few flats (such as parking lot rentals for few members) were not able to benefit from the recurring invoice module.

Bringing a smile on the lips of these treasurers, ApnaComplex now supports raising of invoices periodically based on charges uploaded via spread sheet. Create the charges to be invoiced periodically in a spreadsheet and set up the invoicing schedule! Invoices will automatically get posted based on the schedule. With this treasurers can automate the posting of different amounts against different units and also different charges against different units.

Go to Member Income dashboard and click “Setup Recurring Invoices” to see this in action!


Get your Society on ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


ApnaComplex – An year since NASSCOM Product Conclave

Its been almost one year since we showcased ApnaComplex in the NASSCOM Product Launchpad as one of the top 10 start ups in 2010. How time just flew!

NASSCOM Product Conclave 2011 is a few days away, we thought its a good time to reflect back on our journey since the last Product Conclave. Our biggest achievement since then – we firmly established ourselves in the market as a very comprehensive and value-for-money software for every gated community.

In the past one year, we had many “firsts” to our name and have consistently raised the bar for Apartment Management and Accounting Software with features like:

Apnacomplex - THE software for apartment management

For those who are statistically inclined, following are few metrics for us in last 1 year:

  • We have made 45 releases – thats almost one release every week – we are always hungry to add new capabilities 🙂
  • We have done at least 12 major upgrades – all made available at no extra cost to our customers!
  • We have doubled our server infrastructure 4 times
  • Got covered in YourStory.in, BizExchange, RealEstate Times, Aaj ka Anand, Accommodation Times, Sakal

We also had loads of fun when we distributed Holi Posters, conducted the Drawing Contest for Children of ApnaComplex customers, sponsored and participated in the flagship ApnaComplex – TPL Cricket Tournament along with Treamis World School for gated communities in Bangalore.

All of this ofcourse was not possible with out support from our customers – all of them supported us superbly by constantly giving feedback, shaping up requirements for new features, helping us with beta testing, providing references – what not – they have been with us in every step we took.

Some of them gave us fantastic moments that made us extremely happy and proud like – “Going ‘live’ with their portal with all accounting data in less than a week after they signed up for the 30-day trial”, “Attaching expense voucher generated by the software along with the payment to us!! We take a moment to THANK each one of our customers and users. A few of our customers truly deserve very special mention – for they not only made us sit on the edge and pushed us to deliver, but also backed us to hilt:

We are truly fortunate to have such customers! We also thank various partners – Citizen Matters, Chennai Online and others who were there with us through out.

As we experience the next wave of growth – we make a promise to ourselves that we will continue to build new features and support our customers that will make community living a pleasure!