Archives June 2012

ApnaComplex Accounting Enhancement: Income head-wise Advance Payments

ApnaComplex released a major enhancement to the accounting package that makes it possible for treasurers and accountants to record head wise advance payments from members.

In the past..

ApnaComplex already has the following capability of recording Advance Payments (a.k.a Excess Payments) from Members: For example, consider a member having dues of Rs. 1800/-, but the member has made payment of Rs. 2000/-. In ApnaComplex you can record the additional Rs. 200/- as an Excess Payment. Now, when a new invoice for Rs. 500/- is raised for club house booking, the Rs. 200/- would automatically get adjusted against the new invoice.

What’s New with this Major Enhancement

ApnaComplex now supports recording of the excess payment against a particular charge type (a.k.a Income Head). With this ability, advance payments against a given charge type will only get auto-adjusted if there is a new charge/invoice against that particular charge type.

In the above example, when recording the excess payment of Rs. 200/- members and admin would have the ability to mention the 200/- to a particular charge type – say against Maintenance Charges. Now, when the next invoice of Rs. 500/- is raised against the flat for Club House Booking – the 200/- that is paid as an advance against Maintenance Charges would NOT get adjusted against the Rs. 500/-. However, when the new invoice for next maintenance charges is raised, the Rs. 200/- would be auto-adjusted.

Need for this change

There are quite a few apartments, where the owners pay the maintenance dues and tenants pay for charges like Club House etc. In most cases Owners pay the maintenance dues in advance for 6-months or an year. In such cases any facility booking by tenant or move-in/out charges should not get auto-adjusted with the advances paid and must be maintained separately. With this enhancement, Treasurers and accountants have greater control over the auto-adjustment.

Similarly the advance received towards a Corpus Fund will no more auto-adjusted against the Maintenance Due invoices.

The default behavior of excess payment will continue to be the earlier way of “Generic Advance Payment” which will auto-adjust the advance with new invoice of any income head. Similarly when the member payments are uploaded via excel, ApnaComplex will put any excess payments into Generic Advance Payment bucket itself, like earlier.


Want to ease your (or your Treasurer’s) burden? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and community collaboration software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a Free Edition which you can use free of cost forever. There is also 30-day no-obligation trial for Paid Editions which can try before you buy!


Announcing Tenant Lease Module in ApnaComplex

Continuing to raise the bar in Society Management, ApnaComplex added a new module to track rental or tenant leases for flats in an apartment complex.
One of the biggest pain for all societies is to keep the database of tenants up to date. More often than not all past tenants will continue to be part of the community’s member database even after several months after the tenant as left the complex.
ApnaComplex announces Tenant Leases ModuleWith the new module “Tenant Leases”:

  • Administrators can maintain leases of all flats along with their start and end dates
  • Members of a flat that has lease details updated in ApnaComplex, shall be notified a week ahead of time regarding the lease expiry
  • Once the lease end date is over, ApnaComplex automatically inactivates the tenants and sends an email indicating the same to owners and tenants. ApnaComplex also marks the lease as Inactive
  • Administrators can cancel the lease, extend the lease dates at any time
  • Lease History shall be maintained and viewed along with the flat details at any time
  • Tenant requests cannot be approved, tenants cannot be added unless there is a active lease for that unit

What are you waiting for? Explore it at Complex->Tenant Leases and reduce your work right away!


Want to ease your (or your secretary’s) burden? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!