Archives 2013

Announcing launch of Gatekeeper – An Innovative Apartment Security Solution by ApnaComplex

ApnaComplex is very happy to launch “Gatekeeper” – an android based for Visitor Tracking System in Apartment Complexes and Gated Communities. This innovative system works in online as well as offline mode to handle situations where internet connectivity could be an issue at the security gates.

Gatekeeper by ApnaComplex lOGO

Security in Apartment Complexes – Concerns

Security is one of the main reasons why people prefer to buy (or rent) a flat in Apartment Complexes and Gated Communities. By design, Apartments are expected to offer better security as Apartment Associations can afford to hire security agencies to provide round the clock security in the property. There are many aspects to the security in Apartment Complexes – the key one being tracking entry and exit of Visitors into the Apartment premises.

Most apartments employ a “visitor’s register” – a log book where a visitor is expected to make an entry to record details of the flat she is visiting, and the purpose of the visit etc. This is surely one of the dispensable processes as it practically makes no difference if an entry is made or not. The entry does not validate anything from the visitor. Even worse, the log maintained is never audited for any accuracy – any attempts to do that will generally prove futile as data is illegible, incomplete and mostly inaccurate in almost all the societies. The security staff just ensures that the entry is made as a routine with out really validating its accuracy. Also, due to the paper-based nature of the log, its not possible to analyse the data. For example, things like identifying frequent visitors, list of visitors to a given flat in last 6 months is almost impossible for committee members.

Gatekeeper by ApnaComplex – Introduction

Gatekeeper is an innovative solution which addresses the challenges mentioned above regarding visitors tracking. Gatekeeper offers the following functionality:

  • Easy interface that can be operated by security staff (for example, the access to the android app is controlled by PIN number instead of typing complex passwords every time)
  • Ability to record visitors – automatically pre-populate details of frequent visitors based on the mobile number
  • Take picture of visitor’s vehicle or visitor
  • Send a verification code to the visitor’s phone number to ensure the phone number is valid
  • Quickly look up residents of the flat the visitor is meeting – this helps in validation – also SMS can be sent to the residents with details of visitors
  • Generate visitors pass and record exits

The most important aspect of Gatekeeper is its ability to run stand alone without internet connection and sync up with master database as and when internet connection is made available. Most societies have difficulty in getting internet connection at the security gate for various reasons. While one of the reason is surely cost related to providing an internet connection, the other reason for not enabling internet access to security is a potential misuse of the internet facility.

This is where Gatekeeper’s unique advantage comes in. Gatekeeper can work with out internet connection most of the time. Gatekeeper needs internet connection at the time of installation to populate the client side application with master data as a part of setup. The master data for a given community is picked up from the ApnaComplex server. Once setup, Gatekeeper need not have access to internet. Gatekeeper can store all visitor’s details on the tablet / mobile device – when internet is not available. Once internet is made available (for example, by bringing the tablet in vicinity of the society office’s wifi) Gatekeeper will automatically initiate sync up of all visitors passed to the server.

Gatekeeper is exciting. How do I get one for my society?

Please contact our team with your interest. Please do not forget to mention if you are an existing customer of ApnaComplex! We will get back to you on the costing and how you can get started.

Yet another instance of true innovation from ApnaComplex.com – be it bringing real-time balance sheet, or having bio-metric devices for staff attendance, or making society software accessible on mobile phones – we continue to raise the bar in this space!


ApnaComplex substantially improved realization of timely maintenance payment and past dues

Mr. Pankaj, committee member of Fern Saroj Apartments in Bangalore wrote to us today on how ApnaComplex.com streamlined the finances in the society :)

At Fern Saroj, we adopted ApnaComplex in August 2013.I am happy to say that within 2 months period we migrated our current fiscal accounts to the portal.

It has drastically improved our communication with residents on money matters and has also substantially improved realization of timely maintenance payment and recovery of past dues.

This was possible due to very easy access to accounting records. Paper work is now literally zero.

Must also add, that the support from ApnaComplex has been excellent with first human response always coming in within 15 minutes. Way to go !

We are super charged up after receiving this note! Thank you so much!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


ApnaComplex Classifieds Re-loaded

We are pleased to announce the launch of a newly redesigned Classifieds micro-site on ApnaComplex.
ApnaComplex offers all its users a free and easy of posting their buy/sell/rent advertisements.

Some of the new abilities of while posting a new Classifieds in the redesigned pages:
1. Ability to add multiple pictures to each of the classified.
2. Specify the expected price.
3. Chose the locality

ApnaComplex Classifieds

ApnaComplex Classifieds – Reloaded!


On the listing side, the entire experience is now enhanced including ability to search based on locality, price range, grid based and list based views for the classifieds, infinite scrolling, ability to share on FB and many more. Users also have ability to subscribe to a given society’s classifieds so that they are alerted when a new classified is posted in those societies. Its most convenient way for people looking for renting a flat in a particular complex.

ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community

Ms. Camaron Vallepalli, committee member of Adarsh Vista Villa Owners Association, a 200 unit villa community in Bangalore wrote to us today how ApnaComplex.com helps their community 🙂

We have been using ApnaComplex for about 7 months now and we are very happy with service and the product. We did extensive research before deciding to use ApnaComplex and we have never regretted our decision. We are a smaller community that is entirely run by volunteers. Using ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community. There are two features in particular that have been very beneficial to us: community SMS and the payment portal.

We use community SMSs to give warnings about disruptions in services as well as to inform people about upcoming meetings and events. This has been a huge help as people now feel they get timely updates on important information.

The use of the payment portal has allowed us to greatly reduce the number of hours we used to spend going door to door to collect payments from individual owners. It has also facilitated timely payments from owners who do not live in the city or even in the country.

Finally, we would like to mention that the support we have received from ApnaComplex has been tremendous. Every time we have a question or a suggestion it is taken up in a very effective manner.

We are very pleased with ApnaComplex and look forward to utilizing even more features to further improve our community!

We are super delighted to receive this note! Thank you so much!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Major Updates to Parking Lots and Vehicle Management

ApnaComplex Vehicle and Parking Lot Management Module now has been significantly enhanced. Some of the key enhancements include:

1. Ability to Map Parking Lot to Flats: Before the enhancement, it was possible to associate a parking lot with a flat only if there is a vehicle. With the enhancement, you can now associate parking lots to flats with out any vehicles. You can do this mapping for every flat one after another OR import the mapping data into ApnaComplex portal using an excel (the excel template can be downloaded from within the portal).

2. Ability to “Enforce” mapping of parking lots with units: A new setting will control if the mapping needs to be enforced in the society. When enforced, no vehicle can be added into the portal with out the flat having the parking lot mapped. When not enforced, vehicles can be added to the parking lot with out even being mapped to a flat.

3. Introducing Number of Vehicles per Parking Lot: There is a distinct need in quite a few societies to allow more than one number of vehicles in a parking lot (for example, multiple two wheelers parked in single parking lot). All along we had a implicit restriction of one vehicle per parking lot. That’s changed now and admins can configure how many maximum vehicles are allowed to be associated with a parking lot.

With these enhancements, almost all societies can customize Vehicle / Parking lot module to implement their respective rules and policies.


Better Looking Scheduled Reports in your E-Mail

ApnaComplex scheduled reports is one of the most unique and widely used feature across all our customer base.

All along the reports were looking ‘dull’ in the few email clients compared to when viewed in the portal. Not any more!

We have now enhanced the emails we send with reports to be more ‘beautiful’ and to be same as what is seen on the portal. Those who have daily reports scheduled, should have seen the changes already and we are sure you are loving it 🙂


Maintenance Staff Enhancements: Agency name and tagging for Helpdesk Operations

Directory of Maintenance Staff in ApnaComplex is used at multiple modules in ApnaComplex – with primary usage being in Attendance Tracking and Complaint Box modules. We have enhanced maintenance staff directory to now optionally capture Agency Name to which the staff belongs to. When the society has multiple agencies, this helps in tracking the attendance of the staff of a particular agency and process the payment to the agency much easier.

In addition, we also have added a new tag to indicate if a particular maintenance staff attends to complaints. For example, if the society has 10 landscaping staff working in the association, not all of them would probably need be receiving complaints and working on them. Some of them would just be doing regular preventive maintenance activities. You can now tag who will be part of helpdesk – this reduces the clutter in the complaint box when assigning tickets.


Now, log into ApnaComplex via Facebook

ApnaComplex now supports login via facebook. No more need to remember one more password for ApnaComplex. Just go to ApnaComplex Login page and click ‘Login with Facebook’ button on the login page. Facebook shall prompt for permission for ApnaComplex to access your Facebook profile. Once you accept, you will directly land on the dashboard.

You can login via facebook even when you already have an account with ApnaComplex and are using it to login regularly. The system automatically matches your FB profile with ApnaComplex account details and lets you login. Users can continue to access ApnaComplex using regular email id and password as credentials, if they do not wish to use FB. Users can even switch between using FB and directly logging in as per their wish.

One password less to remember! And not to worry we will not post on your FB wall.


The Need for Using Energy Efficient Doors in a Housing Society

Housing society residents from across the country are moving from ornamental and beautiful doors to energy efficient doors that provide the required insulation, helping them save money.Depending on the housing society, such energy efficient doors are installed in all flats. If your housing society does not feature such doors, you can have them individually installed.

energy efficient doors

How Do These Doors Help?

These energy efficient doors are made of materials like wood, glass and steel fiber that help in conserving energy within the house. The cold and heat exchange levels are kept at a bare minimum so that the insides of the house don’t turn too stuffy or too cold.

These doors provide suitable insulation for the house and this can negate your need for buying heaters or air conditioners, helping you save a lot of money. These energy efficient doors also prevent pollution, insects and bacteria from entering the house, and you’ll be less prone to diseases.

During winters, the humidity in the air is normally very low. These doors will help in avoiding static shocks in such situation and they can keep the house cool all through the summer too.

What are the Types of Insulation?

The most common material used for insulation is polyurethane foam. Glass is not suitable enough for insulation so modern glasses need to be used. There are certain materials such as fiber glass skin that have weather stripping properties. The openings in the door that allow the exchange between the outside and inside space are sealed.

Installation Process in a Housing Society

In most cases the original doors are removed from the housing society flat and two frames are kept in place.

The door is then sealed with the help of foam that prevents air from going in and coming out. Foam is used as it has a major property of thermal insulation.

Types of Energy Efficient Doors

There are various types of energy efficient doors that are designed for specific areas.

  • There is the storm door which is an outer insulated door placed on the external surface of the regular door, and this prevents the house from heavy rains and bad weather.
  • Garage doors are made of insulated aluminum and these prevent corrosion of the vehicles and other appliances.
  • Patio doors are difficult to insulate but outer and inner sides of the door can be somehow insulated.

Choosing an Energy Efficient Door

There are a few things that have to be kept in mind while choosing an energy efficient door, as the door should be resistant to weather, it should not be corrosive in nature and the emissive nature of the material should be low. Most importantly the door should be easy to install. Double layers provide better insulation than a single layer.

Energy efficient doors range from Rs 9000 upwards; but they are low maintenance, so you don’t have to worry about extra costs. Depending on the type of installation, the price can vary. You can invest your money in such doors rather than in other options like heaters and coolers and these are ideal for housing society flats.


Get your Society on ApnaComplex – Today!
ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!


Housing Society Living – Setting up the Right Storage Plan

Storage PlanA crammed up cabinet, inaccessible attics or bursting basements can be your nemesis if you are inefficient at managing your house storage system. Many people yearn for a bigger space or larger quarters when they feel their storage space is being suffocated with more items.Moving into a bigger space is not the only solution to crammed places. Storage issues have the bread and dough quality: they increase and occupy the entire volume of the container and create a sticky mess over the sides of the container. A perfect house storage plan is needed to put things in their right place. It will need some time to implement the ABC plan for storage management, but it should re-invent your place.

  • A – Assessment
  • B – Box and Banish; and
  • C – Control and Corral

The Assessment

Start figuring out all the things that you have and where should they fit in. In order to put all that in place, you have to assess your household storage possibilities and the storage needs of your family. Take an hour off your working time and make an assessment by formulating two lists.

First, check the area from the attic to the cellar and make a list of everything you want to store ‑ small or large. The space above the shelves and beneath the beds and storage spots in the backyard ‑ every place needs to be figured out.

Second, list out all the items that need to be stored. Importantly, list down all the items you need to store in your household such as seasonal décor items, clothing, sporting goods, household file archives, hospitality supplies, hardware and tools and original packaging of the items you had bought.

Banish and Box

You can store the seasonal decoration items under the furniture or on shelves and mark it. Similarly, during summers, you can store all the woolen clothes under your bed or in the cupboards. The new loft-styled beds have a lot of drawers and storage places which are hidden. These can be made use of by storing quilts and other warm clothes.

There are a lot of furniture items that have secret storage and can store many items. You can use large furniture to divide a large room into two such as a utensil cupboard for separating the kitchen into a dining hall and cooking space.

Corral and Control

To store most of the stuff, buy plastic air tight containers with lids so that most of the items do not become damp or develop a bad odor. Maintain a color coding to sort out things; this will make things easier to find when you are in a hurry. Cardboard boxes can be used to store old clothes and other memorabilia, and they can be kept above the furniture and shelves. You can buy a movable rack or hanger and attach it behind doors to save space.

You will be delighted to find that the space of the house has increased after you have completed the above-mentioned steps.


Get your Society on ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!