Moving-in and moving-out are common scenarios in every gated society. If you are new to living in a gated community or if you are a part of a newly formed association, then it is vital to know and have standard procedures in place.
Having a criterion helps the management know about the new residents who are moving in and enables them to onboard the new residents into the Society’s system. Likewise, it also helps them keep a record of residents who are moving out.
The Association of GM-Infinite, Phase 1, Bengaluru, shares the basic procedures they follow with ApnaComplex which you can implement for your society as well. Keep reading to know about the do’s and don’ts of the move-in/out process!
– Before the tenants move in/out, the owners must inform the association and furnish full details at least a week in advance via email including the date of the move-in/out, new tenants’ details, etc.
– A small move-in charge can be levied on the new residents while they are moving in. For instance, GM Infinite levies a one-time payment of Rs.1000 via online or card payment.
– Have a rule that move-in/out can happen only during particular hours. GM Infinite allows move-in/out only between 8 am and 7 pm.
– The new tenants must furnish ID proofs, rental agreement, and/or owner’s Email to initiate their registration with ApnaComplex.
– They must furnish their vehicle’s RFID (if there is one), RC Book photocopy, ID proof, parking allotment copy, etc.
– The residents who are moving out must clear all their maintenance and other dues before initiating the move-out procedure.
– They have to return the RFID sticker (if applicable).
– The management must delete the moving out tenants’ records in the ApnaComplex app.
– The NOC from the Maintenance department must be submitted at the security gate before moving out.
The don’ts listed below are primarily applicable to the tenants and are pertinent to their stay inside the Society.
– Tenants must never take the Society or the association for granted. They must never violate Society rules that are stipulated.
– They must never fail to pay the maintenance dues.
– They must never indulge in any sort of commercial activities inside the residential premises. If the residents are found to be non-compliant, the association has all the right to take necessary action against the said tenants.
The above rules are applicable to most of the Societies and these do’s and don’ts can be altered depending on how each Society functions.
Having a guideline in place makes things easier for all the parties and streamlines the whole process. We hope you find the above guidelines useful. To know how you can efficiently streamline and automate your Society’s everyday operations, please visit our website – apnacomplex.com.