With a ton of
community management solutions available today, finding the right one that
suits all the requirements of your society can be taxing. One might offer you a
great security solution, and the other might be a star performer when it comes
But very few
offer a mature-solution that is intuitive, fully-automated and addresses all
the aspects of gated community management. With over 11 years of expertise,
ApnaComplex is the only app that is for and by the management committee since
all features and modules were developed/modified after taking feedback from
several management committee members.
In this article,
we bring out the six key attributes of ApnaComplex that makes it the apt
automatically generating invoices to auto-calculating late payments and dues,
you name it, we have it! Deemed one of the best intuitive and automated
accounting solutions for gated communities, ApnaComplex’s accounting module
saves time by 80% and comes with in-built 30+ audit-ready and 100+ financial
Fully automated Billing & Collection
a click, auto-generate maintenance dues invoices and receipts, set up recurring
invoices, auto-calculate delayed payment charges and send auto-reminders to
Completely automatised Payment Gateway
manual entries a thing of the past! ApnaComplex’s ability to auto-generate
receipts and auto-reconcile balance sheets reduces the accounting tasks by 80%.
Smart expense management
ApnaComplex, keeping track of your expenses and budget is now an effortless
affair. With our Budget Variance Reports for reference and meticulous planning,
stay on budget and spend within your means!
Metered Utility Bill
allows you to collect and record meter reading for all the units and raise
invoices combining both maintenance and utility charges. It also allows you to
create a list of metered utilities and their billing periods.
Auto-generated P&L Statement
The ApnaComplex app allows you to
view your society’s financial statements in real-time, and auto-generate
statements flat-wise. The solution is quite intuitive: it can auto-adjust
entries according to debit/credit.
Procurement & Vendor Management
ApnaComplex, the Treasurer/Secretary can effortlessly manage the vendor
database, payments, and community purchases.
offers an exclusive collection gateway module to collect dues online with no
added convenience charges and automatic reconciliation.
allows you to maintain bank invoices/vouchers of everyday accounting, provide
reports on TDS and Service Tax, file quarterly returns, and coordinate with
If you want to
strengthen your community’s security with zero to minimum infrastructure,
ApnaComplex’s Gatekeeper Module is the perfect choice for you!
visitors and staff to alerting residents via notifications when their wards’
school buses arrive, the app allows the security staff and the security team to
perform a host of actions. Below, we bring you the many facets of ApnaComplex’s
Smarter society gate management
The app allows
the security and residents to effortlessly track visitors, staffs, and
deliveries. The residents also get instant notifications from the security when
their kid’s school van/bus arrives.
Guard Patrol Tracking
watching the gate, but who is watching the security? Well, WE ARE! With our
flawless Guard Patrol Tracking, the management and head of security will get
alerts in real-time and ensure that security guards are tracking the premises
even during the night.
Efficient Visitor Management
ApnaComplex app, the residents can approve/pre-approve, deny and manage
visitors efficiently right from the comfort of their home.
With the Gatepass
feature the security guard can record and track materials entering and exiting
the society. The app also allows the security to store images of the materials
One app for both residents and management
The app allows
both the Management Committee and residents to access all essential features.
This makes ApnaComplex very user-friendly and removes the requirement for an
external app to manage the basics.
Say goodbye to
overwhelming complaints and track them all from a centralised place using Helpdesk by ApnaComplex – Centralised
tracking of complaints, suggestions, and requests!
comprehensive complaint management solution, the complaints will be
auto-escalated when they are not resolved by the agreed upon date, and once the
complaints are resolved, the residents are notified immediately via SMS and app
is the Root-Cause Analysis report and QR-code based complaint registration.
While the Root-Cause Analysis report gives insight into the core problem of
repeating complaints, residents can register complaints against malfunctioning
assets by simply scanning the QR-code attached to the assets.
Online Suggestion and Complaint Box
easily raise complaints and track them effortlessly; auto-escalate complaints
if they are not resolved during the stipulated time.
The place for resident’s requests
Through the app,
the management can effortlessly process no-dues certificates, move-out letters,
no-objection certificates, address proof, etc of residents.
The perfect admin console
The admin can
effortlessly process resident complaints, suggestions, and requests.
Additionally, they can provide role-based access to other members of the
enjoy the private social network for your society!
With this feature,
the residents can find topics and communications related to their society,
create and share articles/newsletters, contacts, and do much more – all in one
In just a few
steps, residents and the committee members can share important information with
others through the Community Notice Board. The management can share documents,
restrict visibility, and effectively take charge of what information goes
around the society.
Surveys & Polls
When there are
big and important decisions to make, the management committee can involve the
residents and get their opinions by using the ApnaComplex’s Survey & Polls
Discussion Forum enables the committee members and residents to initiate and
organise discussions digitally. Using this feature, the management can access
repositories, offer role-based access to other members, and even initiate a
discussion through a mailing list.
one of the few apps that allows the residents to create private groups based on
special interest, for sub-committees, hobbyists, discussion boards, etc in just
allows the residents to upload, download, and share photos of society and
community events securely with fellow residents.
Who said Facility
Management has to be a complicated affair? With ApnaComplex, improve
operational efficiencies, reduce costs, and change your facilities game
ApnaComplex Facility Management System, the residents can pre-book facilities
from anywhere, scan society’s assets using QR-codes, and the management can
track inventory and get details of these assets instantly.
committee or the facility manager can track, view, and manage every asset in
the society, service history and attributes. They can also create an asset
group, get maintenance reminders, etc.
manager can effortlessly track every unit of the inventory including purchase
history, consumption, and stock level. These will come handy to customise and
optimise according to the society’s usage.
Facility Reservation System
offers the most comprehensive, intuitive and automated app-based reservation
system that every facility manager simply loves! From generating comprehensive
booking reports to invoices, everything is automated with no room for manual
entries or errors.
Your safety and
wellbeing are everything to us and with wave after wave threatening the safety
of the public, it is imprudent to lower our guard down.
To ensure that
our residents are safe and protected from COVID at all times, we have devised a
handful of features to help you fight COVID effectively.
committee can track the vaccination status of all the residents. If there are
any residents who are unvaccinated or haven’t updated their vaccination status,
the committee can restrict facility usage too. This promotes a 100% vaccinated
and the Management Committee can view quarantined flats in real-time and manage
their movements accordingly.
Security can make
sure that the guests/visitors are wearing masks and their temperatures are
normal before entering your society.
All the six
attributes/features were carefully curated keeping in mind the needs of both
the management committee and residents. To know more about these features and
how it can help you streamline operations in your gated community, visit