Bye Laws are the constitution of a Housing Society (Refer: old post on bye laws). Every registered housing soiciety have bye-laws that contain the governing principles of that society. Every society has the right to amend these bye-laws from time-to-time to ensure the governance and administration is more efficient.

However, in almost all societies its a night-mare to find the list of all amendments done to the bye laws at one place. These amendments are typically scattered over in multiple mails, minutes of meetings, some presentations or word documents – making it almost impossible to keep track of how the bye-laws evolved over a period.

Not anymore! In yet another first, with the launch of new Bye Laws module in ApnaComplex, members can read the bye laws and all the amendments at a single place. No more searching for documents in the repository – the content of bye laws and amendments can be accessed right from the menu bar by members.

Administrators can update the bye laws and also add/update/delete amendments and capture details such as date of amendments, date of meeting in which amendment was approved, who proposed it and who seconded it.

ApnaComplex makes information instantly accessible when you actually need it!

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Get your Society on ApnaComplex – Today!
ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!

In yet another innovation based on customer inputs, ApnaComplex now supports concept of “Business Hours” (or Working Hours or Society Office Hours). Now, administrators can define business hours in a week for a given category of complaints – for example, gardening staff will work from Monday-Friday 9:00 AM to 5:00 PM, Security staff works 24*7, Accountants work on Saturday and Sunday 9:00 AM to 1:00 PM.

Now, you can define the escalation paths to use Business Hours than calander days. This means, that a complaint related to gardening will take into account the fact that staff will not be working on Saturday and Sunday and also after 5:00PM before trigerring an escalation to next level. So, a complaint logged on Friday evening, will not get escalated on Sunday morning – and avoids raising a false alarm. Helps you monitor the staff more effectively.

With this enhancement, ApnaComplex now supports defining escalation periods in terms of business hours than days. So, if you want a unattended security complaint to be escalated in 2 business hours – it’s easily possible.

When you redefine the SLAs or re-define the business hours, the complaints that are already raised automatically take into the account of the new hours and get escalated accordingly.

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Get your Society on ApnaComplex – Today!
ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!

As the year end comes , we just recieved great testimonial from Mr. Ganesh Raja, treasurer of Ittina Abby, a 200+ unit society in Bangalore who have been using ApnaComplex for past 6 months now. Below is the testimonial:

Gone are the days of Maintaining Excel sheets and reconciling the same for Expenses made … Gone are the Days of having a home grown solution that crashes or have sleepless nights thinking about a Hard Disk crashes… ApnaComplex has really revolutionized facility maintenance all the way from collecting Maintenance to spending it. We at ITTINA ABBY are so happy and yesterday also a resident was saying how easy it is to use it and they never have to come to the Treasurer’s office for anything.

Great Team who is always ready to hear our problems and offer a solution even if it means more work for them. Always there to correct mistakes made by our Facility Manager, Support is so important for a System like this and the Team at Apnacomplex have understood that very well.

Kudos to the team and hope to see them enhance this more as we roll into 2012. — Ganesh, Treasurer ITTINA ABBY LBS Nagar Vimanapura PO”

Thank you Mr. Ganesh for your kind words!! We are so happy to receive these words from you!

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Want to ease your (or your treasurer’s) burden? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!

In a first for any Housing Society Software – ApnaComplex launches a new module – Bio-metric Attendance Tracking* to track attendance of apartment and layout maintenance staff using a bio-metric finger print scanner.  The module is tightly integrated with the Staff Management Module providing an integrated, comprehensive view of all staff details inside the portal. Following are highlights of  this new module:

• Track attendance of maintenance staff through finger print reader
• View Attendance Reports of Maintenance Staff on daily basis, monthly basis etc.
• Get to know the amount of time spent outside of the complex
• Enables Society to easily calculate the payroll based on the attendance
• Manually over-ride the attendance records as per need
• Ability to manually insert attendance records to handle missed swiping cases
• Ability to handle multiple devices installed in a location

*This is an optional  module and is enabled only with hardware purchase.
Reach out to us to get specifications of the hardware and quote.

Its been almost one year since we showcased ApnaComplex in the NASSCOM Product Launchpad as one of the top 10 start ups in 2010. How time just flew!

NASSCOM Product Conclave 2011 is a few days away, we thought its a good time to reflect back on our journey since the last Product Conclave. Our biggest achievement since then – we firmly established ourselves in the market as a very comprehensive and value-for-money software for every gated community.

In the past one year, we had many “firsts” to our name and have consistently raised the bar for Apartment Management and Accounting Software with features like:

• Capability to generate fully adjusted Balance Sheets online for Housing Socities,
• Multi-tiered rate structures for Facility Booking,
• Ability to enforce acceptance of bye-laws by members,
• Online Society Registers to meet regulatory needs,
• Highly configurable Penalty Rules Engine,
• Meeting Management – Innovative Meeting Calendar for Society Meetings/Events

For those who are statistically inclined, following are few metrics for us in last 1 year:

• We have made 45 releases – thats almost one release every week – we are always hungry to add new capabilities
• We have done at least 12 major upgrades – all made available at no extra cost to our customers!
• We have doubled our server infrastructure 4 times
• Got covered in YourStory.in, BizExchange, RealEstate Times, Aaj ka Anand, Accommodation Times, Sakal

We also had loads of fun when we distributed Holi Posters, conducted the Drawing Contest for Children of ApnaComplex customers, sponsored and participated in the flagship ApnaComplex – TPL Cricket Tournament along with Treamis World School for gated communities in Bangalore.

All of this ofcourse was not possible with out support from our customers – all of them supported us superbly by constantly giving feedback, shaping up requirements for new features, helping us with beta testing, providing references – what not – they have been with us in every step we took.

Some of them gave us fantastic moments that made us extremely happy and proud like – “Going ‘live’ with their portal with all accounting data in less than a week after they signed up for the 30-day trial”, “Attaching expense voucher generated by the software along with the payment to us!! We take a moment to THANK each one of our customers and users. A few of our customers truly deserve very special mention – for they not only made us sit on the edge and pushed us to deliver, but also backed us to hilt:

• Mr. Ravichandran and Mr. Ram Bhagawat of Citilights Liberty,
• Mr. R V Ashok of Appaswamy Orchards,
• Mr. Balasubramaniam and Mr. Kannan Viswanathan of Sobha Azalea and Althea,
• Mr. P V R Prasad of Aparna Sarovar,
• Mr. Ganesh Raja of Ittina Abby,
• Mr. Amish Shah of SJR Spencer,
• Mr. Praveen of Ferns Habitat,
• Mr. Vivek Baliga of Purva Panorama,
• Mr. Pradeep Parmar of Lotus CHS,
• Mr. Sivaram of Dream Meadows,
• Mr. Hafiz Abraham of Abad Aquarius

We are truly fortunate to have such customers! We also thank various partners – Citizen Matters, Chennai Online and others who were there with us through out.

As we experience the next wave of growth – we make a promise to ourselves that we will continue to build new features and support our customers that will make community living a pleasure!

One more first by ApnaComplex – we are happy to announce the release of Meeting Management module for beta to all our customers. The Meeting Management module handles the following:

1. Schedule One-time Meetings , Recurring Meetings (daily, weekly, monthly)

2. Invite attendees with agenda – all committee members, all owners, all residents, one or more groups or a selected list of members.

3. Invitees can respond to a Meeting Invite by accepting/declining/marking tentative

4. Meeting Organizers can reschedule/cancel meetings, update list of invitees, mark attendance of invitees.

5. Record/Upload and share Meeting Minutes, create action items associated with a meeting and track them to closure.

6. Members can see all the meetings they have been invited to and the ones they are organizing in different colours in a calendar view.

So, go ahead invite selected friends of your community formally for that birthday party or schedule the weekly committee meetings!

Happy Meetings!

Continuing with our philosophy of continuous, incremental enhancements – Administrators now have a setting to control if members can post Community Complaints (which is enabled by default). When disabled, members will only be allowed to post Personal complaints. Go to Complex->Settings to see this in action.

Configure ApnaComplex to suit your society needs better!

ApnaComplex now provides a view into the audit logs that are maintained in the software automatically. Administrators can now see the list of expenses and non-member income entries that were deleted along with the time stamp of deletion and details of the user who deleted them. Makes it easy to investigate any “missing” transactions. Go to Expense Statements and Non-Member Income Statements to see this in action.

Never face an issue of “I remember entering that expense last time, wonder who deleted it now” – which happens in most desktop based accounting software.