ApnaComplex and the end of door-to-door collections!

At the end of a working week, all everybody wants to do is relax and spend some time with family. However, every month there is one event that can get in the way of doing that: maintenance collection. A few years back, the vicious cycle of payment dues billing, reminders and door-to-door maintenance collections kept most of the apartment management associations on their toes. Add the issues of defaulters and manual bookkeeping, and the weekends could easily get as busy as the rest of the week.

Thanks to technology, the days when apartment management associations were reaching out to residents on a one-to-one basis to collect maintenance are long gone. Management associations now use sophisticated apartment management software, like ApnaComplex, to simplify their maintenance collection process to an extent of a single mouse click!

How has ApnaComplex helped the management associations in timely collections?

1. A timely reminder for payments:
Instead of sending reminders to each and every resident one by one,  the apartment management software empowers the management association to now send automatic reminders to all residents at one go via email/SMS. Residents don’t mean to default on maintenance payments, it’s their hectic schedules and absence of a timely reminder mechanism that makes them miss out on submitting the maintenance charges on time. A reminder system reduces the default rate up to a great extent.


2. Ease of paying maintenance charges:
The
ApnaComplex App comes with a collection gateway that automates monthly maintenance payments. This eases the residents from the whole ordeal of coming to the society office just to drop a cheque or pay in cash.

3. Saves Reconciliation Efforts:
Manually recording the amount received from the residents and reconciling all the payments can be quite a long process. With the advent of powerful tools like
ApnaComplex, the entire reconciliation is taken care by the App.  

4. Filter the list of defaulters:
The apartment management software enables the management association to filter the list of defaulters. The entire process gets automated and a list of residents whose maintenance payments are due can be easily drawn out along with the penalty to be charged from them. Emails/SMS to be sent out to defaulters is also automated through the software reducing the manual work up to a great extent.

One of the misconceptions was that apartment management solutions are very costly. In many cases, this misconception was cleared, when a lot of apartments started using ApnaComplex, a cost-effective subscription-based leading apartment management software with zero hardware costs and an ongoing support. The cost of the software is directly proportional to the number of units an apartment has, making it more economical than ever for the apartment management associations.


Improve your Apartment Security this Navratri

It’s that time of the year! For the next nine nights, most Apartment Complexes will be full of lights, colourful outfits and catchy beats that nobody can resist: it’s Navratri! Most people come out of their houses to participate in the Garba and Dandiya that’s held within the complex. Naturally, there are visitors from outside your immediate community who come to enjoy the festivities. So, during the Navratri festival, security measures need to be tightened in every housing society for internal safety.

Security Measures To Be Taken Before Navratri

Some common security measures need to be enforced during Navratri as a general resident movement with the housing society will be at an all-time high during this nine-day festival. A few security measures that can be taken up are:

  • Prior to the commencement of the Navratri festival, a complete identity check of all guards should be conducted.
  • A photograph of those working within the housing society should be recorded and kept handy.
  • Record the entry of every visitor along with the name of the people they are visiting.
  • Allow any visitor only after verifying with residents.
  • Cars allowed inside the gate should be given a parking sticker to be displayed the whole time it is within the complex.
  • Install CCTV cameras to monitor the entire complex thoroughly.
  • The names of all the caterers, technicians and entertainers hired for the event should be recorded and their identity, verified.

This dance event commences in the night and continues till the wee hours of the morning, so it is all the more necessary to provide proper security during this festival. ApnaComplex can help you ease your security concerns. With products like Gatekeeper and Vehicle Sentry at your disposal, you can make security during this Navratri easy and efficient.


Garage Sales: An event for the entire community

Garage sales are usually a great way to foster community bonding. Neighbours can get together to set up stalls and buy and sell household clutter that may be handy to someone else. Setting up stalls in the common areas or basements is a fun way to spend a weekend together.

In India, household items are often used to their absolute demise, at the end of which they are completely unusable. So, naturally, garage sales are typically not quite as popular. But with festivals like Dussehra and Diwali around the corner, most families should be gearing up for a home makeover. Typically this involves repainting the walls, changing the upholstery and a good top to bottom cleaning. This is the perfect time to fish out items that are not in use.

Setting up a Stall

1) Pick out things you want to sell
Garage Sales are built on the premise that one man’s trash is another man’s treasure. Anything from clothes, books, unused furniture, utensils, is fair game. This clutter can usually be found under beds, inside storage units, out on the balcony, in the storeroom, or on the terrace. The general rule of thumb of cleaning is to pick out things that have not been used in about three years.

2) Price everything fairly
Based on the condition and years of use, slash the prices of every item by 50 to 75%. Put price tags on all the products. It would also help if you put down the original price next to the selling price. Check online stores to check the current prices of similar products.

3) Set up your wares
Your customers are more likely to buy your products if you make them look presentable. Make sure all your items are clean and dust-free. Set up tables and stools to place your products on. If you’re selling clothes, put them on hangers or fold them up neatly. Make sure everything is visible and ready for easy perusal. Keep a register or notepad handy to track your sales easily. Also, remember to keep plenty of change on hand. This makes transactions simpler.

Garage Sale as a community event

Garage Sales are a fun way to bring the entire society together. It can be turned into a community event by setting up a number of stalls and turning it into a temporary mini market. Not only can you sell old used products, but artists and chefs can set up stalls for their homemade masterpieces. Involve children into the mix and help them set up a mini-games stall. It can be a fun learning experience in entrepreneurship and quite frankly, practical maths.

Make it for a good cause

Many of us usually donate used items to charity or to the needy. However, quite often these items go unused even in the charity. There are either no takers for that particular item or the product is totally unusable. Monetary donations are a preferred option. So take the money raised in your sale, (in part or whole) and donate it to a good cause of your choice. Not only will your apartment complex have fun, but you could bring a smile to somebody in need.

With the season of goodwill just around the bend, why not give this a go? ApnaComplex provides the perfect tools to help you organize the Garage Sales. Conduct a survey to gather other interested people, create a separate group and start a new discussion. Collaboration has never been simpler!


Community Collaboration: The Communication Tools on ApnaComplex.

ApnaComplex has always tried its best to offer the best possible facilities and tools to its users. Communication gap has always been a problem in most of the apartments. There is a lack of an effective communication system among the committee members or between the apartment management committee members and residents. Understanding this gap, ApnaComplex offers various communication tools to its users for their convenience.

As an ApnaComplex member (whether you are part of the apartment management committee or not) you may need to do one of the following at some point in time:  

a) Communicate with all residents

b) Send out personal or one-to-one messages

c) Communicate with Administrator of your portal

d) Communicate with Committee

e) Communicate with Registered Owners

f) Communicate with sub-groups of residents

When you need to send a message across to an individual or a group in your residential complex, there are different communication options to choose from for different communication scenarios. Here is everything you can do with the Communication feature on your ApnaComplex App

1. Notice Board

The notice board is a foolproof way to get a message across to all or particular residents. The message can be sent through the App, or even by email or SMS. It also reaches numbers that are on DND. While sending out the notice you can even attach relevant files or documents.

2. Discussion Forum

The forums allow you to start or join in discussions with fellow residents. You can access all the past and ongoing discussions easily. However, if you choose, you can restrict access to certain discussions to a few residents like committee members. All your society-related discussions will be easily available in one place.

3. Surveys & Polls

You can create polls and surveys to take the opinions of the residents. The polls can be customised to be accessible to either certain residents or all of them. You can customise it further to make it multiple choice, rating system, and with an option to respond anonymously! It is all up to you.

4. Groups

You can even create groups or clubs within the society. Start a discussion board for your sub-committee (or even hobby clubs!)  with all the relevant documents and a complete mailing list. Connecting with your neighbours has never been easier!

5. Photo Gallery

Share photos and create albums within your community. Photos of your community events should now be easily available to all the residents easily.

6. Repository

Keep your important documents handy. Upload and share useful documents like bye-laws, dos and don’ts, lease agreements under tags and categories. Again, this too is customizable to who can view and access each of the documents.

7. Community Wiki

Create a hub for your society. Share information, publish articles and tips, collaborate with other residents and much, much more. allow all your residents to contribute to the same. Create a one-stop information centre for all things related to your society.

Here at ApnaComplex, we understand that a housing society is a close-knit community. What is a community without communication? As such, these tools are always at your disposal. Now you can know and collaborate with all your neighbours with ease!


3 Easy Steps to start using ApnaComplex Gatekeeper

With gated societies becoming the new norm for community living, security at the gates is of utmost importance. While security cameras and pen-and-paper visitor logs have always been a go-to solution, they often fall short in tracking the traffic in and out of the gate.

Why ApnaComplex Gatekeeper?

Gatekeeper by ApnaComplex is a proven technological solution to the security needs in your Apartment Complex. Not only is it convenient, but it also provides the best value-for-money. Gatekeeper is part of the integrated ApnaComplex mobile App that also provides other apartment management solutions. It is a complete package for all your apartment management needs.

Gatekeeper tackles several security concerns that may arise in a gated community. A simple mobile application will allow you to track visitors, delivery agents, domestic staff and even your vehicle. Gatekeeper provides not just app-based security but is also easy to integrate with hardware installations like RFID or Biometric devices. We also have a unique feature that provides real-time notification when your child’s school bus is at the gate!

What is more, at ApnaComplex, we take Data Privacy very seriously. Your information is saved on our database with several layers of security. Access to this data is unavailable to anybody without your express permission.

How to join ApnaComplex Gatekeeper?

You can join ApnaComplex in three easy steps:

1) Create an online portal.
If you are a member of the management committee, all you have to do is fill out the form. We have a step-by-step guide to get you through the verification process.

2) Provide details
Log in and enter the details about your complex like the number of blocks, apartments and residents. Gatekeeper is now at your service! We also provide a free demo on demand to familiarize you with the app.

3) Download the app
Download the Gatekeeper app for your security staff and start using it. Gatekeeper is also available in regional languages like Marathi, Hindi and Tamil. Language is no longer a problem!

It is that simple! Security for you and your family made hassle-free. You can now manage your entire apartment complex with just a smartphone! ApnaComplex is available on both Android and IOS.


Dos and Don’ts of Road Maintenance within your Society Gate

Roads are absolutely necessary for every apartment complex. They are used for easy commuting and also add an element of beauty to the society. But all of it becomes null if the roads are damaged or unusable. It is important to keep the roads in top condition so as to not hamper the daily life within your gates.

What is the need for maintenance?

Roads that are in regular use often end up riddled with potholes and wear-and-tear. This can be avoided if they are subjected to regular maintenance. Not only is it more cost efficient, but well-maintained roads also increase the property value of the entire complex.

In order to ensure that the roads are properly maintained, take up the issue with the apartment association during resident body meetings. While residents can take small steps in order to contribute, the apartment association can get the maintenance team to do the difficult tasks.

What are the types of problems?

1) Cracks: Cracks may form on the surface either due to repeated use or due to environmental degradation. Fatigue cracks occur due to the added effects of wheel loads. Environmental cracking develops in asphalt as it ages and is subjected to everyday temperature changes. These cracks are very small when compared to fatigue cracks  Water and dirt should be prevented from entering cracks as they might grow worse this way.

2) Surface Wear: Wear on the surface mainly occurs due to tire wear and material degradation (ravelling). Its maintenance includes removing the surface and/or covering up the surface which is worn. Surface treatment depends on the severity of the surface wear.

3) Rutting: This signifies permanent degradation in the layers of the road. This can happen if the structure design is improper or if the roads are overloaded. It can also happen if the surface layer is of poor quality.

4) Potholes: Pits or holes produced by wear or weathering on the road surfaces can be fixed through surface treatments.

What are the maintenance measures?

The roads in an apartment complex undergo a lot of destructive changes. The apartment association will have to take on different approaches based on the problem involved. Firstly,  residents should be constantly updated about the need to maintain roads by the apartment association. Littering on roads should be strictly prohibited and waste bins should be provided for this purpose. Stagnant bodies of water should be immediately cleared, especially after rain and the roads should be swept regularly by the maintenance crew.

Crack sealing is a process that’s followed in order to maintain roads and surface treatment can be done in order to prolong the life of the particular road. This treatment measures should be taken up by professionals, who can be hired by the apartment association.

A lot of factors affect the type of maintenance undertaken within the housing complex. These include the type of distress, vehicle loading, the general climate in the region, the cost of treatment; the roads expected life, the existing road type, and availability of good materials.

Residents can help maintain the quality of roads within the apartment complex by giving regular feedback on their defects to the management as well as bearing with the inconvenience caused during the repair of the roads.

Thankfully technology can add a touch of convenience while undertaking this task. ApnaComplex provides an integrated society management solution that can help you easily communicate with your fellow residents. Residents can use the Helpdesk feature to notify the committee of any defects that may need attention. On the other hand, committee members can use the ApnaComplex forums to raise notices that can be sent out to all the residents to keep them well-informed of the progress.


Ganesh Chaturthi Celebrations: 7 Vastu Rules to Prosperity

Planning an auspicious beginning in your life or any new business?

This 13th September bring Lord Ganesha home!

It is believed, if you place Lord Ganesha in the right place, he takes away all your problems in life. Instead as a blessing, he gives you good luck, wisdom and prosperity!

Learn the correct and auspicious pooja time, date, rules and right placement of Lord Ganesha.

 

Courtesy of: Vastu Dekho 

 


7 Easy Tips To Improve Your Home Office

Almost every home has an area designated as “the home office” or simply, “the study.” Often these areas double as storerooms. However, with the recent rise in usage of work-from-home (WFH) option, it has become extremely important to have a workspace that is comfortable and free from distractions.

So if you are looking to redo your study to enable productive WFH, here are 7 tips to help improve the space. Whether you’re working from home, or simply a student, we hope these tips help create a stress-free environment.

1) De-clutter your workspace

The first thing that needs to go is unnecessary clutter that you may have lying around. Your office space should follow the minimal style for interior decor. Anything that doesn’t directly contribute to your work needs to go. Also, remember to keep a dustbin next to your desk for all those balled up papers or pencil shavings.

2) Let the light in

Remember to keep your workspace well lit and ventilated. Whenever possible, let the daylight stream in.  However, if this is not an available option, make sure you have a bright table lamp.

3) Don’t compromise on comfort

If you spend a lot of time at your desk, uncomfortable furniture is a big no-no as this puts a lot of strain on your back muscles. Invest in a good chair which supports your back adequately. Supplement it with cushions and a footrest. When you’re sitting at the desk, make sure the height of the desk reaches your chest.  This will reduce the strain on your body.

4) Make it easy to track time

Make sure there is a clock that is easily visible from your seat. Not only will this help you manage your time, it also will remind you to take breaks while you work. According to psychology, it is important to take a short 5-10 minute break after every 40 minutes of continuous mental effort.

5) Get some greenery

Consider placing a potted plant nearby. Plants make a room look welcoming. They also have a mild detoxification effect on the room. Consider placing sweet-smelling herbs around the room. This can also help reduce stress.

6) Make it quiet

It may be a good idea to soundproof the room. Background noise, by common knowledge, hampers performance. So if you live in a very noisy neighbourhood, it may help to block it all out.

7) Put a dash of Colour Psychology  

Colours have a way of influencing our mind and body. For a study, always go for light, cool colours. These colours and soothing and stimulating to the brain. Hang up artwork that uses blues, greens and purples. As for the furniture, opt for light wood. This too helps to reduce stress.

A home office should ideally, help you feel relaxed and yet motivated to work. This space should also improve your efficiency rather than hamper it. We hope these tips help you do just that! Happy redecorating!

 


Featured Society: Purva Highland

Just off Nice Road, in Mallasandra, lies one of Bangalore’s well-known high rise apartments – Purva Highland. Perched on a hillock, this apartment complex boasts breathtaking views and a list of luxuries for both, body and mind. This society has 13 towers, each 20 stories high and a one-of-a-kind 3-tiered pool.

The apartment complex stretches over a huge plot of land and hosts more than a 1500 flats. This society provides a number of amenities and luxuries – a tennis court, a basketball court, a three-tier swimming pool, a medical store, a cafeteria, a supermarket, are just a few of the many, that are housed inside the gates of this society. Couples, children, bachelors, elderly, this community has a bit of everything. With so many people living in one place, using all these facilities, naturally, the managing committee has its work cut out.

Managing an apartment complex is just like managing a mini-city

So how does the committee manage everything? According to Mr. Ravi Shripathi, Secretary, the managing committee was founded in 2015. “There are three principal office bearers president, secretary, treasurer. Apart from this, there are nine blocks in the complex. Each block has its own Vice President. Besides this, we have many sub-committees like the Green Committee, Library Committee, Sports Committee, Evacuation Committee, and more, who work closely with our office bearers.”

All these committees comprise of volunteers who have decided to work in their free time towards making their communities run smoothly. But it is easier said than done. A big apartment complex is like a mini-city. And like any mini-city, there are problems that keep cropping up, decisions that have to be made, plans that have to be executed. This requires time from each committee member which, sometimes,  is more than they can spare.

Using ApnaComplex as a force multiplier

This is where newer technologies come to the rescue of managing committees. Being a fully integrated apartment management platform, ApnaComplex uses technology to reduce the workload of both residents and managing committee members.

Take billing, collections and accounting as an example. According to the Estate Manager, Mr. Shaman Joshi, “Previously, we had to rely on accountants who came in. I had no control over it at all. I was completely dependent on the accountant. Now, using the ApnaComplex App, I can generate our invoices myself. There is no more dependency.

When asked how this has made things easier he replied,Everything is faster and more convenient now. Earlier we had a big ledger we had to go through to list out all our defaulters for the month. Now it is no longer manual. The app automatically generates a defaulter list that we just need to send.

Or security, another big challenge for the size of a community like Purva Highland.As just a resident, I thought of ApnaComplex as just an accounting software,says Mr. Shripathi,Now as a Secretary, I saw all the other options available. We have been using ApnaComplex Gatekeeper for almost a month now. The response has been positive. We are planning on introducing biometrics soon.

ApnaComplex Gatekeeper @ Purva Highland, Bangalore

When asked what the ultimate goal of this was, he replied, “We have tons of manual registers that have been maintained over the years. Eventually, I want to get rid of it all and move to a strictly electronic records.”

From a library to a health spa, Purva Highland has a little bit for everyone. This society and its committee strive to make its residents happy, comfortable and safe. ApnaComplex commends the committee on their work and hopes our service continues to aid them.

Gym in Purva HighlandGym

Indoor Games @ Purva HighlandIndoor Games

Tennis Courts @ Purva HighlandTennis Court

Children @ Play @ Purva Highland Children at Play

Library @ Purva HighlandLibrary

Squash Court  @ Purva HighlandSquash Court

 


ApnaComplex: The 3 Ways To Manage Your Staff

Have you checked out our Staff Management Features yet?

Do you remember the 90s classic, “Chachi 420?” This movie about a nanny in disguise tickled everybody’s funny bone. But in real life, wouldn’t this situation be a tad alarming?

Almost every Indian household employs a household staff. Their presence is a part of our daily routine. The day they fail to show up, is the day, the entire household often screeches to a standstill. Now wouldn’t it be easier if we could track the attendance of our staff on a day-to-day basis?

ApnaComplex offers a unique and detailed feature to enable you to do just that! With our Staff Management Feature, you can track and maintain a log of the staff employed in your apartment complex.

The Staff in a Gated Community

Most societies have three categories of staff members employed within its gates.

  1. Domestic Staff: These are the staff members employed by the families, like, maids, cooks, drivers, and so on.
  1. Maintenance Staff: These are the staff members employed by the community like security staff, landscapers, plumbers, etc.
  1. Temporary Staff: This is the staff that is hired for a temporary period like carpenters or painters.

With so many people employed in one location, the movement in and out of the main gate poses a significant security concern. How do you know who has come in, and who has already left? This is where we can assist you.

Three Ways to Verify Attendance

In the current market, there are many apps that allow you to track staff attendance. While any of them can provide the basics, The ApnaComplex Staff Management Feature offers you a little bit more! With our fully integrated systems, residents receive an instant notification on their ApnaComplex app the minute a member of their household staff enters or exits the society gate. We offer you three ways to do this-

  1. By a picture

When the member of the staff is entering your society, the security guard can use this feature to click a picture. This enables the resident to know that their employee has entered the society complex and will report for duty soon. If the staff is hired in multiple households, the notification will be sent to each of one. This allows you to maintain an attendance log. This is especially beneficial if your employee is on a payroll.

  1. By RFID

This is a step-up from merely clicking a picture. Every member of the staff is issued an RFID card. A reader is installed at the main gate. When the member of the staff enters the gate, they are directed to scan their IDs. What is more, limited-period access can be given to staff hired for a temporary job. The resident can specify the duration for which the employee is permitted within the campus. When the validity expires, that staff member is debarred from entering the gate.

  1. By Biometrics

This is a foolproof security system. If you opt for biometrics, we provide you with a fingerprint reader or facial recognition software that is fully integrated with your ApnaComplex app. This enables the app to send you an instant notification when the staff member scans their finger at the gate.

Attendance vs Authentication

While pictures and RFID allow you to track attendance, they have their own drawbacks. Picture verification can help you create a log and track attendance. Incase of a security breach this log can help in an investigation. However, this is not a foolproof security system. The same applies to RFIDs. If the IDs exchange hands, security can take a serious hit. To make your apartment complex truly secure ApnaComplex recommends Biometrics. This system makes it impossible for a person to impersonate someone else. This means no more Chachi 420 moments in your society! Employers know exactly who is in, and who is out.

Bonus:

The ApnaComplex app allows you to create a database of staff members employed throughout your society. This database can be fed by both residents, as well as the security guard. This feature also provides a rating system for your staff. So if there are any other residents searching for new employees, they can skim through the existing database of staff employed within the same society. They can then hire a person based on their rating.

The life of an Indian household typically revolves around the household staff. The schedule of the entire family is built around their comings and goings. So allow us to make it a little easier!

Check out our Staff Management features here: https://www.apnacomplex.com/gatekeeper