Category: ApnaComplex Review

Announcing Gatepass : Track Material being carried out by Vendors, Service Staff and Visitors

We are excited to announce “Gatepass” a new capability to make your Apartment more secure.

Gatepass allows you to ensure records are maintained for material moving out of your flat or from your society.

Gatepass is fully integrated with Asset Management and Gatekeeper modules of ApnaComplex making it the most comprehensive solution to track Material Movement from individual flats as well as from Society’s common areas.

From ApnaComplex App:

  1. Maintenance office can create Gatepass for Assets going out of the campus. For example, Gatepass can be issued by Estate Manager against a motor pump being given out to a vendor for Repair, Gym Equipment given out for Service. Gatepass has to be tagged against the Visitor
  2. Residents can create Gatepass for material being issued to Visitors. For example, Gatepass can be issued against a delivery personnel of Amazon to pickup an item to be returned.
  3. Residents can create Gatepass for material being issued to Domestic Staff. For example, Gatepass can be issued against the housemaid to carry out news papers.

At the time of issuance, one can take pictures of the material against which Gatepass is being issued.

The Gatepasses issued by Residents or by Maintenance Staff will automatically be visible to Security Staff on the Gatekeeper. At the exit gate, Security can look up the Gatepass issued against the Visitor / Service Staff, check the material being taken out and mark the Gatepass as used.

Benefits of using Gatepass can be felt immediately. More often than not there are no proper records for Society’s assets (such as Motor Pumps, Gym Equipment etc.) that go out of the campus for repair/service. Similarly residents need not issue paper slips and keep calling security to allow material given to their domestic staff.

Ensure you have latest versions of the Android and iOS Apps and go to My Unit tab on the app to issue Gatepass. Ensure security has the latest version of Gatekeeper to be able to view and use the Gatepasses.


ApnaComplex covered in Times of India

ApnaComplex is featured on Times of India today under the apps that are making a positive impact to urban living in cities like Bangalore. We are happy to see the recognition we have got. Click on the image below to read the entire story.

ApnaComplex in Times of India

ApnaComplex in Times of India

Link to the ToI article – http://timesofindia.indiatimes.com/city/bengaluru/Heres-how-to-make-modern-living-easy-and-appy-for-busy-Bengalureans/articleshow/50005484.cms


New Dashboard for “Request Approver” Role

We are happy to announce the availability of a new “consolidated” dashboard view for “Request Approver” role.

As you know “Request Approver” role in ApnaComplex can approve several types of requests – including Request Box Requests, Purchase Requests and more recently Expenditure Bills. You had to go to each of individual menu items to be able to see the requests pending for your approval. It was confusing for most users to navigate to different menu items to be able to go to each type of approval.

We have now consolidated screen for all requests pending approval for the “Request Approver” role. As soon as you switch to the role you can now notice a view with 3 tabs that lists requests pending for approval under Purchase Requests, Bills and Request Box Requests. Makes approving/rejecting requests super easy.

Request Approval Dashboard in ApnaComplex

Request Approval Dashboard in ApnaComplex


In case you navigate away from the dashboard doing other activities in this role, all you need to do to click on Home->Dashboard to be able get back the consolidated view. Do note that this view is only visible for Request Approver roles.


Testimonial from Vasanth Vihar AWHO to ApnaComplex

There is no better way for ApnaComplex team to celebrate the festive season than receiving a glowing testimonial from Major Ramesh Ramachandran, Joint Treasurer of Vasanth Vihar AWHO – a 424 unit residential complex in Bangalore.  Vasanth Vihar AWHO has adopted ApnaComplex around May 2015 and has instantly experienced the benefits of the powerful accounting capabilities of ApnaComplex.
Here is what Major Ramesh Ramachandran has written to us:

Having used other Apartment Management software I can vouch that ApnaComplex is India’s No 1 Apartment management Software. The accounting module does not permit the Accountant to manipulate the accounts without the appropriate permissions being given. Details of every individual making an entry is logged. The ease of use and automation of the system cuts the accounting costs by 50%. The various reports that can be generated with the click of a mouse has been appreciated by the not so tech savy members. Members can check their payments online without having to contact the RWA office.

Other than Accounting, every other feature that you can conceivably think of for communication, facilities management and other aspects of society management, have already been incorporated in ApnaComplex.  I stand by every word the company has stated in their “Details of Features and Benefits” pages.

Last but not the least, their exemplary support makes life so much easier.

Thank you Major Ramesh! We are happy we are able to help your society!

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Announcing “Bill Approval Workflow” to streamline Expenditure Approvals in your Housing Society

We are pleased to announce the release of Approval workflow for Bills.

Almost all societies have the process of bills submitted by vendors to be approved by one or more committee members before the payment is released to the vendor.  With this new feature, accountants will now be able to trigger a approval workflow when ever a new Bill is received. The approvers can approve / reject the bill with comments. A bill can re-submitted for approval with updated data to the approvers. Unless a minimum number of approvers  approve the Bill, no one would be able to record payment against that Bill.

The approver list is same as PR Approvers and Request Box approvers and thus can be reused.

To enable the approval process, please go to Complex->Settings – Accounting Settings – click on the setting “Should bills be approved before being paid?” to enable the same

Once this is done, when a new Bill is created, you have to select the Approver List to trigger the approval work flow. When ever the setting is disabled – the bills will be treated as automatically approved. To see the approval history of a Bill, click on the ‘Print button’ in actions column to see the approval/rejection history with remarks.

Coupled with the fact that you can attach any number of docs with a bill, you can now easily create a Bill – scan the physical copies of the bill and then trigger the workflow. All approvers can see the physical copies of the bill and then approve/remark with their comments.

Yet another nifty automation by ApnaComplex to save your time and efforts!


Suncity Apartment Owners Assocation of 1200+ Apartments benefits using AnpaComplex Apartment Management Software

55% of maintenance due payments are now online, 10,000+ Resident issues solved through ApnaComplex Apartment Management Software during the Year, – says SAOA IT Enablement Team

ApnaComplex is always in the verge of offering and developing smarter ways to address the growing issues in handling the apartment complex operations, through its apartment management software. Our team got an adrenalin rush and a sense of satisfaction when we received a ‘Big Thank You’ from one of our premium customers – Suncity Apartments (a 1200+ flat landmark and mega complex in Bangalore) this Independence Day.

SAOA Appreciation Certificate

Suncity Apartments have started using ApnaComplex from Aug 15th 2013. Suncity has selected ApnaComplex after thoroughly evaluating several solutions in the market (the evaluation itself was one of the most comprehensive we have experienced). Exactly one year later they sent us the below note of appreciation along with a certificate. The note very neatly sums up how ApnaComplex was able to help them in various aspects of apartment management and how we made a difference.

Its a proud moment for all of us at ApnaComplex to receive this note and certificate – there is surely no award that is bigger than a award from a customer.

Dear ApnaComplex Team,

Suncity Apartment Owners Association (SAOA) wishes a very happy Independence Day to entire Apnacomplex team.

SAOA implemented Apnacomplex exactly 1 year back. Looking back in this one year we achieved

  • Rollout to entire Suncity (1200+ Apartments)
  • Managing 10,000+ resident issues through Apnacomplex
  • More than 55% payments today happening online i.e reduced effort
  • Quicker collection cycle, less defaulters
  • Got rid of thousands of Excel and Tally. Complete finance is driven by ApnaComplex.
  • Clarity on individual resident account and collection of long pending dues
  • Streamlined vendor payments
  • Tracking of staff attendance using bio metric module.
  • Availability of information anytime/anywhere.

Specifically, we would like to mention  flexibility that Apnacomplex has shown when it came towards a specific requirement of Suncity  or enhancement or support. We consider Apnacomplex as our IT partner and looking forward for many more years of fruitful association.  As we mature, we would like ApnaComplex to consider and implement some new scenarios where we can act as SME to take this partnership to a new high.

A big “Thank You” to the entire team.

Sanjay Kr Datta – SAOA IT Enablement Team

Want to implement ApnaComplex.com in your Apartments and reap the benefits like Suncity, just Get Started in less than a minute.


Announcing Staff Leave Management and Weekly Off Management in ApnaComplex

We are happy to announce that now ApnaComplex supports Leave Management and Weekly Off Management of Maintenance Staff.

ApnaComplex was first to introduce attendance tracking capabilities that is tightly integrated with bio-metric devices couple of years back. This has helped several societies tighten the security of their respective complexes and also ensure payments are done as per the attendance. As a natural extension of this, we now offer committee members and estate managers to track the weekly offs and leaves of the maintenance staff.

With help of the leave management module:

  • Society can now maintain the Holiday list for the year.
  • For maintenance staff, weekly offs can be captured to help in creating a schedule for the maintenance staff.
  • Committee / Estate Manager can mark full day or half- day leaves for any of the staff – with an ability to update/cancel the leave.
  • The holidays, weekly offs and leaves can be viewed in a calendar view by the committee.

The holiday list of the society can be viewed by all the members of the portal and the admin features are available for Staff Admin and Community Admin roles.

Go to Directory->Maintenance Staff and you can see the “Manage Holidays” button to manage add/update/delete holidays. You can also spot the icon for managing weekly offs and leaves in the staff listing below against every staff.

This module is available for all customers who are subscribed to Standard Management and Ultimate Editions.

Yet another feature by ApnaComplex.com to eliminate paper based records and aid automation of your society office!


ApnaComplex substantially improved realization of timely maintenance payment and past dues

Mr. Pankaj, committee member of Fern Saroj Apartments in Bangalore wrote to us today on how ApnaComplex.com streamlined the finances in the society :)

At Fern Saroj, we adopted ApnaComplex in August 2013.I am happy to say that within 2 months period we migrated our current fiscal accounts to the portal.

It has drastically improved our communication with residents on money matters and has also substantially improved realization of timely maintenance payment and recovery of past dues.

This was possible due to very easy access to accounting records. Paper work is now literally zero.

Must also add, that the support from ApnaComplex has been excellent with first human response always coming in within 15 minutes. Way to go !

We are super charged up after receiving this note! Thank you so much!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.