Category: Housing Society Software

Why Chartered Accountants prefer ApnaComplex

Presently, the number of apartment complexes in India is growing exponentially. With the growing number of apartment sizes, management committees are looking for some active help from chartered accountants or auditing firms to manage their accounting operations. This scenario offers a huge potential to accountants to grow their business.

 

ApnaComplex, a mobile and web-based apartment management service is a one-stop solution for all housing society requirements. The Billing and Accounting module is now being increasingly trusted by chartered accountants (CAs) as their technology partner for offering premium service. In this digital era, CAs who have adopted ApnaComplex achieved multi-fold growth in their business along with reducing their manual work.

 

Top reasons Chartered Accountants prefer ApnaComplex over other software:

 

  1. Best accounting software across India:

ApnaComplex offers online services, integrated with emails, SMS and online payments providing a clear edge over other players.

  1. Helps in saving time and money:

The accounting software helps in easing the accounting effort drastically and automates a lot of accounting process. Even non-accountants can be employed for data-entry.

  1. Supports a growing business:

Not only do the accountants use ApnaComplex for their existing customers but also acquire customers referred by ApnaComplex. As a result, the customer base of accountants grows in size.

  1. Offers convenience to work from anywhere and everywhere:

ApnaComplex accounting software enables accountants to enter and access data digitally. One does not need to carry all data to a centralized location. Moreover, multiple people can work on entering data simultaneously, further speeding up the work.

  1. Provides training and support:

ApnaComplex offers regular training and support on the product and conducts periodic refresher courses. This allows our customers to master using it.

 

The ApnaComplex accounting software is specially designed for a housing society

 

ApnaComplex automates the following housing society requirements for the accountants and management associations:

  • Offers readymade flat-wise sub-ledger
  • Automates unit-wise due generation
  • Provides flat-wise account statement
  • Automates calculation of late payment interest
  • Automates allocation of a collection to invoices
  • Generates reports

 

So, partner with ApnaComplex today to create synergy. Get powered with technology to offer superior accounting services and maximize your revenue.


Ensure Vehicle Safety with Vehicle Sentry

Vehicle Tracking of is one of the key responsibilities for security guards of every apartment. In addition, Vehicle Security itself is a very important issue for every society. With theft of vehicles increasing, it has become an imperative for societies to address this issue. How would one know whether their vehicle is safe and is still at the same place they left it? Wouldn’t it be nice to be able to keep track of your vehicle’s movement whenever you are not using it?

 

The system in most housing societies:

“Parking lot stickers” are issued to vehicle owners. These are stuck to windshields. Vehicles are permitted entry into a complex after the sticker is verified by the security guard. However, since there is no way to “deactivate” the sticker the entry of unauthorized vehicles even after they left the society cannot be controlled. Further, there is no record or log of the entry or exit of vehicles of the residents. In case of a security issue, this can be a major shortcoming.

 

Our solution:

Vehicle Sentry is a Vehicle Tracking System that is RFID based and fully integrated with the ApnaComplex cloud. At a broad level, Vehicle Sentry includes RFID tags for all authorized vehicles and RFID readers at the gate. This allows you to track the movement of your vehicle when it exits or enters the apartment gate.

 

How does Vehicle Sentry work?

Authorized vehicles are first fitted with RFID tags. Next, RFID readers are installed at the gates. These Readers come with ApnaComplex’s own custom hardware called ‘Sentry Controller’ that acts as the gateway between ApnaComplex Cloud and the RFID Readers. Sentry Controller helps sync the vehicle entry, and exit information to the ApnaComplex cloud server in near real-time, and also keeps the reader in sync with tags issued for new vehicles and de-activated tag list.

 

Important features of Vehicle Sentry:

  • When a Vehicle with valid tag passes near the gate, the light/buzzer connected to the reader will buzz indicating the detection.
  • It can also be configured to hoot for invalid tags.
  • It can be hooked up with a boom barrier for automatic entry/exit.
  • Vehicle movement information will get automatically synced up with the ApnaComplex portal.
  • Admins can check the vehicle movement records any time in the portal.
  • Data of any new tags issues or old tags deactivated will automatically update the RFID reader (as long as it has internet connectivity)

 

Benefits of Vehicle Sentry:

  1. Increased security in your society:

The movement of every vehicle entering and leaving the campus can be tracked, making it more secure. Unwanted intrusion is avoided with the use of Vehicle Sentry.

 

  1. Easy and quick Updates:

All the data for your entire apartment complex is stored in a single database. Any other RFID solution you implement will force you to maintain separate databases for vehicles and apartment units. This means you need to manually update the same information over and over again. Vehicle Sentry is an integrated solution and redundant efforts do not come into the picture.

 

  1. Cost Effective:

No extra hardware is needed apart from RFID reader installed at the gate. All functionalities are driven from the ApnaComplex portal. Your estate manager can issue and deactivate tags to be updated to the portal. In addition, you could just deploy the vehicle movement tracking with our boom barrier, making it very cost effective for the housing society.

 

This is yet another innovative approach by ApnaComplex to keep your mind free from worry while providing you with the best services possible. To know more about Vehicle Sentry and to implement it in your society, kindly submit a sales request at the Contact Us page and we will get back to you with the details.


Community Collaboration: The Communication Tools on ApnaComplex.

ApnaComplex has always tried its best to offer the best possible facilities and tools to its users. Communication gap has always been a problem in most of the apartments. There is a lack of an effective communication system among the committee members or between the apartment management committee members and residents. Understanding this gap, ApnaComplex offers various communication tools to its users for their convenience.

As an ApnaComplex member (whether you are part of the apartment management committee or not) you may need to do one of the following at some point in time:  

a) Communicate with all residents

b) Send out personal or one-to-one messages

c) Communicate with Administrator of your portal

d) Communicate with Committee

e) Communicate with Registered Owners

f) Communicate with sub-groups of residents

When you need to send a message across to an individual or a group in your residential complex, there are different communication options to choose from for different communication scenarios. Here is everything you can do with the Communication feature on your ApnaComplex App

1. Notice Board

The notice board is a foolproof way to get a message across to all or particular residents. The message can be sent through the App, or even by email or SMS. It also reaches numbers that are on DND. While sending out the notice you can even attach relevant files or documents.

2. Discussion Forum

The forums allow you to start or join in discussions with fellow residents. You can access all the past and ongoing discussions easily. However, if you choose, you can restrict access to certain discussions to a few residents like committee members. All your society-related discussions will be easily available in one place.

3. Surveys & Polls

You can create polls and surveys to take the opinions of the residents. The polls can be customised to be accessible to either certain residents or all of them. You can customise it further to make it multiple choice, rating system, and with an option to respond anonymously! It is all up to you.

4. Groups

You can even create groups or clubs within the society. Start a discussion board for your sub-committee (or even hobby clubs!)  with all the relevant documents and a complete mailing list. Connecting with your neighbours has never been easier!

5. Photo Gallery

Share photos and create albums within your community. Photos of your community events should now be easily available to all the residents easily.

6. Repository

Keep your important documents handy. Upload and share useful documents like bye-laws, dos and don’ts, lease agreements under tags and categories. Again, this too is customizable to who can view and access each of the documents.

7. Community Wiki

Create a hub for your society. Share information, publish articles and tips, collaborate with other residents and much, much more. allow all your residents to contribute to the same. Create a one-stop information centre for all things related to your society.

Here at ApnaComplex, we understand that a housing society is a close-knit community. What is a community without communication? As such, these tools are always at your disposal. Now you can know and collaborate with all your neighbours with ease!


Dos and Don’ts of Road Maintenance within your Society Gate

Roads are absolutely necessary for every apartment complex. They are used for easy commuting and also add an element of beauty to the society. But all of it becomes null if the roads are damaged or unusable. It is important to keep the roads in top condition so as to not hamper the daily life within your gates.

What is the need for maintenance?

Roads that are in regular use often end up riddled with potholes and wear-and-tear. This can be avoided if they are subjected to regular maintenance. Not only is it more cost efficient, but well-maintained roads also increase the property value of the entire complex.

In order to ensure that the roads are properly maintained, take up the issue with the apartment association during resident body meetings. While residents can take small steps in order to contribute, the apartment association can get the maintenance team to do the difficult tasks.

What are the types of problems?

1) Cracks: Cracks may form on the surface either due to repeated use or due to environmental degradation. Fatigue cracks occur due to the added effects of wheel loads. Environmental cracking develops in asphalt as it ages and is subjected to everyday temperature changes. These cracks are very small when compared to fatigue cracks  Water and dirt should be prevented from entering cracks as they might grow worse this way.

2) Surface Wear: Wear on the surface mainly occurs due to tire wear and material degradation (ravelling). Its maintenance includes removing the surface and/or covering up the surface which is worn. Surface treatment depends on the severity of the surface wear.

3) Rutting: This signifies permanent degradation in the layers of the road. This can happen if the structure design is improper or if the roads are overloaded. It can also happen if the surface layer is of poor quality.

4) Potholes: Pits or holes produced by wear or weathering on the road surfaces can be fixed through surface treatments.

What are the maintenance measures?

The roads in an apartment complex undergo a lot of destructive changes. The apartment association will have to take on different approaches based on the problem involved. Firstly,  residents should be constantly updated about the need to maintain roads by the apartment association. Littering on roads should be strictly prohibited and waste bins should be provided for this purpose. Stagnant bodies of water should be immediately cleared, especially after rain and the roads should be swept regularly by the maintenance crew.

Crack sealing is a process that’s followed in order to maintain roads and surface treatment can be done in order to prolong the life of the particular road. This treatment measures should be taken up by professionals, who can be hired by the apartment association.

A lot of factors affect the type of maintenance undertaken within the housing complex. These include the type of distress, vehicle loading, the general climate in the region, the cost of treatment; the roads expected life, the existing road type, and availability of good materials.

Residents can help maintain the quality of roads within the apartment complex by giving regular feedback on their defects to the management as well as bearing with the inconvenience caused during the repair of the roads.

Thankfully technology can add a touch of convenience while undertaking this task. ApnaComplex provides an integrated society management solution that can help you easily communicate with your fellow residents. Residents can use the Helpdesk feature to notify the committee of any defects that may need attention. On the other hand, committee members can use the ApnaComplex forums to raise notices that can be sent out to all the residents to keep them well-informed of the progress.


Product Enhancement: ApnaComplex now supports Printing on Cheques

Tired of writing cheques for your society expenses? We now support printing directly from the portal onto cheques.

This helps to ensure there are no data entry errors or cheque writing mistakes. Saves time for you.

You can find the “Print Cheque” icon on Expenditure->Expenses and on Expenditure->Bills->View/Record Payments screen beside the payments entered.


Communicate effectively with ApnaComplex communication tools

Communication-ToolsApnaComplex has always tried its best to offer the best possible facilities and tools to its users. Communication gap has always been a problem in most of the apartments. There is a lack of an effective communication system among co-committee members or between the apartment management committee members and residents. Understanding this gap, ApnaComplex offers various communication tools to its users for their convenience.

Overview of ApnaComplex Communication Tools:

(1)Notice Board 

(2)Forums (Classifieds, Discussion Forum, Notice Board, Groups, Polling Booth )

(3)Email/Message

(4)SMS

(5)Repository

(6)Wiki

screenshot-apnacomplex (1)

 

As an ApnaComplex member (whether you are part of apartment management committee or not) you may need to do one of the following at some point in time:  

(a) Communicate with all residents

(b) Send out personal or one-to-one messages

(c) Communicate with Administrator of your portal

(d) Communicate with Committee

(e) Communicate with Registered Owners

(f) Communicate with sub-groups of residents

(g) Reach out a larger connected, trusted audience

When you need to send a message across to and individual or a group in your residential complex, there are different communication options to choose from for different communication scenarios. This can be a bit confusing for a new user!

We will publish a series of blogs for you to understand exactly which communication tool will be best suited for what scenario and the guidelines to use the same. Let us know your doubts, queries on ApnaComplex communication tools by commenting on this blog and we can help you solve them. Log onto www.apnacomplex.com regularly for more information on ApnaComplex communication tools.


ApnaComplex substantially improved realization of timely maintenance payment and past dues

Mr. Pankaj, committee member of Fern Saroj Apartments in Bangalore wrote to us today on how ApnaComplex.com streamlined the finances in the society :)

At Fern Saroj, we adopted ApnaComplex in August 2013.I am happy to say that within 2 months period we migrated our current fiscal accounts to the portal.

It has drastically improved our communication with residents on money matters and has also substantially improved realization of timely maintenance payment and recovery of past dues.

This was possible due to very easy access to accounting records. Paper work is now literally zero.

Must also add, that the support from ApnaComplex has been excellent with first human response always coming in within 15 minutes. Way to go !

We are super charged up after receiving this note! Thank you so much!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community

Ms. Camaron Vallepalli, committee member of Adarsh Vista Villa Owners Association, a 200 unit villa community in Bangalore wrote to us today how ApnaComplex.com helps their community 🙂

We have been using ApnaComplex for about 7 months now and we are very happy with service and the product. We did extensive research before deciding to use ApnaComplex and we have never regretted our decision. We are a smaller community that is entirely run by volunteers. Using ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community. There are two features in particular that have been very beneficial to us: community SMS and the payment portal.

We use community SMSs to give warnings about disruptions in services as well as to inform people about upcoming meetings and events. This has been a huge help as people now feel they get timely updates on important information.

The use of the payment portal has allowed us to greatly reduce the number of hours we used to spend going door to door to collect payments from individual owners. It has also facilitated timely payments from owners who do not live in the city or even in the country.

Finally, we would like to mention that the support we have received from ApnaComplex has been tremendous. Every time we have a question or a suggestion it is taken up in a very effective manner.

We are very pleased with ApnaComplex and look forward to utilizing even more features to further improve our community!

We are super delighted to receive this note! Thank you so much!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Announcing Community Wiki – Central Place for Content of your Society

We are happy to inform you the release of Wiki – a brand new feature that shall help you streamline publishing of various policies, procedures, guidelines, newsletters, FAQs etc. in your society.

Wiki is essentially a central place to put all your society related “content”.

You might ask “Does ApnaComplex not have a repository where we store all documents, already?” – Yes, Repository is for documents (like AMC Contracts, Quotations etc.), Gallery for pictures, and Wiki is for “Content”. The content we refer here is new information created – like a Monthly News Letter, a Policy on Pets, Swimming Pool usage guidelines, Diwali Celebration Tips, a simple Getting Started for your new tenants – the list is endless.

With Wiki, you can now create new “Articles” that can be revised any number of times by various people (with relevant permissions) and the final version can be published to the members. You can see all the past versions of the article and even compare two revisions to know the changes. Just like with every thing else, you can control the accessibility of the articles to only owners, only committee members and so on.

Members can see all published articles directly in the portal – just like browsing any website. There is no need to download any document to read it. This content stays there permanently – unlike a notice that gets expired after few days.

With help of Wiki – we now take the collaboration with in the community to next level as multiple people can keep updating a draft before it gets published. Makes lot easier to review.

There are two new roles – Wiki Author and Wiki Publisher added as well – Authors can contribute to content where as Publisher shall can not only contribute content, but also finalize it and publish to the entire community.


Launching Complaint Box Analytics in ApnaComplex

These are exciting times at ApnaComplex!
In close heels of the Rules Engine for Dynamic Housing Socities unique feature, ApnaComplex now offers yet another cool feature.

As a first step to provide visual insights into the society happenings, we now support a graphical view of the Complaint Box data.
Complaint Box is the most widely used feature by all our users and now committee members can see the associated data visually in histograms, line charts and pie-charts. Complaints can be sliced and diced on various parameters – category wise, block wise, status wise, turn around time wise and so on to give you an excellent understanding of the areas that need focus and staff that might be over/under utilized.
Trends across Complaint Categories in the Housing Society
Breakup of Complaints filed with a Building of the Apartment Complex Sample Report of a Complaints raised in a particular category across various Buildings of the Apartment Complex

What makes these charts exciting is the dynamic nature of the charts – you can turn on/off some data elements easily and the charts instantly refresh. For example – if you do not want complaints from one block to be shown – just deselect the block name and the graphs are redrawn instantly.

Head to the reports list under reports to access the new graphical reports.


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.