Category: Housing Society Software

ApnaComplex Management Tools Enhancement: Track Ownership History of every Flat/Villa

We have released a new tool as a part of Society Management Tool-set – ‘Ownership History’.

Resale of flats is a very common transaction in most housing societies and there is a need to track such re-sale or ownership change as it impacts the association member list. Quite a few societies charge the new owners a ‘Transfer Fees’.

ApnaComplex, the leading Apartment Management Software now has a new module just to track ownership changes. All along, ApnaComplex was able to track changes to resident data through the ‘Member Directory’ module. The new module exclusively focuses on Ownership Changes and to maintain the history of ownership of a given flat / villa.

Administrator can now add/delete/update Ownership Records to each flat. When adding a new Ownership Record, admin will have to enter the various new information like owner name, purchase / registration date and other information necessary to create the record. Any past dated or future dated records can be added as well. The system automatically considers the record with latest purchase date as the current owner. All records with past dates will continue to be there in the system and can looked up at any time.

Like with all other bulk upload features in ApnaComplex, Administrators can import data into the portal using an excel sheet (template provided) here as well! Makes life easy, doesn’t it?

Members will not be able to see these records and exclusive access is provided only to Administrators.

With the already existing features of Tenant Lease Management and ability to associate multiple documents to every flat / unit, the ownership tracking nicely fits into the society data management tool-set.

Head to Reports->Registers->Ownership Details to get started!


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


ApnaComplex UI Enhancement : Facelift for Portal Configuration Settings

Happy to release an enhanced look and feel for the Portal Settings page!
In order to manage the ever increasing number of aspects you can configure in your Society’s portal, we now bring you an enhanced Settings page. This is one of oft used page by our administrators and ‘least’ designed till date. Not any more!

From a long, boring question paper sort of look – we moved to a modularized, sleek interface with inline help for all the options.

We have tried to make it look more professional and appealing.


After logging into ApnaComplex, go to Complex->Settings to experience this. Change is the only constant and we believe in changing for better. How do you find the new User Interface?


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Automate your Facility Maintenance Procedures using ApnaComplex

Check cleanliness of the corridors daily, Verify diesel levels once in three days, Send RO Water for testing once every week, Take count of fire equipment assets every month – these are few of hunderds of standard procedures that every society has to keep doing for ever!

In ApnaComplex, you now have an mechanism to automate all these through the Enhanced Action Item Tracker – one of the tools offered under our Smart Facility Management Toolset. The committee members can setup all can such procedures in the system with required frequency and all the estate manager has to do is to keep updating and closing these tasks. Email Reminders will be sent on all action items that are due every day so that no task is left unattended.

Following are enhancements that are released as a part of the face lift to the Action Item Tracker:

Create Recurring Action Items

Admins can now create repeating action items for a given date range. Action Items can created with daily, weekly or monthly frequencies.

Attach Recurring Action Items to Assets

The new recurring action items can be attached to Assets so that the maintenance schedules can be recorded easily. This shall replace the already existing ability of attaching maintenance schedules.

Bulk Update Action Items

Now, users can selected multiple action items and re-assign them to another staff/member, update a new expected closure date or even close/cancel action items. Mighty useful when a new committee joins or when an estate manager changes – simply select all and reassign!

Quick View Links

You can now easily see Action Items that are due today, that are due this week with the new filters offered – makes it easy to focus on whats needed.


Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Accounting Enhancement: Service Tax for Non-Member Income

One more enhancement to our Housing Society Accounting Software! With recent Service Tax Regulations that came into effect from July 1st 2012 – most income earned by a Co-operative Housing Society has come under the ambit of Service Tax. Unlike the maintenance charges where Service Tax is applicable only if it exceeds Rupees Five Thousand per member per month – additional income that the society earns usually in form of renting out premises for commercial activities or promotions come under the ambit of Service Tax. (Please check with your auditor for exact interpretation of the regulations and if your society needs to collect Service Tax on all the income generated through sources other than members.)

While all along your favorite Housing Society Software – ApnaComplex – had the ability to record service tax collected with help of Journal entries, a much more easier and straight forward way is now supported in the Non-Member Income module. When adding new Non-Member Income entries, you can now explicitly specify service tax amount being collected from the third-party. This amount would automatically go into the Service Tax Payables core account. When the collected Service Tax is deposited to Government, you can record the same in the system under Expenditure->Vendor Payables->Pay Tax/TDS tab.

Admins can edit/revert/delete the Non-Member Income entries to change the service tax or other elements of the entry to rectify any mistakes.

The bulk upload feature for Non-Member Income also supports the service tax making it lot easier to import data into ApnaComplex.

In addition, admins can now update their PAN and Service Tax Registration numbers in Complex->Settings and these would automatically be reflected on all accounting vouchers.


Want to maintain financials easily and transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.
ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Accounting Enhancement: Reconcile Cash/Bank Transactions in Bulk

As a latest enhancement to our Housing Society Accounting Software, auditors accountants and housing society treasurers can now reconcile bank and cash transactions with the actual bank account in bulk in ApnaComplex. Select one or more ledger entries (or Select All) and click ‘Reconcile’ or ‘Unreconcile’ to do bulk reconciliation of the ledger entries – saving time and efforts.

Also, you will now be able to see the book balance and bank balance right below the reconciled statement which gets auto refreshed as you mark ledger entries as reconciled/unreconciled.


Want to maintain financials easily and transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.
ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Accounting Enhancement: Automatically Reconcile ApnaComplex Accounts with your Soceity Bank Accounts

In yet another first in Housing Society Accounting Software, ApnaComplex now supports automatic reconciliation of your bank account with the bank ledger account maintained in ApnaComplex.
 
Auto-reconciliation in Society Accounting Software
1. Society Treasurers / Auditors can Upload the bank statement in ApnaComplex reconciliation module.
2. Society Treasurers / Auditors have a choice to ignore those transactions that are already reconciled.
3. ApnaComplex attempts to match the bank entries with the ledger entries based on narration, cheque number, deposit/withdrawal amounts.
4. If a match is found, ApnaComplex marks the ledger entry reconciled and updates the bank date field of that ledger entry
5. If multiple matches are found, the same is updated in the reconciliation notes.

Summary of the reconciliation is presented along with the list of entries present in the bank statement that could not be reconciled. Treasurers can download these entries into an excel to maintain a record. Treasurers / Society auditors can validate and overwrite any records if needed. In addition, the auto-reconciliation can be done any number of times.

Auto-reconciliation should save significant efforts for Treasurers / Auditors using ApnaComplex.


Want to maintain financials easily and transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.
ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.


Announcing Photo Gallery – Share Photos within the Society in ApnaComplex

We are happy to announce the launch of a new Photo Gallery Feature for Housing Socities on ApnaComplex as a part of the Community Collabaration Tools. Housing societies always have the need to share pictures of various community events such as cultural fests, Republic Day & Independence Day events, festival celebrations such as Holi, Diwali, Christmas, New Year.
Now, capture events of your society in pictures and upload them in ApnaComplex
Till now, members of Housing Societies had no option but to upload the photos to public photo sharing sites such as facebook, picassa, flikr and then share the url with the society members. With this approach, not only the photos are distributed across multiple sites and albums owned different members – it is not possible to restrict access to such public albums to only the society members as any one who knows the URL can access the photos.

Now, with the Photo Gallery feature in ApnaComplex, members can upload photos of thier Society events into ApnaComplex and then share it with rest of the society. The photos will only be visible to the members of the society and not to any outsiders. Members can comment on the photos. One can create any number of albums per thier liking and upload multiple photos at the same time. ApnaComplex takes care of the photo resizing without losing the aspect ratio for the uploaded photos to ensure the photos are available for web based viewing.

Happy photo sharing and you can even start conducting Photo Contests in your Society!


Want to improve community life in your Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and community collaboration software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a Free Edition which you can use free of cost forever.


ApnaComplex Enhancement: Staff can now be part of Groups in your Society!

In ApnaComplex, you are aware that every society can have unlimited number of mailing lists or sub-groups as a part of the Community Collaboration Tools. All along you were able to add owners or residents of the society to these sub-groups. We now have enhanced this feature so that you can add Staff to any of the groups!

This key enhancement opens up lots of new possibilities – such as ability to create a staff only mailing list, ability to include your estate manager on a cultural event discussions, or the accountant on NEFT notifications!

The staff can initiate or respond to the discussions over email and the same gets recorded in the portal similar to what happens when a owner/resident posts.

Bring your residents and staff together, with ApnaComplex!


Want to improve community life in your Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and community collaboration software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a Free Edition which you can use free of cost forever.


ApnaComplex Accounting Enhancement: Income head-wise Advance Payments

ApnaComplex released a major enhancement to the accounting package that makes it possible for treasurers and accountants to record head wise advance payments from members.

In the past..

ApnaComplex already has the following capability of recording Advance Payments (a.k.a Excess Payments) from Members: For example, consider a member having dues of Rs. 1800/-, but the member has made payment of Rs. 2000/-. In ApnaComplex you can record the additional Rs. 200/- as an Excess Payment. Now, when a new invoice for Rs. 500/- is raised for club house booking, the Rs. 200/- would automatically get adjusted against the new invoice.

What’s New with this Major Enhancement

ApnaComplex now supports recording of the excess payment against a particular charge type (a.k.a Income Head). With this ability, advance payments against a given charge type will only get auto-adjusted if there is a new charge/invoice against that particular charge type.

In the above example, when recording the excess payment of Rs. 200/- members and admin would have the ability to mention the 200/- to a particular charge type – say against Maintenance Charges. Now, when the next invoice of Rs. 500/- is raised against the flat for Club House Booking – the 200/- that is paid as an advance against Maintenance Charges would NOT get adjusted against the Rs. 500/-. However, when the new invoice for next maintenance charges is raised, the Rs. 200/- would be auto-adjusted.

Need for this change

There are quite a few apartments, where the owners pay the maintenance dues and tenants pay for charges like Club House etc. In most cases Owners pay the maintenance dues in advance for 6-months or an year. In such cases any facility booking by tenant or move-in/out charges should not get auto-adjusted with the advances paid and must be maintained separately. With this enhancement, Treasurers and accountants have greater control over the auto-adjustment.

Similarly the advance received towards a Corpus Fund will no more auto-adjusted against the Maintenance Due invoices.

The default behavior of excess payment will continue to be the earlier way of “Generic Advance Payment” which will auto-adjust the advance with new invoice of any income head. Similarly when the member payments are uploaded via excel, ApnaComplex will put any excess payments into Generic Advance Payment bucket itself, like earlier.


Want to ease your (or your Treasurer’s) burden? – Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and community collaboration software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a Free Edition which you can use free of cost forever. There is also 30-day no-obligation trial for Paid Editions which can try before you buy!


ApnaComplex really changed the environment in a very positive manner

When we started ApnaComplex, our objective was simple – Help create Happy Communities. We are proud and super excited today when we received the following testimonial from Mr. Praveen, Hon. Secretary of Ferns Habitat Owners Association, a gated community near Doddanekundi, Bangalore who have been using ApnaComplex now close to an year.

ApnaComplex is really an efficient tool for Association management activities and effective communication, and it really makes life easy for all the management committee Members in all areas including treasury management.

The Ferns Habitat Portal built on ApnaComplex really changed the environment in a very positive manner and created credibility among the members about treasury and all the Association related areas.

It has helped in bringing in transparency effectively in whatever the Association do. Many members who were detached from the community were brought back on board in the system and we see many smiling faces around.

The society environment has improved drastically and there is no match to the feature rich experience we have with this amazing software suite. You think of a feature and let them know, to your surprise, you will get a reply that either they are doing a beta testing or the feature is under development. Man, these guys are so close to the customers and market.

I think I enjoyed my tenure as a Gen.Secretary largely by bringing this software into practice in Ferns Habitat and making it as the backbone of the community today. Long Live ApnaComplex !!

Thank you Mr. Praveen for your words!! We are glad to have helped you create a happier society.


Want to create a happy society? Get on to ApnaComplex – Today!

ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners way lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trial as well so that you can try before you buy!