Tag resident welfare association

Plan your power cuts this summer!

Power CutHow many times does the power cut happen just when you are planning to do some important work? Earlier, all one could do was wish that someone would have given prior information before the power cut so that one could plan accordingly.

Noida Power Company Limited (NPCL) is making this wish come true for Noida residents who have now almost resigned to the erratic and long power cuts in the city. For making the situation better, NPCL has decided to send SMS alerts before every power cut. The SMS will be sent out irrespective of any power failure reason. So, whether the power is cut due to distribution transformer breakdown, supply shortage, maintenance work or fault in transmission wires SMS will be sent out compulsorily.

NPCL holding franchise for distributing power in Noida and Greater Noida will now send text messages before every power cut. However, the text messages will not be sent directly to the residents. The Resident Welfare Associations (RWA) officials of various sectors in Noida region will receive the messages, who will then forward it to the residents.

RWA officials of different sectors had demanded this facility of prior information to be given before power cuts due to frequent power cuts and rising temperature. Some of the common problems that the RWAs were facing due to power cuts was shortage of water since one cannot run water pumps with inverter. If one knows in advance that there will be a power cut of 4 hours in the peak morning hours, one can be prepared and fill in all the required water tanks in the evening so that there is no problem in the morning. Secondly, for the apartments that use generators with diesel for providing 24*7 back-up power facility to residents, can ensure that there is enough diesel in stock for running the generator continuously. Such small measures can really give comfort to the residents.

So, from now on Noida residents can plan their power cuts. Students can finish their homework and studies before the light goes out. Ladies can complete their cooking and housework before the power cut. People carrying official work home can spend extra hours in office based on the power cut schedule. When the residents know there is going to be a power cut in advance, everyone can finish their priority work in advance and no one has to make do with slow running fan of an inverter.

Now enjoy your power cuts by going to an AC mall or plan your day in office based on the power cuts because this summer NPCL just reduced your power cut heartburn by at least 30% by sending the text messages with power cut information in advance.

This initiative is a very good initiative taken up by the Noida RWA. The same initiative should be replicated in other cities as well.

Source: Times of India


How can the RWAs stop the increasing commercial establishments in residential areas?

stopQuite often it is noticed that there is burgeoning growth of commercial establishments in residential areas. More commercial establishments in a residential area results in residents getting disturbed day and night due to the commercial activities and hustle bustle happening in that area. How are the area RWAs across the country tackling with this issue?

Panduranganagar RWA has been complaining to BBMP (Bruhat Bangalore Mahanagara Palike) for a very long time about the growth of commercial establishments in residential areas. However, BBMP chose to turn a blind eye towards this issue and the existence of about 34 commercial establishments in residential areas operating without trade licenses.

Even though the RWA has now moved to the high court, BBMP officials have failed to initiate action against the illegal establishments. Panduranganagar had complained several times to cognisance of the matter, the residents worked on their own making use of RTI and found that as many as 34 commercial establishments in their locality were functioning without trade licences.

The layout was initially formed by the Bank Officers Housing Cooperative Society in BTM Layout limits after approval by the town planning authority. In 2004, the BDA declared the layout as residential in nature. To promote and preserve the beauty, decorum and infrastructure of the layout, activities such as construction of unauthorized multistoried flats or apartments and commercial buildings was prohibited.

In 2015, the layout was also classified as Residential (Mixed) as per the revised master plan. Yet, the area has been witnessing burgeoning commercial activities with several establishments including IT companies, Ayurveda clinics, fitness centres, hotels and schools popping up within the jurisdiction of the layout.

A couple of years ago, a commercial establishment running as a marriage hall in the area was shut down after residents complained to BBMP. But the same building has now been converted into a lodge with bar attached!

The RWA has been complaining for past 4 years but the BBMP had been paying no heed to their woes. Panduranganagar RWA has set an example for all other RWAs by taking the right decision to move to the high court. Other RWAs need to buckle up and start following their example.

Source: Bangalore Mirror


Should approval from area RWA become mandatory for running a PG?

pgIs an illegal PG (paying guest accommodation) being run in your neighbourhood? How many times do you get disturbed with the boisterous crowd staying in the PG and making a ruckus in your neighbourhood?

Greater Mohali Area Development Authority (GMADA) has decided to regulate the entire practice of running illegal PGs in the city. In fact, GMADA has made it mandatory for the PG owner to obtain a NOC (no-objection certificate) from the area RWA (Resident Welfare Association).

Moreover, in case of absence of any registered RWA in a particular area, NOC needs to be obtained from the immediate neighbours.

Currently, there are about 600 PG accommodations being run in Mohali. Out of 600 PG accommodations, only 7 PG accommodations have been registered. The 7 registered accommodations would also have to get their registrations renewed.

Moreover, as per the new notification, it is mandatory to take permission from GMADA to set up a PG in a particular area. In addition, people planning to commence a PG will need to pay Rs. 10,000 as a processing fee to acquire a 3-year licence to run a PG. As a result, the permission will have to be renewed in every 3 years. A list of authorised applicants will be put up on GMADA’s website, and only these will be allowed to operate PGs.

The owner should be using a part of the PG accommodation and the area of the house cannot be less than 7.5 marla if it is to be used as a PG accommodation. Unauthorized construction should not take place after completion certificate and the residential accommodation needs to be sanctioned as per building bye laws.

The PG owners will have to furnish a list of those living in the PG along with the tariff plan. Officials from GMADA can conduct inspections anytime at the accommodation.

Furthermore, as per the amended policy, even the guardians or parents will be held accountable for any unruly behaviour of the PG occupants.

The notification warns the occupants against indulging in any disorderly activities leading to breach of peace, disruptions in the civil and social atmosphere, or affecting the rights of the other residents of the locality, failing which police action can be initiated and the registration of the PG can also be cancelled.

Is this a good trend to be followed in all major cities in India?

Source: Hindustan Times 


Should maintenance of public parks be handed over to respective area RWAs?

Public ParkIn Delhi, there are quite a few pubic parks where one can get some fresh air and relax in the morning and evening time. However, out of around 6400 parks, most of them are in a sorry state. Recently, the public parks have started being misused for personal use.

Parks in Delhi, which were essentially created to be used by old people for relaxing and children for playing are now being used for marriages and other functions. This not only restricts the general public from using the park facilities but also degrades the park facilities. It has often been noticed that once the functions gets over, tonnes of waste are left behind leaving the public park in an unhygienic condition.

The law does not allow public parks to be used for personal functions such as marriages etc. In 2009, after an NGO had filed a complaint against Municipal Corporation of Delhi (MCD) and Delhi Development Authority claiming that both were allowing park misuse for personal functions, Delhi High Court had issued strict instructions to both the bodies from allowing any social gathering events in a public park. However, the judgement has been ignored very comfortably and in the peak marriage season, it’s very common to spot marriages etc. being conducted in a public park. No concrete action has been taken as yet to prohibit this practice.

Another major misuse of the public parks is done by people with pets. People with pets use the public park as an execratory ground for their pets. It’s quite a common to see pet owners with their dogs in such parks. Unlike the West, in India, no one is under the compulsion to clean up the mess. As a result, the public park is polluted making it unfit for the local residents and small kids to use the same.

In many areas, parks are not well maintained. It is more of halting place for cattle and stray dogs. In quite a few parks, one can see anti-social elements gambling and drinking in broad daylight obviously making it impossible for a common man to relax and get some fresh air in the public park. All this is a result of utter negligence of the authorities.

The most effective way of ensuring the maintenance of such public parks is increasing greater citizen participation. Handing over the maintenance of public parks to the respective Resident Welfare Association (RWA) of that particular area is an idea that can be mooted upon. Resident welfare associations are active bodies that keep their area/apartments clean for their residents and are always interested in the welfare of the residents. If the responsibility of maintaining the public parks are handed over to respective RWAs, it will be an interesting change to witness in Delhi/NCR wherein the public parks will start being used by the nearby residents for relaxing rather than people with vested interests turning the public park into a marriage community hall.

Source: New Delhi Times 


Habit #6: Effective management committees create an inclusive culture

Inclusive CultureIn this blog post, we are going to emphasize on the sixth habit of effective management committees to create an inclusive culture. Effective management committees believe and create an inclusive culture so that the residents also pitch in for the welfare of the apartment. In our earlier blog post, we talked about Habit 5: How effective management committees implement smart financial control. Read more…

Pointers for the committee members to create an inclusive culture:

Co-opt Members: The present committee members have the option to co-opt or choose additional members for the board. More members in the committee would imply more hands to work for the welfare of the residents. Residents once given a designation and authority as a member of the committee would be more willing to contribute their time and energy for the betterment of the apartment.

Create Sub-Committees: The management committee takes all decisions and executes the same for all functions. However, the work done may become faster if the management committee creates a sub-committee with a small group of people who will be assigned to focus on a particular function such as finance or vendor management. The sub-committee can make recommendations to the management committee and the final decision can be taken by them.

Create Task Forces: Communicating to the residents that the management committee needs help in a certain task is very important. Don’t feel ashamed to ask help from residents. Someone or the other will always be ready to volunteer. Create a task force with residents willing to help and execute your plan. For instance, if the management committee wants to implement waste segregation methods from the next month in the apartment, create a task force who would educate people about the do’s and don’ts and ensure it gets implemented.

Events: An effective management committee always ensures that it conducts events wherein residents and committee members mingle and exchange thoughts. It’s a great platform wherein the committee members can meet residents and let them informally know what all the committee is planning for the welfare of the apartment. Conducting events is a great way to stay connected to the residents.

Create opportunities for residents to bond:   An effective committee will always create a culture that helps residents bond with each other. The committee can create sub-committees, task forces, and conduct events for residents to bond. Using social media is always a great way to connect with residents and the residents to bond with each other. Posting cultural events photos, creating forums for discussions, posting interesting blogs all helps the residents to bond with each other.

A committee cannot be effective until and unless the residents support them. Don’t work in silos! Create an inclusive culture and collaborate with the residents to reach your goals.

Do you think the management committee in your apartment complex creates an inclusive culture by asking help from residents? Do let us know by commenting on our blog. Log onto www.apnacomplex.com regularly for the post on next habit of effective management committees.


Habit #4: Effective management committees are highly disciplined

Committee MeetingIn this blog post, we are going to emphasize on the fourth habit of effective management committees of conducting committee meetings in a disciplined manner. Conducting and attending meetings in a disciplined manner is something an effective management committee cannot avoid. In our earlier blog post, we talked about Habit 3: How effective management committees always take responsibility. Read more…

Pointers for the committee members to conduct meetings in a disciplined manner:

Conduct regular committee meetings – How can the performance of a management committee be judged in a single metric? The only metric through which one judges the performance of a committee is the number of meetings conducted by the committee and the minutes of the meeting published for the residents. Typically, most committees have approximately 52 meetings in a year. Most management committees of a decent size apartment complex meet at least once a week and if they are not following this practice it’s about time to follow it!

Circulate formal meeting minutes to residents – Formal meeting minutes should be circulated to residents in a disciplined manner after every committee meeting for maintaining a high level of transparency with residents. Without circulating the meeting minutes, there will be no pressure built on the committee to perform or act on the agendas in the pre-decided timelines agreed in the meeting. Assign the responsibility of publishing meeting minutes to a particular committee member and ensure it get published for the residents.

Never skip a committee meeting – Attending meetings on a regular basis is a must for all committee members. Ensure that you attend all meetings. In case, your physical presence is not possible in the meeting due to some reason; utilize technology, conduct teleconference or a video conference and stay updated. With one or other person always absent during the meeting, the committee is never able to take a concrete decision.

Ensure meeting action items are closed – Ensure that meeting action items always get closed. Committees discuss several apartment related issues in a meeting, however, make sure someone jots down the action items after every meeting. Once the action items are finalized, empower the rest of the team to ensure that each and every action item mentioned on the list is closed.

If the management committee members ensure that each and very committee meeting is conducted regularly and the action items decided in the meetings are closed in the pre-decided time mentioned in the meeting minutes shared with the residents, it will be more than enough to satisfy the residents about the performance of the management committee.

Does the management committee in your apartment complex conduct regular committee meetings? Do let us know if it worked for you by commenting on our blog. Log onto www.apnacomplex.com regularly for the post on next habit of effective management committees.


Know Your Residents Welfare Society Better- The Different People Who Make An Apartment Association

It is a well known fact that a residents welfare association is a necessary wing in every gated community. These apartment associations help in organizing all public events in an apartment and play an active role in maintaining the apartment’s infrastructure by giving out responsibilities for all its members, so that they do their share for maintaining the apartment as a haven for harmonious living.

You’ll need to know the lowdown on what goes on within the ranks in an apartment in order to fit yourself into the association, and find your true calling in the group.

Every member has to contribute effectively run an apartment’s Welfare Association

Every member has to contribute effectively run an apartment’s Welfare Association

The Roles

When an apartment association or resident welfare society is formed in an apartment complex, all apartment owners are termed as members and all tenants who are staying in the apartment on a rented basis are termed as associate members. All members together form the general body of the apartment association.

The top tier in an apartment complex is called as the Management Committee. This Management Committee comprises of a President, a Vice President, A Secretary, A Treasurer, and other office bearer members. Some of these roles have already been discussed earlier. People are voted into these respective positions by all members, excluding associate members.

The Management Committee in an apartment association serves as a section that deals with all legal issues and upholds human rights and other interests within the apartment. The Management Committee has its own fair share of duties in an apartment complex, a few of which have been discussed below.

Management Committee Duties

  • The Management Committee in an apartment association is responsible for organizing public amenities for all residents in the apartment (including gyms, parks, and roads).
  • The committee is also primarily responsible for organizing cultural activities during particular occasions like national holidays (flag hoisting and other group activities).
  • The committee is in charge of organizing recreational facilities for all residents too.
  • The Management Committee should defend the interests and rights of every single member in its ranks, especially in the face of legal issues and the like.
  • The committee will also be responsible for handling all documents related to the apartment complex, and it has to ensure the safety of these documents too. The licensure and permission given for the building’s construction also needs to be maintained well by the committee.
  • Maintaining financial records and bank accounts will also be the committee’s responsibility.
  • The committee also has to ensure that the amount of money collected from all residents for maintenance purposes is effectively spent on repairing and improving the infrastructure and should maintain records for the same.
  • The Management Committee should also conduct regular meetings including all members and discuss everyday issues and problems and doubts if any, which can be clarified during the course of these meetings.

All members of the apartment association should attend such organized meetings and should exercise their right to vote in the face of committee issues. They should also follow all guidelines stated by the Management Committee and in this way, contribute their part to the community, making the apartment complex a peaceful place to live and co-exist in!


ApnaComplex is an apartment managment software. We are now offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.

Roles, Duties And Responsibilities Of Members Of A Resident Welfare Association

A resident welfare association is necessary, as it can serve as a committee through which queries can be explained, and issues and problems solved. The presence of a committee or resident welfare association will also spice up interaction among residents and get them to contribute equally from their part. Such open social interaction will improve the joy of living in an apartment complex.

A resident welfare association, however, needs to be registered under the government for it to be recognized as a proper association. A registered resident welfare association will this way be able to enjoy many legal benefits. While forming a registered resident welfare association, make sure that you have more than seven members who are at least eighteen (or above) years of age. This is very important.

Every Individual Has A Role in an Apartment Association

Every Individual Has A Role in an Apartment Association

 

The primary objective of every resident welfare association would be to collect the common maintenance charges from every single resident in the apartment and use this in establishing good public infrastructure for the residents. An association will normally have to be formed under The Karnataka Apartment Ownership Act of 1972 or
The Karnataka Societies Registration Act, 1960 (and appropriate act for states other than Karnataka).

Every resident welfare association will have a management committee, a president, a treasurer and a secretary, apart from the regular members. There are many common responsibilities that members of the association should take up among themselves, and some of these have been mentioned below (we will cover other roles in future blog posts):

The President’s Role:

  • The President will be given the authority to defend any form of legal action that is taken against the association, and will also be given the authority to sue people for legal purposes and reasons.
  • The President of a resident welfare association will have the final call in approving a contract that is brought by the committee and implementing the terms.
  • The President should maintain an overall view on the occurrences and ensure that all residents and members are satisfied without having any qualms or problems. The President should also oversee all expenses and make sure that they are put to good use.

The Treasurer’s Role:

  • The Treasurer in a resident welfare association will be given the task of maintaining all funds within the organization. The responsibility of maintaining the money safely along with all documents also rests solely with the Treasurer.
  • The Treasurer’s role is a demanding one and should be bestowed upon an experienced person with good management capabilities, as these documents and funds are very important for the association.
  • The Treasurer should also make note of the overall income and also calculate monthly and yearly expenditures. This way the flow of money will be constantly regulated for the benefit of the residents.

The Secretary’s Role:

  • The secretary in a resident welfare association will be given the responsibility of conducting various general body meetings.
  • The secretary will also be given the responsibility of compiling the minutes of the meeting and analyzing the overall information brought to the table.
  • The secretary will have to bring up concerns from each individual resident in order to ensure active participation of all members. 

These are the three major roles in any resident welfare association, and you’ll need to be aware of all such responsibilities involved, in order to contest for the spot yourself, or even in order to vote for the right person when the polls come up.

ApnaComplex supports the notion of committee members – administrators can tag members with different committee member roles and even give “permissions” to modules specific to thier roles. For example, a member can be tagged as a treasurer can be given access to only accounting modules. ApnaComplex is an apartment managment software. We are now offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.