Archives: December 8, 2010

ApnaComplex
December 8, 2010

The Benefits Of Hiring An Apartment Security Agency

An apartment security agency can solve more than half your worries, and how!

Apartment security has been quintessentially ignored, as people hardly realize the gravity of having proper security measures in place for apartments. There are many common problems that can be noted in most apartments as members of the apartment association realize the fact that they need the services of a professional apartment security agency a little too late. 

Security Is the Key to Safety in Apartments

Security Is the Key to Safety in Apartments

Common Mistakes

A common attitude that many people in apartment associations and resident welfare committees share is that apartment security does not require the involvement of professional and trained men. This fact cannot be more wrong.

Association members who believe that making mistakes is the only path to learning will often pay a price for their negligence, as improper security measures will often bring about distrust and suspicion in the minds of the residents.

The whole idea about living as a community is learning to co-exist in peace and harmony, and this dreamy glass wall will be shattered when any physical damage or loss is caused due to negligence in the security’s part or also due to lack of proper security.

Why battle suits from unsatisfied residents and live in a perennial state of unrest, when apartment security agencies can provide an instant solution for all your security worries?

Why Sudden Fixes Don’t Work

Many apartment associations also resort to sudden decisions like hiring a patrol service temporarily. This may keep out all vandals and troublemakers, but this is just a temporary solution and not a long term solution. Hiring an apartment security agency can provide a long term solution with benefits, as professional security men will develop a bond with the residents of the apartment complex over time, thus taking up more responsibility.

Looking for a security agency to secure your apartment complex?
Check out Marketplace from ApnaComplex and request for quotations from multiple security service agencies at the click of a button.

Apartment Security Agency – The Benefits

Any apartment should have a detailed security plan and a procedure that all security units in the apartment should follow. A comprehensive plan will contribute a lot towards reducing criminal activity in the region to nonexistent levels from minimal proportions. There are many benefits to hiring a professional security agency, and some of this is monetary too.

Just think of the amount of money that you can save, which will otherwise be spent on maintaining and repairing infrastructure affected by acts of vandalism. Residents will also be content, and overall occupancy will significantly increase.

Other key benefits of hiring an apartment security agency are:

  • Guards from an apartment security agency will be well trained, and many guards will come in shifts.
  • These guards will maintain detailed logs on the activities that occur in and around the complex and will patrol through the complex all through the night.
  • These apartment security agencies will also compensate for any loss of infrastructure that occurs due to their negligence.
  • All guards from an apartment security agency will be well equipped, with flashlights, tactical pens, and many modes of communication (pagers, cell phones, landline connections) and in some cases, arms and ammunition.

These are some of the advantages of hiring professional guards, over hiring temporary patrolmen who serve no purpose at all. Every apartment association should conduct a search on the best agencies and choose one among these for hire.

ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.
Leave a comment InApartment Security ApnaGate MyGate
ApnaComplex
December 7, 2010

How Does Apartment Management Software Work?

Apartment management software can help in organizing the tasks and duties of all members in the Managing Committee, and it can also help the residents involve themselves actively in the process. All apartment complexes are now shifting to virtual means, with networks of communication being built between the residents through apartment management software.

What is Apartment Management Software?

Apartment management software is nothing but basic communication oriented software with built in tools for managing assets, parking lots, calculating interests and maintenance amounts, maintaining expenses etc. A central database is also maintained through such software and entries for every single resident will be present. These will be regularly updated in order to make the entire process smoother. Residents will also have many features like forums where they can interact freely, inform each other about events in the apartment complex and schedule meetings with ease. All this and more will be readily possible with the help of apartment management software.

The Need

Residents in an apartment need to be constantly informed, regardless of where they are or what they’re doing. Take for instance, a simple issue like cleaning the water tanks.

This is a regular process that falls under maintenance and every apartment complex has to implement this in a monthly basis in order to keep up the standard of drinking water. However, residents need to be informed about this beforehand, so that they can save up a particular amount of water before the cleaning process, following which, the supply of water will be cut off.

This cannot be done manually or through notice boards, as walking from one door to another is not a practical measure and people may miss out on the notice pasted in the board.

A small issue like informing the residents about a cleaning procedure may snowball into a problem this way, without the right tools for communication. This is where apartment management software steps in. With such software, residents can be informed about the procedure through group messages or through updates that are posted in the main forum and SMSs be sent periodically. This is one major advantage of using apartment management software.

Installing the Software

Modern apartment management software such as ApnaComplex are offered over the internet in Software-as-Service model. This means there is nothing to install or buy any expensive hardware or software licenses. The software is offered on monthly subscription basis. The software typically have a free packages towards the start (ApnaComplex offers a 30-day no-obligation trial for any complex). When an apartment complex that is interested in integrating and organizing its information online starts off with using apartment management software, a free package can be used. This will be put up for evaluation, and the members of the Managing Committee can see the results for themselves and then decide on whether the software is useful.
Once the software gets official approval from the Managing Committee, it can be used extensively, after the apartment complex subscribes to it.

All residents can then be invited to join the network in a moderated way. Members of the Managing Committee will have a separate version of the software and regular residents and tenants will be given a separate version that does not involve management issues. This way, the entire process can be simplified using such apartment management software.

ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.
Leave a comment InApartment Management Apartment Management Software Articles Housing Society Software Software
ApnaComplex
December 6, 2010

Five Things You Can Easily Get Done With An Apartment Management Portal

An apartment management portal (such as ApnaComplex) is the latest buzz, as these portals have made the activities and responsibilities of all members in every apartment association very easy. These portals will allow you to perform all tasks including collecting and regulating dues and income, and will also give all residents the authority of knowing how their maintenance fee is being spent.

The entire process of managing a huge apartment complex becomes way more transparent through the use of an apartment management portal, and this is one of the main reasons why major complexes opt for it.

Members of the Managing Committee in an apartment will have extended versions of this apartment management portal, as they will have access to a few functions that normal users can’t do. Some of the things you can get done easily are:

Managing Users

  • Users can be easily managed through this software, and new accounts can be created, old ones deleted and inactive ones can be deactivated through just the click of a button.
  • The software will also allow you to upload resident details directly from a spreadsheet into the database, and accounts for new residents can be easily created this way.
  • Multiple Roles: You can also provide a few residents special access to some tools and applications that are locked for use by the Managing Committee. Such special permits can be easily provided to specific residents.
  • Staff Management: Clear cut roles can be created for the staff, thus assigning each person unique responsibilities.

Countering Complaints

  • Complaints can now be easily posted in a forum and instantly addressed, through the help of an apartment management portal.
  • Complaints can be customized for viewing only by members of the Managing Committee, or they can also be freely viewed by everyone.
  • Updates through mail and messages will be available, and complaints will also escalate if unaddressed.

Facility Booking for Events

  • You can easily book public spaces that are common among residents, such as the swimming pool, for your private party or other events.
  • All residents will be provided calendars through which they will be able to specify the dates when they’ll be hosting or organizing random events, so that the schedule of others is not affected in any case.
  • Certain facilities can also be booked through hard booking (through cash).
  • Administrators can set up rates for using facilities beyond a point, and regulate the same using this software.
  • Administrators can view overall utilization and history of past bookings towards the end of the month or year.

Automated Email and SMS Notifications

  • All members – including owners and tenants can be reached by email and SMS
  • Coupled with User Management which provides an upto date directory of all owners and tenants, association can be in constant touch with all members
  • Set up automatic email/sms notifications upon updates to complaints, noticeboards, when new charges are posted, payments are realized etc.
  • Communicate to a specific filtered set of users such as non-residing owners of a specific block, tenants across the complex etc.

Maintaining Charges & Payments

  • This feature enables all members to clearly know thier maintenance dues
  • No longer do you have worry what the total due is even when you are not staying in the apartment complex and outside country.
  • Not only you can know your dues, you can record the payments made by you to the association and inform the association that you have paid – no more hassle of missing communication
  • In addition, you can maintain all the receipts of your payments online and access them from any where. No more need to maintain folders to file your receipts or depute someone in collect receipts in person.

These are just a few of the many processes that you can carry out with an apartment management portal.

ApnaComplex is an apartment managment software offering all the above and many more features. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.
Leave a comment InApartment Management Apartment Management Software Articles Housing Society Software Software
ApnaComplex
December 5, 2010

Apartment Management Software – An Introduction To Effortless Apartment Management!

Every apartment complex should have proper apartment management software in order to manage all issues smoothly. There are many processes involved in maintaining an apartment complex well, and apartment associations usually have a hard time juggling these responsibilities with panache. Using apartment management software can, in this way, help them in the long margin.

Responsibilities and Duties

Apartment associations will normally have a lot on their plate, as their primary duties will be to:

  • Calculate a perfect (and equal) maintenance charge for all residents
  • Collect the specific amount regularly and without fail
  • Regulate the income and improve existing infrastructure with the same
  • Repair damages made to the infrastructure, if any
  • Create an open forum where people can register their complaints and ask queries
  • Communicate constantly with all residents and keep them informed on running events
  • Conduct an open discussion where residents and members of the apartment association can interact and talk more freely
  • Ensure apartment security and resident satisfaction

All these responsibilities and commitments need to be fulfilled without compromising in any section. In a real world scenario, this will be quite hard to follow as notice boards and other modes of communication used will normally be cluttered and hardly used.

Where Traditional Modes Lose Out

  • Apartment complexes are growing in size, and connecting and reaching across to 1000 residents will be impossible (unless you’re planning to take a Rath Yatra)
  • Managing finances and maintaining accounts will be hard, due to the sheer number of residents and simultaneously, the paperwork involved
  • Maintenance funds for huge apartment complexes can run up to crores of rupees, and any slip-ups will prove disastrous for the apartment complex

Apartment Management Software- The Perks

In a scenario where people tend to focus more on their virtual lives rather than their physical ones and interaction among people is at an all time low, communicating with all residents and keeping them regularly informed about their dues and payments can be harder than usual.

This is exactly where an apartment management software scores.

By using apartment management software, you can easily organize all events in an apartment, schedule meetings and even bring together people, encouraging their participation in apartment activities!

Imagine an apartment portal that keeps all residents constantly informed about the changes being made in infrastructure and the expenses involved in the same. Wouldn’t the system be heartwarmingly transparent?

 

All it takes is a click!

All it takes is a click!

Members of the association will no longer harbor any doubts about the use that their maintenance money is being put to, with the help of apartment management software such as ApnaComplex. This increases their participation in community activities and brings back their trust in the Managing Committee.

Such software also helps in maintaining open communication among residents. If a particular resident is planning on having a party by the common swimming pool, the resident can post the information on this online forum and keep all other residents informed first, before going ahead with the plan. Such open communication will keep people informed throughout, and will contribute a lot in maintaining peaceful coexistence.

Read our other articles in this series:
And they lived happily ever after…!
Live a perfect life with ApnaComplex

ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.
Leave a comment InApartment Management Apartment Management Software Articles Housing Society Software Software