Meetings can often be a necessary evil in the workplace. We need them, but repeated studies have shown that they are rarely ever productive. A 2017 study by Harvard Business Review revealed that 71% of senior managers felt that meetings are unproductive and inefficient. Remarkably, this figure remains unchanged in a 2023 report. 

Clearly, we need to rethink how we are managing meetings. These studies show that inefficient meetings also affect individual performance, coming at the expense of interrupting any deep thinking while rarely achieving their main purpose, that is, encouraging collaboration. An efficient meeting room booking solution is the first step in meeting this challenge.

Why focus on meeting room booking?  

Even setting up a meeting can be an uphill task. One study showed that 40% of people in a workplace spend about 30 minutes searching for an appropriate meeting room. An efficient booking system ensures that there are no hiccups in the process with people able to reserve rooms as per their requirements.

A meeting room booking solution also offers us valuable data insight for strategic decision-making.. This includes information on room utilization, booking patterns, and attendance.

Resolving the productivity challenge

Organisations are increasingly relying on advanced conference and meeting room booking systems to streamline operations. 

Transition to digital solutions

Given the preference for tech-empowered workforce solutions, the move towards of digital platforms for booking meeting rooms is not surprising. ANACITY is a mobile-first solution that enables office admins and employees to book amenities directly on the app. This removes any manual intervention for making reservations. Thus, it saves valuable time and effort.

Real-time visibility and scheduling

One of the most convenient aspects of an online meeting is the freedom from checking room availability. But this is a prime concern for offline meetings, especially in large workspaces where meeting rooms are booked in advance. Easy access to real-time visibility aids in scheduling. Transparency of data also reduces conflict.

For instance, users can see available times when booking a meeting room in ANACITY’s amenity module. The system ensures that there are no double bookings. Transparency of information also removes any doubts about the available timings.

Cost-effective options

While there are many meeting room solutions, ultimately businesses will only adopt cost-effective systems. An expensive solution adds to the overall unproductivity. Digital solutions like ANACITY offer a cost-effective solution where one platform performs multiple functions, including amenity booking.  

Find out more in our article In-app Booking & Automation: How ANACITY Business is Changing Facility Management. You can also contact us at support@apnacomplex or call 80886 11229.