One of the biggest challenges for every gated community is ensuring security. It is one of the prime concerns for residents and the reason they don’t mind paying high maintenance charges. In this scenario, digital visitor management systems have emerged as a pivotal solution that brings together efficiency with comprehensive oversight. 

ApnaComplex Gatekeeper is a cutting-edge digital visitor management solution. One of its efficiency tools is the Gatepass. A digital Gatepass is issued on the phone by the resident or the admin to indicate that the bearer is allowed to enter or carry out goods from the society. It is designed to allow the guard at the society gate to automate entries or exits without checking with the resident or the admin staff. 

What is a Gatepass?

A gate pass is a simple document, often a paper, that allows the movement of people or material in and out of large-scale establishments like factories, warehouses, or offices. A gate pass is typically issued to keep track of inventory and people moving in or out of the premises. ApnaComplex Gatepass substitutes the paper document with a digital gate pass for the same purpose. 

Benefits of a Gatepess

A Gatepass can have many benefits, including:

Pre-approve visits:You can approve guests or delivery agents in advance. Send a Gatepass to your friends or relatives before their arrival. Entry for delivery people is automated through this system. In most societies, Gatepasses are mandatory for domestic workers. 

Time efficiency:Imagine getting multiple notifications a day every time a delivery person or domestic staff enters the premises. You have to approve their entry every time. This can be a tedious process, especially during a workday. It can be even more disruptive during an event such as a party where you will have to approve multiple visitors. You can avoid the hassle by simply pre-approving all such entries with a Gatepass.

Enhanced security:Every society has regular visitors which include staff and domestic workers. For foolproof security, it is important to ensure that there is some record of their entry and exit. Through Gatepass, society admin can enforce a system of registration for domestic staff as provided in the ERP (Enterprise resource planning) system. The Gatepass also ensures that all visitor details are registered in time by the residents. 

Accurate records:Manual systems are susceptible to human errors. The guard or the visitor can make an error in putting in the required information. A digital Gatepass is issued to the visitor’s phone and hence, ensures that the contact information is always accurate. 

Tracking visitors:How do we track the many people who enter and exit a society? The legacy systems relied on guards at the gate registering every entry manually. However, there could be some obvious misses as they often fail to note down every detail. In addition, this system rarely recorded exits. In other words, there was no way to track visitors in the premises. Under the Gatepass system, all entries and exits are recorded. In addition, visitors must also record the home or homes they are visiting. This allows us to keep a track of visitors like delivery staff who may be visiting multiple homes.

Tracking goods: Other than the Gatekeeper, Gatepass is also integrated with the Asset Management module of ApnaComplex. This enables the admin to keep track of goods that are taken out of the society. For instance, if a repair person is taking out gym equipment, this would be tagged against the person. You can also take pictures of the material before issuing a Gatepass which can then be checked at the gate. You can read about this in our article on tracking goods via Gatepass here. 

Convenience: A Gatepass is a convenient tool that saves us time and effort. As a digital interface, it smoothens the process of allowing the entry and exit of people and goods from the society. It has replaced the system of making calls or sending paper chits for the same purpose. Simply put, a digital Gatepass is easy to issue and even easier to check at the society gates. 

If you want to know more about the benefits of Gatepass, get in touch with us at support@apnacomplex or call 80886 11229. Our team will help you understand the various features of ApnaComplex Gatekeeper and how you can leverage it maximise security.