The management, operation, maintenance, and preservation of assets are the key responsibilities of property management teams in commercial real estate. Asset management impacts the operational costs, resilience, and safety of the organisation. ANACITY Business facilitates the digitisation of office asset management, empowering managers to make strategic decisions, cut operational costs, and ensure safety compliance.

What is office asset management?

Office asset management refers to the systematic process of tracking, maintaining, and optimising physical assets within an office environment. These assets can include furniture, equipment, technology devices, and office supplies. Effective asset management ensures that these resources are utilised efficiently, maintained properly, and contribute to overall productivity.

Key aspects of office asset management:

To be effective, an office management solution must include the following:

Inventory tracking

Office managers have to keep a comprehensive inventory of all assets and related information. The aim is to keep track of usage. For instance, the tracker tells you who is using your stock of lightbulbs and by how much. An inventory tracker is essential for keeping a cap on over-consumption, preventing loss and theft.

Maintenance and service history

Regular maintenance is necessary for optimal performance. Office equipment and machinery like lifts, computers, printers, and even coffee machines need regular servicing to perform smoothly. It ensures that assets remain functional, reducing downtime and costly repairs. Irregular servicing also affects the reliability of the asset which can, in turn, impact the users’ safety.   

Optimizing asset utilization

Various factors impact an asset’s lifespan. Factors like irregular maintenance, heavy usage, and sloppy repairs can impact the performance and shorten its lifespan. Apart from its longevity, the aim here is to ensure optimal performance.

Cost control

Assets can rack up heavy costs with repairs and regular maintenance. Efficient management minimises unnecessary expenses. Inventory reports help optimise consumption and reduce costs, enabling businesses to avoid overstocking or purchasing redundant assets.

User permissions and compliance

Regulatory compliance is the process of following industry-set standards, rules and regulations, and laws to manage assets. Lapses in compliance can lead to legal and pecuniary penalties.

Asset management with ANACITY Business

The ANACITY Business app is backed by an award-winning ERP (Enterprise Resource Planning) solution that includes a highly effective asset management module. It includes:

• Inventory tracker that empowers admins to categorise and track every item.
• Identify consumption patterns by tracking the movement of every item.
• Identify and thus, reduce wastage.
• Mandatory recording and reduces unexplained consumption and theft.  
• Role-based access to streamline the decision-making process and fix accountability.
• Centralised platform that facilitates data recording, storage, and access.
• Information platform that records all asset data, including service history and vendor details.
• Ensure timely maintenance by setting a service schedule and getting reminders before the due date via email, SMS, and in-app notifications.
• Save on operational expenses by optimising asset utilisation and preventing loss.

Read our article Change Workplace Asset Management with ANACITY Business to know more.