Workplace asset management is one of the most important concerns for any commercial real estate (CRE) leader. It has a long-lasting impact on every aspect of workplace management – from compliance adherence to employee satisfaction and financial performance. Yet, many property management teams still treat this as a piecemeal operation, limiting it to repairs and maintenance when required. 

This can be a shortsighted approach as it fails to integrate asset management as the operational focus. ANACITY Business offers facility managers a single platform that consolidates various facets of asset management, from data access to maintenance schedules. It facilitates convenience and efficiency while ensuring asset optimisation. It also offers valuable insight that can be crucial in ensuring tenant satisfaction and engagement. 

What is workplace asset management?

Commercial real estate assets can include office furniture & equipment, electronics including lighting and HVAC systems, lifts and elevators, other machinery, as well as land and buildings. Workplace asset management is concerned with the maintenance and upkeep of these assets in their optimal condition.

Given their high value, the need for an asset management system in a commercial complex cannot be downplayed. A well-managed property is vital for cost and resource optimisation and ensuring tenant satisfaction. More importantly, well-maintained equipment and building infrastructure can also help avoid the incidences of any accident or crisis. 

Workplace asset management with ANACITY Business

ANACITY Business simplifies and streamlines asset management through the following means: 

Centralised data access

One of the challenges in asset management is the storage and access to data. Paperwork is susceptible to damage and increases overhead costs. Non-specialist digital solutions are also inadequate as it means using different software to track various tasks. For instance, an Excel sheet may be used to input maintenance schedules while a separate system may be used to store asset data. 

ANACITY Business consolidates all functions on one platform, allowing the management of the entire inventory from one location. Managers can create asset groups such as Lifts, Fire Equipment, Pumps, Electrical Fittings, and Borewells under the Facility Management module. It enables them to spot when inventory is running short with easy access to vendor data for future orders. 

QR-based asset view

Get an instant view of asset data with QR-based technology. Every asset, from a lift or a water purifier, has a QR code. When scanned on the ANACITY app, it offers the user an instant view of the asset’s data, including service history. 

Maintenance management

Regular and timely maintenance of all workplace assets is crucial for optimal performance. Managers can input the maintenance schedule in the ERP. This enables them to see historical and upcoming maintenance dates. 

AMC reminders

Just setting a maintenance schedule is not enough for workplace asset management. We also have to ensure that it is followed diligently. All too often, mismanagement stems from a lax attitude in adhering to a maintenance schedule. This happens particularly with older equipment as they take less priority. However, this can create major performance issues that may even impact the safety of users. 

ANACITY Business circumvents this issue through a multi-layered reminder system. Reminders are sent through emails and app notifications whenever an AMC (Annual Maintenance Contract) service is due. The system is designed to ensure that the maintenance teams are informed well in advance. 

Proactive detection

Maintenance becomes more challenging with ageing equipment and machinery and breakdowns become more common. Even new equipment can see frequent wear and tear. The proactive detection of these issues is crucial in ensuring workplace asset management. It ensures that small concerns do not snowball into insurmountable problems. 

The Complaint Management module in ANACITY Business facilitates the quick detection of malfunctioning or faulty equipment. It is used by tenant offices to register complaints that range from electrical to plumbing. The app also has an escalation system whereby unresolved complaints are moved to the next supervisory level. This ensures that the smallest breakdown is addressed immediately.  

Another powerful tool by ANACITY Business is Root Cause Analysis. This feature helps maintenance teams to locate the root of a persistent problem. For instance, frequent water disruptions can be traced back to its plumbing origin. 

Data analysis

ANACITY Business is a powerful data analysis tool that gives valuable insights into asset performance and expenses. Management teams can use this data to make informed decisions, particularly when it comes to old equipment. Is it worth the maintenance or repair costs? The instant access to asset data helps the team determine the cost of running these assets. 

Read more about more about workplace admin tools in our article Benefits of Workspace Automation with ANACITY Business. Also read Challenges in Workplace Facility Management & How to Resolve these with ANACITY Business.

If you want to learn more about our workplace asset management tools, contact us at support@apnacomplex or call 80886 11229.