Category: Housing Society

Money Management In A Housing Society – Collecting And Handling Money For Events

There are many things that you can learn during your time in a housing society, and money management is one of these. You’ll face situations where you may have to organize and manage money for any events in the housing society or other important functions.

Money Management in a Housing Society

Money Management in a Housing Society

Tips For Effective Money Management when Organizing Events

  • Inform The Association – When you plan on taking up some responsibility in a housing society, you should always inform the association first. This way everyone will have a clear cut idea on what you’re up to, and they’ll also be able to help you out in certain areas.
  • Form A Team – There’s nothing that you can achieve individually, because managing large amounts of money alone can be very hard. Form a good team of enthusiastic people preferably with who are experienced at managing money. Your team can have at least three to five members to make things easier.
  • Divide All Responsibilities – This is the best way to avoid chaos and confusion. If you’re collecting money for an event, assign the task of collecting all money to two or three persons. Use one member in the team as a treasurer, so that he/she can safely store the money. You can get the rest of the members to maintain logs and records of where the money has come in from, and how much is the overall value. People should be entirely responsible for their tasks, as this will bring in some professionalism.
  • Inform People In Advance – Nobody likes being rudely interrupted during their day, so inform all residents in advance that you’ll be collecting money from them for the said event. You can post on your online noticeboard and get a couple of notices printed out about the event and pin these up at the notice board. You can even use your apartment management software to broadcast a message to all residents, so that they know what’s going on. Decide beforehand on whether you’re looking to collect checks or cash and follow a standard format. You can even provide acknowledgement receipts for all received amounts.
  • Use A Bank Account/Save It Personally – You can save the collected amount in two ways – you can either use a bank account to save the money in, or you can physically have it with you or entrust the money to another team member. You’ll need to ensure that the money doesn’t fall to any form of unnecessary use and keep a firm grip over the proceedings once the money is in.
  • Track Down Expenditure – List out everything you’ll need for the event and create an estimate on how much you’ll be spending. You can try a few cost cutting measures if you find that you’re low on funds.
  • Bring In Transparency – The entire process should be made transparent, as money matters are always controversial. Coordinate with key members in the managing society and keep them in the loop on what you’re doing. Show them your estimates and the collected amount, and they’ll be able to help you manage the money in a better manner. 

ApnaComplex is a web based housing society accounting and management software. It is designed to make the life of residents and owners a lot better by brining in more transaparency and accountability in manging a housing society. Sign up your society today and get the benefits!


This article aims at collating and providing information for benefit of ApnaComplex customers and blog readers. While ApnaComplex has taken every care to ensure the information is accurate, we suggest to please use it only as a guidance for further discussion and action with help of relevant professionals.

The Importance Of Electrical Safety In A Housing Society

Most people hardly understand the importance of proper electrical safety in a cooperative housing society. The tingling sensation that a minor shock produces in your skin may seem trivial, but more severe shocks can cause burns all over your body or even cardiac arrest.

You should know that almost all electrical accidents occur due to faulty wiring, or due to damaged electrical appliances. To keep your family safe and to prevent any mishaps from occurring, you can adopt a set of safety measures that can also be followed by all members in a cooperative housing society.

Replace Old Sockets With New Ones

Replace Old Sockets With New Ones

Safety Measures To Avoid Electric Shocks

  • Handling The Main Source: Always disconnect the main power source when you’re not using an electrical appliance. When you try and set right a faulty appliance, always disconnect the power cord before taking things forward.
  • Proper Placement Of Cords: Sometimes people place the extension cords under the carpet. This is a very dangerous practice as it can cause short circuits and this should be avoided at all costs.
  • Ensuring Proper Insulation: Always run the electrical cords in all appliances through a double check. Many accidents are caused due to electrical cords that are frayed and are not properly insulated. There should be at least a layer or two of insulation between your hand and the live wire.
  • Smoke Alert: Always be on the alert and check if there’s smoke coming from any appliance. This may be accompanied by a burning smell, and this means that some appliance is faulty. This can be prevented by unplugging all appliances when they aren’t in use.
  • Using Few Extension Cords: When it comes to extension cords, use a minimal number and ensure that you don’t overload them with countless wires. Fix up an ample number of electrical outlets in every room to avoid issues of overload.
  • Removing Bare Wires: Check if all the wires that run along the walls are properly insulated. Sometimes during the monsoon season, a few apartments in a cooperative housing society may face the problem of having wet walls. This scenario can get dangerous if the wires that run along the walls are bare, as electricity will easily be conducted upon contact.
  • Using A Tester: Always have a tester around the house as this can come in really handy. Whenever you turn a circuit off for maintenance purposes, use a tester to ensure that there is no current flow.
  • Having The Proper Equipment: You may know your way around electrical circuits, but you need to have the right equipment to safely work with faulty appliances and electrical lines. Always have a pair of rubber gloves that are well insulated in your kit.  You can also learn how to operate circuit breakers and fuse boxes.

Every family in a cooperative housing society should follow these measures, as electrical safety is not an option, it’s a necessity. The managing committee in a cooperative housing society should take note of the above steps and ensure that they are implemented.


ApnaComplex is a web based apartment management software. It is designed to make the life of residents and owners a lot better by brining in more transaparency and accountability in manging the complex. Sign up your complex today and get the benefits!


This article aims at collating and providing information for benefit of ApnaComplex customers and blog readers. While ApnaComplex has taken every care to ensure the information is accurate, we suggest to please use it only as a guidance for further discussion and action with help of relevant professionals.

All You Need To Know About Tot Lots (Kids Play Areas) Maintenance In A Housing Society

Tot lots are common areas in every housing society, a place where children get together regularly to play and spend their time in the evening. With its swings, see saws and slides, a tot lot is a vibrant place that’s almost always packed with people – and for this exact reason, every tot lot should be well maintained.
Children are prone to all forms of infections and most children contract infections from play areas as these are public spaces that aren’t very sanitary. When it comes to tot lots, there are certain steps that every housing society should take for their proper maintenance.

Tot Lots Need Regular Maintenance

Tot Lots Need Regular Maintenance

 

Maintenance Tips For Tot Lots

The maintenance team in any housing society will be in-charge of keeping the tot lot in perfect condition. They can follow the below steps when it comes to tot lots:

  • The equipments in tot lots should be regularly checked to ensure that they are properly installed. Swings and other play items that are not properly installed can cause harm, so these should be checked in a regular manner.
  • Missing hooks and worn out bolts should be immediately fixed and any hooks or pins that jut out from tot lot equipments should also be set right. If a particular structure is not safe to use or is under construction, notices and labels should be put up and children shouldn’t be allowed near these structures. 
  • Tot lots that have plastic structures are much safer than the ones that have metal structures. Metal structures are prone to rust, so all metal structures must be regularly oiled and maintained well by the maintenance staff in order to avoid this.
  • Pest control measures need to be taken in common areas like tot lots, and stagnant water bodies and plants that attract mosquitoes and insects should be removed. Using insecticides in tot lots is not a good idea, as some chemicals are very harmful and can affect kids.
  • The many play structures in a tot lot and other equipments like benches and chairs should be power washed regularly. A good pressure wash will ensure that the dirt in such structures is properly eliminated. Once these structures are clean, disinfectants can be used to seal them against infections and microbes. This should be done regularly (at least once a week).
  • The sand present in tot lots and in sandboxes should be raked regularly. Foreign objects like glass items and pieces, broken toys, rocks, debris and feces should be filtered out. Due to their open nature, tot lots are prone to bird and animal feces, so the sand in these lots and any debris in the play structures need to be regularly cleaned.
  • A portion of the maintenance charges should be spent on regularly maintaining such tot lots.

To practice safety in such tot lots, residents can ensure that their kids wear appropriate clothing and shoes to avoid stepping on glass pieces or debris. A security guard can also be posted near such tot lots to attend to any emergencies and to prevent instances of vandalism.


ApnaComplex is a web based apartment management software. It is designed to make the life of residents and owners a lot better by brining in more transaparency and accountability in manging the complex. Sign up your complex today and get the benefits!


This article aims at collating and providing information for benefit of ApnaComplex customers and blog readers. While ApnaComplex has taken every care to ensure the information is accurate, we suggest to please use it only as a guidance for further discussion and action with help of relevant professionals.

Pets In A Housing Society – Are Your Furry Friends Welcome?

Having pets in a housing society can be quite hard – you’ll need to take some necessary measures to ensure that your neighbors don’t have a problem with your pet. When it comes to community living, you should view things from a fresh perspective to see whether you pet will be accepted by the other members of the housing society. 

So What Are The Factors Involved?

Here are some factors that you should take into consideration when you plan on raising a pet:

  • Check For Pet Deposit/Pet RentThis is not a very common feature in the Indian scenario, but it’s always better to check whether your housing society charges a specific amount of money for raising a pet. When it comes to a pet deposit, a portion of it may be non-refundable, so get all the necessary details beforehand.
  • Get The Managing Committee’s Approval – If you’re planning on having a pet, it’s better to notify the managing committee in your housing society and get their approval first. There may be a couple of regulations in your agreement or paperwork regarding pets, and you can learn about these through their help. Sometimes, the apartment association may provide an approval form in writing.
  • Choose Your Pets Well when living in an Apartment Complex

    Choose Your Pets Well when living in an Apartment Complex

  • Pick The Right Pet For Your Flat – Go for a sensible option when you choose a pet and double check with your neighbors before you get one. Some breeds of dogs are loud and restless, and these aren’t ideal pets that you can raise in a housing society. Some breeds of dogs are very aggressive as well and these should be avoided. Fishes, frogs, turtles, cats and birds are options that you can consider. Some birds can cook up a ruckus, so choose your birds carefully. Among dogs, there are certain breeds that you can consider, like poodles, basset hounds and spaniels. Lovebirds, macaws and cockatiels are species of birds that are ideal for apartments.
  • Restrict Your Pet’s Movements – Always keep your pets within your premises and keep them away from the common areas unless they’re on a leash. This is very important, because in this way you can ensure that safety of both your pet and your neighbors. Letting your pets run scot free around common areas is not a sensible thing to do, as children who’re playing in the neighborhood may get scared or injured.
  • Groom Your Pet Well– It’s important for you to groom your pet well and quell its aggression, for your pet to be accepted within a housing society. If you’re opting for a dog, ensure that it doesn’t pounce on strangers or chase them. Give your dog a bath every once in a while and let it get some proper exercise. Neutered dogs are healthier and more docile, so get your dog neutered as soon as possible.
  • Vaccinate Your Pet– Your dog should be vaccinated regularly against rabies, and this should be done at least once in a year. A healthy pet will be accepted in a housing society without too much trouble, so feed your pet some quality food and keep it healthy!

These simple steps can help you avoid many pitfalls that pet owners in a housing society may otherwise face.


ApnaComplex is a web based apartment management software. It is designed to make the life of residents and owners a lot better by brining in more transaparency and accountability in manging the complex. Sign up your complex today and get the benefits!


This article aims at collating and providing information for benefit of ApnaComplex customers and blog readers.


Karnataka Apartment Owners Act Part Two – Contents Of Declarations And Deeds Of Apartments

While registering your apartment under the Karnataka Apartment Owners Act, you will need to be aware of the contents of the deeds and declarations involved, as this is necessary.

Not many people these days take the effort to know what works in the legal section of obtaining an apartment while registering their building under the Karnataka Apartment Owners Act, and this is not a very good sign. Having good knowledge on the legal proceedings can help you immensely in communicating effectively to your lawyer.

Learning legal information is not rocket science, as you will find out through the course of this post, as very basic facts and figures are involved.

The content that an apartment’s deed and declaration will hold has been given below.

Karnataka Apartment Owners Act Details – Declaration Contents

  • The declaration will hold many particulars, and the most important of these is the land description. The nature of the land involved will be given in a detailed manner (that is, whether the land falls leasehold or freehold categories).
  • A detailed description of the building will follow, stating the number of basements and storeys in the particular building. The number of apartments involved will also be mentioned, and the basic materials used to build the structure will be specified.
  • Details will also extensively include the apartment number of each apartment that falls under the span of the building, the number of rooms present in each apartment and the dimensions of the same, and also the common areas that the apartment has access to. This is used for identification purposes.
  • The value of each apartment is also mentioned in the Declaration, and the overall value of the property and the percentage of interest (undivided) that each resident will bear for access to the common areas in the apartment complex will also be mentioned.
  • A set of bye laws will also be attached with the Declaration during registration. In simple terms, these bye laws are more targeted at apartment associations and they will involve procedures for appointing people into the upper tier of the apartment association.
  • The Declaration will also contain the name of the person that the entire registration process in carried out under. All personal details including the residential address, the contact details and occupation will be specified.

These are the basic details that will be included in a Declaration, under the Karnataka Apartment Owners Act.

Karnataka Apartment Owners Act Details – Deed Contents

  • The Deeds will contain more or less the same content as given in a declaration, including a description of the land that the apartment complex or building is set in.
  • The Deeds will also contain information that can be used to establish the identity of the particular apartment, including the apartment number as stated in the declaration.
  • The Deeds will contain the percentage of interest (undivided) pertaining to the common areas in the apartment.

These are the basic details involved in a Deed under the Karnataka Apartment Owners Act. Any real estate lawyer will be able to smoothly take you through the procedures involved without any issues.


This article aims at collating and providing information for benefit of ApnaComplex customers and blog readers. While ApnaComplex has taken every care to ensure the information is accurate, we suggest to please use it only as a guidance for further discussion and action with help of relevant professionals. If you need professional advise on this topic and any other property related matters, please send your request through our contact us form. You may post your questions/inputs in the Comments section below and we will try and get them answered through relevant subject matter experts.