We are elated!
“First of all, what I felt with Apnacomplex is the terrific support provided to us as starter. Thier prompt and consistent mails helped us a lot to implement the system without wasting time.
Regarding the functionality, I swear that ApnaComplex has incorporated all the requirements of the day to day management of apartment complexes. Some of the functions which attracted me more are the discussion forum, notice board, facility booking etc. which will be very helpful especially for owners staying outside the country and those who are not much organized with emails.
About accounts section the main attraction is that one need not to be an accountant to use ApnaComplex and handle accounts. It’s just simple as that!
I will surely introduce Apnacomplex to my friends and colleagues who are waiting for their apartment complexes to be handed over in the near future.”
Thank you Mr. Hafiz for your words! This motivates us to do better!
ApnaComplex is India’s most comprehensive web based housing society accounting, management and communication software. It is designed to make the life of residents and owners a lot better by bringing in more transparency and accountability in managing a housing society. Check out the features of ApnaComplex and sign up your society today to get the benefits! We offer a free 30-day trail as well so that you can try before you buy!
Writing to us on the occasion of going live, Mr. Amish Shah, Treasurer of SJR Spencer has following to say –
“SJR Spencer has chosen ApnaComplex portal for the better management of entire community of residents. ApnaComplex was chosen after good amount of due diligence with different software vendors. The prime reasons for selecting Apnacomplex are:
We are really looking forward to very healthy relationship with Apnacomplex in future and would certainly like to see that community of residents benefits a lot from this association.”
Thank you Mr. Amish for your words and look forward to serve SJR Spencer-ites.
“As an apartment community, we needed various tools for effective functioning. This included communication tools, accounting tools, issue filing systems and a whole lot of other systems. Initially our apartment complex was setup on another apartment management software, but we had serious issues in maintaining accounting information.
Over time, this became really cumbersome as multiple accounts were being maintained in excel and other systems. We wanted one system which could handle all the accounting and also circulate information to all members. ApnaComplex had a unique feature in that we found it to be the only apartment management system which supported double entry accounting.
While we are still setting up our accounts, we envisage it now becoming like bank accounts with detailed statements, receipts, transaction history and all sensitive information under one roof. All this seems to come at a very reasonable price making it a really worthy investment. We hope using this tool, the whole management experience would become very professional rivaling corporate setups.”
Thank you Mr. Rajiv and TTAOA for your nice words. We look forward to serve Temple Tree Apartments.
Writing to us on this occasion, Mr. Kannan, President of Sobha Althea and Azalea Apartment Owners Association has the following to say –
“We evaluated several options for managing our Association – Sobha Althea and Azalea Apartment Owners Association and zeroed in on Apna Complex.
Some of the key factors that went in favour of Apna Complex were the ease of operating the portal, the quality of thought that has gone into designing the portal, the clarity & level of commitment of the ApnaComplex team in ensuring continuous updation and modernisation of the portal taking into account individual customisation requirements.
The portal is quite comprehensive for managing the day to day running of an Apartment Complex at a reasonable cost. The on-boarding is fast and our experience in setting up the database for our complex was very smooth and easy. We wish Apna Complex all the luck in expanding their base.”
Thank you Mr. Kannan Viswanathan and Mr. N.K. Balasubramanian of SAAAOA for the nice words and we look forward to serve Althea and Azalea complex!
“We started using ApnaComplex portal since mid Feb. 2011 after preliminary trials, especially with the Accounting System packaged with it. This is what makes this portal unique and suitable for our township for senior citizens. It is managed by the owners – all senior citizens. Apart from common services typical of other societies, we offer centralized cooking / catering of food and housekeeping besides car / driver
To keep track of expenses and income, we wanted an online Accounting System that could be accessed and monitored remotely by the Treasurer and any Office Bearer of the Managing Committee. ApnaComplex makes it possible. At any time it is possible to ensure that all transactions are up-to-date. We can generate reports that can help control expenses. Any member can get information on bills raised and payments made. The system is user friendly and does not call for the services of an accountant.
The portal is also rich in other features that can be used by all members. In short, ApnaComplex is very well suited for most housing societies. The license fee is reasonable in the context of the benefits that can be realized by its use. I wish ApnaComplex success in their endeavour to promote their application.”
Thank you Mr. Padmanabhan. We are glad we are of help to make life of senior citizens in your society a little less hassle free.
“Its’ been almost 6 months since we have started using ApnaComplex website for managing our apartment complex. It has brought us great amount of transparency, centralized, efficient way of managing the activities for the complex. ApnaCompelx provides easy to use interface to manage finances, keep track of assets/maintain them, manage committees, meetings, notices and share information in a timely way. I see ApnaComplex support team striving to add features weekly, provide great support with prompt actions on raised questions and most importantly send useful updates weekly to the users for managing activities in an efficient way. For the price, ApnaComplex provides value that is unbeatable!!“
Thank you Mr. Tagore! You made our festival day extra special!
Using penalties as a source of revenue can aid an association in two ways.
Wondering how to easily keep track of the penalties and payments against them?
More often that not, the reason for not imposing penalties in a housing society is the administration hassle associated with imposing them and ensuring a collection of the same. Its a nightmare to keep track of these without help of proper tools.
ApnaComplex’s powerful accounting features come in handy here. Treasurers can easily post the penalty charges to a member’s account and the member clearly would be aware of the penalty charge s/he has to pay. Treasurers can easily track the payment against the penalty. Most importantly, this brings about a transparent way of dealing with situations leading to penalty. What’s more – ApnaComplex being a complete accounting solution – the penalties collected can be categorized under any number of different heads of your choice – such late payment penalties, or common area penalties etc. and all of them would get reflected in your balance sheet and income/expense statement that every member can clearly understand. Absolutely, more transparency.
Yet another instance where using ApnaComplex not only saves effort, but also improves orderliness and even generates revenue for your society. Sign up your society today and get the benefits.
Every housing society has its own set of bye laws, and these bye laws will provide information about the many penalties that can be levied on defaulters. The members of the managing committee can charge some penalties for the following acts:
But remember, before imposing any penalties, all the associated rules and the penalty amounts must be proposed, discussed, and voted in an AGM. Association cannot impose penalties with out first getting them approved in an AGM and recording those minutes.
When we talk about Accounting for Apartment Associations or Housing Societies, its not just about ability to create maintenance charges, automate few manual steps such as penalty generation and defaulters notifications, issue receipts or even about entering bills and expenses – there’s more to become a “complete” end-to-end solution for Accounting.
If you are a treasurer, ask these questions yourself when considering an accounting software for your society:
– Should I still download data in excel or some other form to share it with my auditor when I use this software to track my maintenance charges and expenses?
– Should I/auditor upload/re-enter data into another accounting software (such as Tally) to be able to generate Balance Sheets and Profit/Loss Statements?
If the answer to either of the above questions is “Yes”, you deserve better software as you are just duplicating efforts (and money) and not using better options that are available at lesser cost.
If the answer is “No”, ask few more questions – this time from an auditor perspective
– Can the auditor define as many ledger accounts as deemed necessary under Assets, Liabilities, Revenues and Expenses (also referred as ability to define Chart of Accounts)?
– Can the auditor change the transactions already posted? For example, can a Purchase that was captured under Expenses be moved to Assets with out re-entering all data?
– Can the Auditor View Trial Balance of all ledgers and individual Statements of all Ledger Accounts?
– Can the Auditor print the entire set of ledgers along with detailed transaction statements?
– Can the Auditor Generate unadjusted Balance Sheets, do Adjustments and then generate a final balance sheet and print it?
There can be many more such questions to be asked – but you get the idea. If the answers to any of these questions is “No”, drop that software as these are critical aspects to be able to provide a “complete” accounting.
Needless to say, with ApnaComplex you can do all the above and much more. You can create an account for your auditor, give access to the auditor only to the necessary financial data (speaks volumes about our Role Based Access Capability and the seriousness we take data protection aspects, doesn’t it?) and entire accounting can be done including generation and printing of all financial statements right from ApnaComplex. Auditor can create ledger accounts or accounting heads, re-group transactions, do adjustments, update opening balances, view trial balances, print individual ledger account statements and lastly generate Balance Sheet and Income/Expenditure Statements.
Oh, by the way, we also support exporting of data just in case you still want to use other accounting software for your needs. More options in your hands.
Now, get rid of the need to exporting and importing all the data, and most importantly – switch to ApnaComplex, Save Money and have Peace of Mind.