Apartment Management Software and The Death Of The Physical Notice Board

Apartment complexes can now throw all physical notice boards out of the window, thanks to the advent of apartment management software like ApnaComplex!

The Old School Model

Apartment notice boards have been used in all apartment complexes in order to keep all residents aware of the latest developments and events. But with the sudden explosion in the size of many apartment complexes and escalating structures, notice boards can hardly serve their original purpose now.

Moreover, people these days are held up with countless responsibilities, so much so that even performing a small task like visiting the notice board can eat up a significant portion of their time. In the age of instant communication, relying on age old techniques such as this will solve no definite purpose. Apartment management software comes with a solution for this.

Remove the clutter with ApnaComplex

Remove the clutter with ApnaComplex

Virtual Notice Boards

With the arrival of apartment management software, the entire concept of keeping people updated has taken a huge turn. Virtual notice boards are now available through such software, and these will help you keep track of all occurrences and events within the apartment complex.

  • Virtual notice boards display all notices in a single screen, in very small snippets that can be enlarged by choice
  • Notices in virtual notice boards can be split into multiple categories to ensure there is no clutter.
  • Administrators can post notices that contain information or guidelines for residents to follow.
  • There are notices that are put up by residents who are looking to buy/sell items and indulge in other commercial activity.
  • Notices come inbuilt with an expiry date that is set as default, and they will expire soon as this time is reached. This way, the notice board will not get cluttered with old notices.
  • The notice board can also be integrated with electronic mails, and notices that come up in the board will be detected and sent as a notification to your mail inbox.
  • Critical / Emergency Notices can be sent as SMS as well as posted on the notice board. The applications in apartment management software are all thus interconnected.
  • Notices pertaining to accounts, expense reports and pending dues can be immediately posted up on the notice board with the click of a button. The process is very easy when compared to other traditional methods.
  • You will also be able to easily respond to notices, and the author of the notice will be duly informed about the same.

These are a few advantages of using virtual notices through apartment management software. These are gaining popularity over conventional notices mainly due to their usability and the convenience they offer.


ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.

How Does Apartment Management Software Work?

Apartment management software can help in organizing the tasks and duties of all members in the Managing Committee, and it can also help the residents involve themselves actively in the process. All apartment complexes are now shifting to virtual means, with networks of communication being built between the residents through apartment management software.

What is Apartment Management Software?

Apartment management software is nothing but basic communication oriented software with built in tools for managing assets, parking lots, calculating interests and maintenance amounts, maintaining expenses etc. A central database is also maintained through such software and entries for every single resident will be present. These will be regularly updated in order to make the entire process smoother. Residents will also have many features like forums where they can interact freely, inform each other about events in the apartment complex and schedule meetings with ease. All this and more will be readily possible with the help of apartment management software.

The Need

Residents in an apartment need to be constantly informed, regardless of where they are or what they’re doing. Take for instance, a simple issue like cleaning the water tanks.

This is a regular process that falls under maintenance and every apartment complex has to implement this in a monthly basis in order to keep up the standard of drinking water. However, residents need to be informed about this beforehand, so that they can save up a particular amount of water before the cleaning process, following which, the supply of water will be cut off.

This cannot be done manually or through notice boards, as walking from one door to another is not a practical measure and people may miss out on the notice pasted in the board.

A small issue like informing the residents about a cleaning procedure may snowball into a problem this way, without the right tools for communication. This is where apartment management software steps in. With such software, residents can be informed about the procedure through group messages or through updates that are posted in the main forum and SMSs be sent periodically. This is one major advantage of using apartment management software.

Installing the Software

Modern apartment management software such as ApnaComplex are offered over the internet in Software-as-Service model. This means there is nothing to install or buy any expensive hardware or software licenses. The software is offered on monthly subscription basis. The software typically have a free packages towards the start (ApnaComplex offers a 30-day no-obligation trial for any complex). When an apartment complex that is interested in integrating and organizing its information online starts off with using apartment management software, a free package can be used. This will be put up for evaluation, and the members of the Managing Committee can see the results for themselves and then decide on whether the software is useful.
Once the software gets official approval from the Managing Committee, it can be used extensively, after the apartment complex subscribes to it.

All residents can then be invited to join the network in a moderated way. Members of the Managing Committee will have a separate version of the software and regular residents and tenants will be given a separate version that does not involve management issues. This way, the entire process can be simplified using such apartment management software.


ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.

Five Things You Can Easily Get Done With An Apartment Management Portal

An apartment management portal (such as ApnaComplex) is the latest buzz, as these portals have made the activities and responsibilities of all members in every apartment association very easy. These portals will allow you to perform all tasks including collecting and regulating dues and income, and will also give all residents the authority of knowing how their maintenance fee is being spent.

The entire process of managing a huge apartment complex becomes way more transparent through the use of an apartment management portal, and this is one of the main reasons why major complexes opt for it.

Members of the Managing Committee in an apartment will have extended versions of this apartment management portal, as they will have access to a few functions that normal users can’t do. Some of the things you can get done easily are:

Managing Users

  • Users can be easily managed through this software, and new accounts can be created, old ones deleted and inactive ones can be deactivated through just the click of a button.
  • The software will also allow you to upload resident details directly from a spreadsheet into the database, and accounts for new residents can be easily created this way.
  • Multiple Roles: You can also provide a few residents special access to some tools and applications that are locked for use by the Managing Committee. Such special permits can be easily provided to specific residents.
  • Staff Management: Clear cut roles can be created for the staff, thus assigning each person unique responsibilities.

Countering Complaints

  • Complaints can now be easily posted in a forum and instantly addressed, through the help of an apartment management portal.
  • Complaints can be customized for viewing only by members of the Managing Committee, or they can also be freely viewed by everyone.
  • Updates through mail and messages will be available, and complaints will also escalate if unaddressed.

Facility Booking for Events

  • You can easily book public spaces that are common among residents, such as the swimming pool, for your private party or other events.
  • All residents will be provided calendars through which they will be able to specify the dates when they’ll be hosting or organizing random events, so that the schedule of others is not affected in any case.
  • Certain facilities can also be booked through hard booking (through cash).
  • Administrators can set up rates for using facilities beyond a point, and regulate the same using this software.
  • Administrators can view overall utilization and history of past bookings towards the end of the month or year.

Automated Email and SMS Notifications

  • All members – including owners and tenants can be reached by email and SMS
  • Coupled with User Management which provides an upto date directory of all owners and tenants, association can be in constant touch with all members
  • Set up automatic email/sms notifications upon updates to complaints, noticeboards, when new charges are posted, payments are realized etc.
  • Communicate to a specific filtered set of users such as non-residing owners of a specific block, tenants across the complex etc.

Maintaining Charges & Payments

  • This feature enables all members to clearly know thier maintenance dues
  • No longer do you have worry what the total due is even when you are not staying in the apartment complex and outside country.
  • Not only you can know your dues, you can record the payments made by you to the association and inform the association that you have paid – no more hassle of missing communication
  • In addition, you can maintain all the receipts of your payments online and access them from any where. No more need to maintain folders to file your receipts or depute someone in collect receipts in person.

These are just a few of the many processes that you can carry out with an apartment management portal.


ApnaComplex is an apartment managment software offering all the above and many more features. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.

Apartment Management Software – An Introduction To Effortless Apartment Management!

Every apartment complex should have proper apartment management software in order to manage all issues smoothly. There are many processes involved in maintaining an apartment complex well, and apartment associations usually have a hard time juggling these responsibilities with panache. Using apartment management software can, in this way, help them in the long margin.

Responsibilities and Duties

Apartment associations will normally have a lot on their plate, as their primary duties will be to:

  • Calculate a perfect (and equal) maintenance charge for all residents
  • Collect the specific amount regularly and without fail
  • Regulate the income and improve existing infrastructure with the same
  • Repair damages made to the infrastructure, if any
  • Create an open forum where people can register their complaints and ask queries
  • Communicate constantly with all residents and keep them informed on running events
  • Conduct an open discussion where residents and members of the apartment association can interact and talk more freely
  • Ensure apartment security and resident satisfaction

All these responsibilities and commitments need to be fulfilled without compromising in any section. In a real world scenario, this will be quite hard to follow as notice boards and other modes of communication used will normally be cluttered and hardly used.

Where Traditional Modes Lose Out

  • Apartment complexes are growing in size, and connecting and reaching across to 1000 residents will be impossible (unless you’re planning to take a Rath Yatra)
  • Managing finances and maintaining accounts will be hard, due to the sheer number of residents and simultaneously, the paperwork involved
  • Maintenance funds for huge apartment complexes can run up to crores of rupees, and any slip-ups will prove disastrous for the apartment complex

Apartment Management Software- The Perks

In a scenario where people tend to focus more on their virtual lives rather than their physical ones and interaction among people is at an all time low, communicating with all residents and keeping them regularly informed about their dues and payments can be harder than usual.

This is exactly where an apartment management software scores.

By using apartment management software, you can easily organize all events in an apartment, schedule meetings and even bring together people, encouraging their participation in apartment activities!

Imagine an apartment portal that keeps all residents constantly informed about the changes being made in infrastructure and the expenses involved in the same. Wouldn’t the system be heartwarmingly transparent?

 

All it takes is a click!

All it takes is a click!

Members of the association will no longer harbor any doubts about the use that their maintenance money is being put to, with the help of apartment management software such as ApnaComplex. This increases their participation in community activities and brings back their trust in the Managing Committee.

Such software also helps in maintaining open communication among residents. If a particular resident is planning on having a party by the common swimming pool, the resident can post the information on this online forum and keep all other residents informed first, before going ahead with the plan. Such open communication will keep people informed throughout, and will contribute a lot in maintaining peaceful coexistence.


Read our other articles in this series:
And they lived happily ever after…!
Live a perfect life with ApnaComplex


ApnaComplex is an apartment managment software. We are offering a 30-day no obligation free trial for every complex. Go ahead and register your complex and see how you can manage your complex more easily, efficiently, and effectively.

ApnaComplex at NASSCOM Product Conclave 2010

ApnaComplex was at the recent NASSCOM Product Conclave. We were one of the ten product start ups that were selected from around 50 nominations to be presented to media in an exclusive event of NASSCOM Product Launchpad on 9th November 2010.

ApnaComplex at NASSCOM Product Conclave 2010

ApnaComplex at NASSCOM Product Conclave 2010

ApnaComplex in News

ApnaComplex in News

We really had good time presenting and interacting with all learned people post the session and learned quite a bit. We were covered by few news papers post this event (see right side for a snippet from Deccan Chronicle dated 10th November 2010).

Below are links to few more blogs/papers that we got a mention. We thank every one who covered us. These definitely help us to put our best foot forward.

WAT Blog: http://www.watblog.com/2010/11/10/nasscom-product-conclaves-launchpad/

Mint: http://www.livemint.com/2010/11/09212408/8216Product-ecosystem-needs.html?atype=tp

Deccan Herald: http://www.deccanherald.com/content/111378/nasscom-product-conclave-city.html

Deccan Chronicle Article (extracted from the e-paper): http://blog.apnacomplex.com/media/2010/11/ApnaComplex-NASSCOM-Product-Launchpad-Coverage.pdf

We thank NASSCOM for providing this platform for us. We also thank all the jury members for having selected us to be in top ten from a list of 50 products.


Diwali Special – A New looking ApnaComplex

Team at ApnaComplex welcomes Diwali with a new vibrant look for the website. While the earlier design was functional and did its job  – we were finding it inadequate accommodate all the new stuff we keep doing and hence the need for a new design.

Farewell to the Old Design

Farewell to the Old Design

And what a better time than Diwali to launch the new look. 

ApnaComplex - Home Page with New Design

Welcome to the New Design

Along with the new design and new graphics, we spent time in thinking and re-writing most of content of our static pages. We attempted to elaborate the ever-increasing feature set of the product to give more information to our web site visitors.

We hope you like the new design as much as we do. Check it out.

Have a Happy and Safe Diwali!


Product Updates: Asset Register and other enhancements

Asset Register and Tracker

Do you know how many pumps are there in your complex and when was each of them last serviced? Are you really sure? How about number of fire extinguishers? We know how difficult it is keep track of such assets. ApnaComplex launches Asset Register and Tracker – where facility managers can maintain list of all assets under various asset groups. What’s more – you can maintain service history of every asset and get a email reminder on next service due date – saves tremendous amount of time for committee members and facility managers. We were really pleased when one of our customers started using this register the moment this was released and even before we sent out the notification of release. Truly made our day!

Improve security of your complex

Having challenges to keep track of vehicles in your complex? You can now maintain vehicle details associated with your flats online along with a parking lot number. Just log on and update your vehicle details. Give access only to the Vehicle directory to security officers at entrance/exit points to ensure movement only of authorized vehicles.

Enhanced Facility Booking

The recently launched Facility Booking has been enhanced based on your feedback. Facility Booking now supports recurring bookings up to one year in advance. Now, you can book that Tennis Court every Monday and Wednesday till you become as good as Federer. As a bonus – administrators have a separate view for approving all the bookings waiting to be approved.

Message Center Upgraded

Message Center can now display history of the messages that have been sent by you based on feedback from our customers. In addition, there are UI enhancements to make your experience better. Log on to Message Center now to see the changes.

Capture more data for all Vendors

Vendor Management module now allows to capture more data related to a vendor. You can now have a contact person’s details of a vendor and multiple phone numbers.

Personalization

We took tiny steps towards providing a personalized experience to you when you are on our site. You can now update your profile to set the number of records you want to see by default in listings like member directory, complaints etc. We will be adding more such options in coming releases.

Enhanced Navigation

We constantly listen to your feedback! Based on the feedback received, we now have more choices at the bottom of pages to easily go back to the main pages. Log on to experience the changes.

Phew! Thats a long list for lean startup. We do hope all these features and enhancements make the management of your complex lot easier, efficient and effective.


Take control of your Apartment Association documents!

Starting today, ApnaComplex supports control access mechanism for the documents stored in the document repository.

When a Repository Admin or Community Admin uploads a document into the repository, the admins have an option to set the access level such that the document is available only for Administrators and not to the entire community. This can help in storing documents relevant to the committee members only – like vendor contracts, association letter heads, work-in-progress presentations.

In addition, the document repository supports categorization of documents with powerful searching and sorting – no need to remember which sub folder is a document present in. Just type few letters of one or more details related to the document – such as document name, category, description, date of upload or name of member who uploaded the document – you shall get the document instantly. Makes it very simple and easy with out clutter of sub-folders.

Stay tuned to our blog to know about more exciting features that we would be releasing shortly.

Want to use ApnaComplex for your association? please submit details of your complex here and we would reach out to you to set up your complex’s portal online.


Formalize action item tracking in your Apartment Complex

At ApnaComplex, today we have released a simple but very useful new feature to help secretaries of Apartment Associations in form of “Action Item Tracker”.

In short, “Action Item Tracker” just does what it means – track action items. With this feature, ApnaComplex enables managing committees of apartment associations to formally track and monitor progress on various activities that are happening in the complex.

One of the core issues that a resident welfare association faces is that things take forever to complete and the remedy is very simple – institutionalize a formal action item tracking mechanism. This makes the progress and bottlenecks to implement visible to every one and also makes all managing committee members more accountable. This exactly is what “Action Item Tracker” is expected to provide.

The tracker is available to all Managing Committee Members.  Action items can be created, updated, reassigned by any of the managing committee members and by  the community administrator.  Also, more often than not, all managing committee members will not be present for all the meetings. The tracker shall prove to be excellent way for committee members to keep every one else informed about the progress on an action item irrespective of  they attending a meeting or not.

Committee Member View of the Action Item Tracker

Committee Member View of the Action Item Tracker

Also, since the action items can be re-assigned to other members if needed – the new assignee can get all updates on a given action item will be at one place – instead of being present in multiple emails – making it seamless to move forward. Secretaries can now start every committee meeting by going through the list of “Open” or “In progress” action items making the meetings very focused and effective.

Most importantly, it makes sharing information on Managing Committee achievements a breeze. All it requries is to filter all closed action items and send a report to entire community.

Happy action item tracking and we sure hope to have made life little better for you!

Want to use ApnaComplex for your association? please submit details of your complex here and we would reach out to you to set up your complex’s portal online.