Managing and maintaining assets in their optimal condition is one of the most important tasks for Management Committees (MCs), Resident Welfare Associations (RWAs), and community managers. Assets like water pumps or gym equipment require regular upkeep for safety, functional, and aesthetic reasons. Hence, society asset management is often seen as one of the key metrics when it comes to evaluating the community manager’s performance. 

Manual methods rarely suffice for large communities. Relying on solutions like a basic Excel sheet often leads to gaps and delays that can cause equipment damage and endanger people. ApnaComplex offers a society asset management solution that is specifically designed to facilitate preventive maintenance. 

Why do you need preventive maintenance?

Preventive maintenance can be critical for both cost and resource optimisation. Its benefits include: 

• Reducing overall operating costs
• Optimal performance of equipment 
• Reducing asset downtime
• Ensuring safety
• Minimising disruptions in daily tasks
• Avoiding heavy repair bills

You can read more about the importance of regular maintenance here. 

Preventive maintenance – Step by step 

Here’s a short guide on how to carry out preventive maintenance:

Assign a manager to oversee the maintenance

Assigning a reliable person as a maintenance manager helps streamline the process of tracking performance and upkeep. Failure to assign a dedicated person often leads to gaps since no one tracks asset performance. It also helps in fixing accountability.

Schedule maintenance cycle 

The secret behind a well-maintained property is careful planning. Equipment like lifts have an annual maintenance cycle that must be followed diligently. Creating a schedule ensures that maintenance is always carried out on time.

Map your asset lifecycle

An asset lifecycle refers to the stages in managing assets. It starts from the planning stages and continues throughout the time it is in use to its eventual disposal. Mapping this lifecycle is important to analyse asset depreciation and plan their maintenance. It is also critical in planning the budgetary outlays. 

Centralise data 

All the asset data, including their attributes and service history, must be recorded in a central platform. Apart from easing access, it also removes data silos. In older societies, information is often recorded manually in different locations with multiple people handling the data. 

This fragmentation can lead to incomplete and inconsistent data input which can lead to compliance issues. More worryingly, it creates a silos mentality that impacts collaboration. Cetralisation of data resolves these issues while ensuring easy access. A digital framework is ideal here as it also allows onsite personnel to record data and can be easily retrieved at a later date. 

Deploy ApnaComplex automated solutions

ApnaComplex offers a comprehensive society asset management solution that simplifies and automates these processes. As a centralised platform, it offers a single view of all assets, their attributes, and service history. Here are some of the features that you get with ApnaComplex:

• Create different asset groups like lifts and fire equipment, along with details.  
• Record service history including AMC details
• Set up a maintenance schedule with reminder notifications before each service 
• QR-based access where you can scan the code for an instant view of asset overview and service history. Read more about QR Code-Based Asset Management.

If you want to learn more about society asset management, get in touch with us at support@apnacomplex or call 80886 11229. Our team will help you understand the various features you can use for improving asset performance while reducing downtime.