Category Housing Society Software

ApnaComplex
November 19, 2013

ApnaComplex substantially improved realization of timely maintenance payment and past dues

Mr. Pankaj, committee member of Fern Saroj Apartments in Bangalore wrote to us today on how ApnaComplex.com streamlined the finances in the society :)

At Fern Saroj, we adopted ApnaComplex in August 2013.I am happy to say that within 2 months period we migrated our current fiscal accounts to the portal.

It has drastically improved our communication with residents on money matters and has also substantially improved realization of timely maintenance payment and recovery of past dues.

This was possible due to very easy access to accounting records. Paper work is now literally zero.

Must also add, that the support from ApnaComplex has been excellent with first human response always coming in within 15 minutes. Way to go !

We are super charged up after receiving this note! Thank you so much!

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

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ApnaComplex
November 18, 2013

ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community

Ms. Camaron Vallepalli, committee member of Adarsh Vista Villa Owners Association, a 200 unit villa community in Bangalore wrote to us today how ApnaComplex.com helps their community 🙂

We have been using ApnaComplex for about 7 months now and we are very happy with service and the product. We did extensive research before deciding to use ApnaComplex and we have never regretted our decision. We are a smaller community that is entirely run by volunteers. Using ApnaComplex has helped us streamline our communications, consolidate our materials and improve our management of the community. There are two features in particular that have been very beneficial to us: community SMS and the payment portal.

We use community SMSs to give warnings about disruptions in services as well as to inform people about upcoming meetings and events. This has been a huge help as people now feel they get timely updates on important information.

The use of the payment portal has allowed us to greatly reduce the number of hours we used to spend going door to door to collect payments from individual owners. It has also facilitated timely payments from owners who do not live in the city or even in the country.

Finally, we would like to mention that the support we have received from ApnaComplex has been tremendous. Every time we have a question or a suggestion it is taken up in a very effective manner.

We are very pleased with ApnaComplex and look forward to utilizing even more features to further improve our community!

We are super delighted to receive this note! Thank you so much!

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

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ApnaComplex
October 3, 2013

Announcing Community Wiki – Central Place for Content of your Society

We are happy to inform you the release of Wiki – a brand new feature that shall help you streamline publishing of various policies, procedures, guidelines, newsletters, FAQs etc. in your society.

Wiki is essentially a central place to put all your society related “content”.

You might ask “Does ApnaComplex not have a repository where we store all documents, already?” – Yes, Repository is for documents (like AMC Contracts, Quotations etc.), Gallery for pictures, and Wiki is for “Content”. The content we refer here is new information created – like a Monthly News Letter, a Policy on Pets, Swimming Pool usage guidelines, Diwali Celebration Tips, a simple Getting Started for your new tenants – the list is endless.

With Wiki, you can now create new “Articles” that can be revised any number of times by various people (with relevant permissions) and the final version can be published to the members. You can see all the past versions of the article and even compare two revisions to know the changes. Just like with every thing else, you can control the accessibility of the articles to only owners, only committee members and so on.

Members can see all published articles directly in the portal – just like browsing any website. There is no need to download any document to read it. This content stays there permanently – unlike a notice that gets expired after few days.

With help of Wiki – we now take the collaboration with in the community to next level as multiple people can keep updating a draft before it gets published. Makes lot easier to review.

There are two new roles – Wiki Author and Wiki Publisher added as well – Authors can contribute to content where as Publisher shall can not only contribute content, but also finalize it and publish to the entire community.

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ApnaComplex
January 24, 2013

Launching Complaint Box Analytics in ApnaComplex

These are exciting times at ApnaComplex!
In close heels of the Rules Engine for Dynamic Housing Socities unique feature, ApnaComplex now offers yet another cool feature.

As a first step to provide visual insights into the society happenings, we now support a graphical view of the Complaint Box data.
Complaint Box is the most widely used feature by all our users and now committee members can see the associated data visually in histograms, line charts and pie-charts. Complaints can be sliced and diced on various parameters – category wise, block wise, status wise, turn around time wise and so on to give you an excellent understanding of the areas that need focus and staff that might be over/under utilized.
Trends across Complaint Categories in the Housing Society
Breakup of Complaints filed with a Building of the Apartment Complex Sample Report of a Complaints raised in a particular category across various Buildings of the Apartment Complex

What makes these charts exciting is the dynamic nature of the charts – you can turn on/off some data elements easily and the charts instantly refresh. For example – if you do not want complaints from one block to be shown – just deselect the block name and the graphs are redrawn instantly.

Head to the reports list under reports to access the new graphical reports.

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

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ApnaComplex
January 17, 2013

Announcing Rules Engine in ApnaComplex for Dynamic Housing Societies

Continuing with the tradition of innovation, ApnaComplex now offers, a first of its kind in any Housing Society Software, a rules engine for housing societies to implement automated billing to members based on any number of conditions.

So, what is this rules engine?

Rules Engine offers ApnaComplex administrators a mechanism to get list of units (flats / villas) based on criteria conigured by the administrator. Let us say, you want to know list of rented flats where vehicle count is more than 3 and resident count is more than 6. In life with out ApnaComplex you would have to get the data from multiple sources and then try and count manually or write couple of excel macros. Its super easy to get this with the rule engine. Create three rules, combine them to create a rule set, execute the rule set to get the list of flats.

Committee Member of a society that adopted ApnaComplex 🙂

That sounds fun. But what is the real utility of this in a Society Accounting Software?

Imagine if you were to do billing to members based on a conditions like number of parking lots owned, number of residents in the house, who occupied the flat etc. This data is dynamic and can potentially change every month when you are ready to invoice. It takes enormous amount of time to accurately raise an invoice. With help of rules engine, you can create the conditions that impact your billing as rules, group them as rule sets and save them. When you are ready to invoice, just execute the rule set to get list of flats and then use that to raise the invoices on selected units.

Can I use the rules engine with recurring invoices feature of ApnaComplex?

Absolutely yes, you can now configure recurring invoices to execute one or more rule sets and then add charges for ONLY those units that meet the conditions mentioned in the rules. Now, that is mighty powerful – the system automatically executes rules that are defined by the admin on a periodic basis and then generate invoices to only those flats that meet the conditions. Zero manual intervention.

What if billing criteria in my housing society changes?

You can change the conditions and the threshold values for the conditions any time you want.

I can’t wait to use it. Where do I find it?

If you already using ApnaComplex, go to Income->Member Income. Click Setup Rules to get started.
If you want to get started with ApnaComplex, register your society and get started!

Is there anything else I can do with the rules engine other than billing?

Stay tuned for more ways of using this unique feature in ApnaComplex 🙂

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

1 Comment on Announcing Rules Engine in ApnaComplex for Dynamic Housing Societies InApartment Accounting Software Apartment Management Software Housing Society Software Product News Society Accounting Software Society Billing Software
ApnaComplex
December 20, 2012

Announcing Asset Maintenance Calendar in ApnaComplex

Announcing a new tool under the Smart Facility Management Tool-set available in ApnaComplex – Asset Maintenance Calendar.

In ApnaComplex you could always attach a maintenance schedule to assets and asset groups. In addition to the recent feature of Automate Facility Maintenance Procedures in ApnaComplex, ApnaComplex now supports a ca lander view of the entire asset maintenance schedule.

The calendar can be viewed at individual asset level, asset group level or for all assets with color-coded entries for activities that are overdue. Go to Directory->Assets to see the new calendar for all assets and asset groups! Click on the ‘View Maintenance Schedule’ in the asset list and asset group list for specific activities.

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

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ApnaComplex
December 17, 2012

ApnaComplex Management Tools Enhancement: Track Ownership History of every Flat/Villa

We have released a new tool as a part of Society Management Tool-set – ‘Ownership History’.

Resale of flats is a very common transaction in most housing societies and there is a need to track such re-sale or ownership change as it impacts the association member list. Quite a few societies charge the new owners a ‘Transfer Fees’.

ApnaComplex, the leading Apartment Management Software now has a new module just to track ownership changes. All along, ApnaComplex was able to track changes to resident data through the ‘Member Directory’ module. The new module exclusively focuses on Ownership Changes and to maintain the history of ownership of a given flat / villa.

Administrator can now add/delete/update Ownership Records to each flat. When adding a new Ownership Record, admin will have to enter the various new information like owner name, purchase / registration date and other information necessary to create the record. Any past dated or future dated records can be added as well. The system automatically considers the record with latest purchase date as the current owner. All records with past dates will continue to be there in the system and can looked up at any time.

Like with all other bulk upload features in ApnaComplex, Administrators can import data into the portal using an excel sheet (template provided) here as well! Makes life easy, doesn’t it?

Members will not be able to see these records and exclusive access is provided only to Administrators.

With the already existing features of Tenant Lease Management and ability to associate multiple documents to every flat / unit, the ownership tracking nicely fits into the society data management tool-set.

Head to Reports->Registers->Ownership Details to get started!

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

2 Comments on ApnaComplex Management Tools Enhancement: Track Ownership History of every Flat/Villa InApartment Management Apartment Management Software ApnaComplex Review Housing Society Software Product News
ApnaComplex
December 14, 2012

ApnaComplex UI Enhancement : Facelift for Portal Configuration Settings

Happy to release an enhanced look and feel for the Portal Settings page!
In order to manage the ever increasing number of aspects you can configure in your Society’s portal, we now bring you an enhanced Settings page. This is one of oft used page by our administrators and ‘least’ designed till date. Not any more!

From a long, boring question paper sort of look – we moved to a modularized, sleek interface with inline help for all the options.

We have tried to make it look more professional and appealing.


After logging into ApnaComplex, go to Complex->Settings to experience this. Change is the only constant and we believe in changing for better. How do you find the new User Interface?

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s #1 mobile and web based Apartment Management Software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

Leave a comment InApartment Accounting Software ApnaComplex Review Housing Society Software Product News
ApnaComplex
December 6, 2012

Automate your Facility Maintenance Procedures using ApnaComplex

Check cleanliness of the corridors daily, Verify diesel levels once in three days, Send RO Water for testing once every week, Take count of fire equipment assets every month – these are few of hunderds of standard procedures that every society has to keep doing for ever!

In ApnaComplex, you now have an mechanism to automate all these through the Enhanced Action Item Tracker – one of the tools offered under our Smart Facility Management Toolset. The committee members can setup all can such procedures in the system with required frequency and all the estate manager has to do is to keep updating and closing these tasks. Email Reminders will be sent on all action items that are due every day so that no task is left unattended.

Following are enhancements that are released as a part of the face lift to the Action Item Tracker:

Create Recurring Action Items

Admins can now create repeating action items for a given date range. Action Items can created with daily, weekly or monthly frequencies.

Attach Recurring Action Items to Assets

The new recurring action items can be attached to Assets so that the maintenance schedules can be recorded easily. This shall replace the already existing ability of attaching maintenance schedules.

Bulk Update Action Items

Now, users can selected multiple action items and re-assign them to another staff/member, update a new expected closure date or even close/cancel action items. Mighty useful when a new committee joins or when an estate manager changes – simply select all and reassign!

Quick View Links

You can now easily see Action Items that are due today, that are due this week with the new filters offered – makes it easy to focus on whats needed.

Want to manage your apartment easily and financials transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.

ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

1 Comment on Automate your Facility Maintenance Procedures using ApnaComplex InApartment Management Apartment Management Software ApnaComplex Review Facility Management Housing Society Software Product News Smart Society
ApnaComplex
September 24, 2012

Accounting Enhancement: Service Tax for Non-Member Income

One more enhancement to our Housing Society Accounting Software! With recent Service Tax Regulations that came into effect from July 1st 2012 – most income earned by a Co-operative Housing Society has come under the ambit of Service Tax. Unlike the maintenance charges where Service Tax is applicable only if it exceeds Rupees Five Thousand per member per month – additional income that the society earns usually in form of renting out premises for commercial activities or promotions come under the ambit of Service Tax. (Please check with your auditor for exact interpretation of the regulations and if your society needs to collect Service Tax on all the income generated through sources other than members.)

While all along your favorite Housing Society Software – ApnaComplex – had the ability to record service tax collected with help of Journal entries, a much more easier and straight forward way is now supported in the Non-Member Income module. When adding new Non-Member Income entries, you can now explicitly specify service tax amount being collected from the third-party. This amount would automatically go into the Service Tax Payables core account. When the collected Service Tax is deposited to Government, you can record the same in the system under Expenditure->Vendor Payables->Pay Tax/TDS tab.

Admins can edit/revert/delete the Non-Member Income entries to change the service tax or other elements of the entry to rectify any mistakes.

The bulk upload feature for Non-Member Income also supports the service tax making it lot easier to import data into ApnaComplex.

In addition, admins can now update their PAN and Service Tax Registration numbers in Complex->Settings and these would automatically be reflected on all accounting vouchers.

Want to maintain financials easily and transparently in your Housing Society? – Get on to ApnaComplex – Today!

ApnaComplex is India’s best web based housing society accounting software.
ApnaComplex is designed to make the life of residents and owners lot better by bringing in more transparency and accountability in managing a housing society. Check out why we say ApnaComplex is Best Apartment Management Software and sign up your society today to get the benefits! We offer ApnaComplex – Free Edition with awesome capabilities which you can use free of cost forever.

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