Archives: November 23, 2023

White label API integration
Paromita Datta
November 23, 2023

ApnaComplex white label: Unveiling seamless API integration capabilities

Managing a community is a complex process and developers often rely on different solutions. One of the challenges for developers adopting a white label solution is integrating it these solutions. This is critical in ensuring a seamless transition, minimising any risk of loss of data, and ensuring that the white label solution fully leverages data input from embedded systems. 

ApnaComplex white label solutions are open to API integration, allowing different requirements and software to be incorporated. This allows the smooth adoption of the platform.

Integrated solutions  

At its core, API integration in property management software refers to the system’s ability to connect and collaborate with various third-party applications, systems, or databases. This interoperability facilitates data flow, enabling seamless operations and enhanced functionality.

Some of the ongoing integrations by ApnaComplex include:  

  • Third-party integrations like Salesforce, Oracle, and SAP
  • Payment gateway
  • Water & power metre
  • RFID (Radio Frequency Identification) & IoT devices
  • Vehicle barriers & ANPR (Automatic Number Plate Recognition)

Why are API integrations critical for a proptech white label? 

Integrations allow ApnaComplex to stay flexible and agile. It ensures seamless operations, facilitating data analysis while ensuring that new capabilities can be quickly adapted with minimal disruptions. 

Reducing disruptions

Most developers today have software in place to run at least part of their operations. It could be Tally for finances or Salesforce for CRM (Customer Relationship Management). While platforms like ApnaComplex have their own in-built solutions, many developers prefer to go with the prior systems to ensure continuity of operations. It reduces disruptions caused by switching systems and training. 

Streamlining operations

ApnaComplex white label solutions are designed to seamlessly integrate into an existing product portfolio. API integration removes data silos, bringing together different solutions on one platform for seamless operations. It facilitates data analysis, improving efficiency and efficacy.  The unified interface also streamlines workflows, reducing redundancy and simplifying tasks.

For instance, residents can pay their maintenance through Payment Gateway integration. The payment is then automatically registered in the accounting systems with the generation of receipt and reconciliation carried out seamlessly. 

Scalability and adaptability

The flexibility through API integrations empowers property managers to scale their operations seamlessly. As their needs evolve or new technologies emerge, integrated solutions can accommodate changes without disrupting ongoing processes.

Harnessing IoT capabilities

Emerging tech like IoT will play a crucial role in community management, especially in strengthening security. For instance, integrating RFID vehicle trackers is a key part of parking management. White label API integration ensures that IoT capabilities are harnessed for improving the residential and working experience in a gated community or workplace. 

Strengthening compliance 

Some API integrations can play an important role in ensuring compliance. For instance, accounting integrations are important for tax compliance. Similarly, identity-checking enhancements may become critical for security compliance.

Integration capabilities are the backbone of modern property management software. They bridge gaps, streamline operations, and unlock a world of possibilities. ApnaComplex’s white label API integrations not only encompass robust features but also boast unparalleled integration prowess, ushering in an era of seamless property management.

Find out What to Look for when picking a white label solution in community automation. Also, read ApnaComplex White Label Benefits You Should Know About.

To explore the full potential of our API integration capabilities and revolutionise your property management journey, get in touch with us at support@apnacomeplex or call 80886 11229.

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Improve workplace facility management with ANACITY Business
Paromita Datta
November 17, 2023

Challenges in Workplace Facility Management & How to Resolve these with ANACITY Business

For people to be productive and engaged in their work, it is critical that we invest in the development and operations of facilities in workplaces. The importance of workplace facility management becomes even more critical as we understand more about ensuring health and wellness in commercial spaces.

However, running well-run facilities can be challenging, especially since it typically involves a large proportion of operational costs. Currently, these facilities are largely managed in an ad hoc style through fragmented systems. ANACITY Business offers facility managers a single platform to consolidate all their requirements, thus ensuring both efficiency and cost-effectiveness.

What is workplace facility management? 

The International Organisation for Standardisation defines facilities management as the “organisational function which integrates people, places and process within the built environment with the purpose of improving the quality of life of people and the productivity of the core business.”

Facility management can impact critical areas in a workplace including, health and safety, procurement, space planning, sustainability, energy, property and asset management. Well-run facilities help us realise the full potential of the built environment.

Challenges & solutions in workplace facility management

Facility management in commercial workplaces can be a complex and challenging task due to various factors. Here are some of the key challenges faced in this field:

Cost Management

Facility management, including the maintenance and servicing of assets, can often be the most expensive part of running any commercial space. Balancing budgets and minimising operational costs while maintaining a high standard of facility services is a constant challenge. 

ANACITY Business offers the tools to improve financial management through multiple means. For instance, the Expense Tracker can be leveraged to identify wastage or over-consumption. Similarly, an Inventory Tracker can help pinpoint missing or misused inventory. 

Building sustainability

The optimal way to build sustainability in a commercial space is during the construction stage through the addition of energy-efficient fixtures and designs. The challenge lies in older buildings which do not have the means to track energy usage. 

ANACITY Business can promote sustainability by helping facility managers track energy usage and waste management. It can also facilitate the adoption of eco-friendly practices by connecting building managers with suitable vendors such as specialists in rainwater harvesting or wastewater management. 

Regulating access to facilities

Facilities like meeting rooms are necessary for any commercial space. However, regulating access is a common issue in workplace facility management. Common problems include double bookings or completely barring entry during maintenance or an emergency.

The solution lies in regulating access through prior booking. One can book meeting rooms or recreational facilities on the ANACITY Business app. Pre-set time slots remove any possibility of double booking. Entry can also be completely restricted in special cases through Smart Access tools.

Complaint management

Swift complaint management is essential to ensure that facilities are maintained at the optimum level. Timely resolution ensures that small issues are addressed before they become unmanageable or too expensive to fix. 

Despite its importance, this is often a neglected area with facility managers still relying on call-ins or paper registers for listing and tracking complaints. Often complaints are not registered correctly or followed up on time, leading to dissatisfaction. There is also no mechanism to analyse the problems or to leave feedback.

ANACITY Business resolves these issues through an app-based system. One can register complaints on the app and mark it as ‘Urgent’ if required. Unaddressed complaints are escalated to the next level. The complainant can check the resolution progress and leave feedback. Most importantly, it empowers facility managers to carry out a root cause analysis to identify the underlying reason for a recurring complaint. 

Facility & asset management

With expensive equipment and furnishings, facility and asset management is a key task for facility managers. This includes timely maintenance and quick servicing in case of a breakdown. The challenge lies in accessing information and ensuring that all maintenance activities are carried out on time.

ANACITY Business has a highly evolved facility and asset management module that is specially developed to meet these challenges. Under an easy data access system, managers can view important asset information such as service history by simply scanning the asset’s QR code. They can set up a maintenance schedule with timely reminders. 

Access to compliance data

Adhering to local, state, and central regulations, including building codes, health and safety standards, and environmental regulations, can be complex and time-consuming.

ANACITY Business acts as an information repository where all documents can be stored. These can be easily retrieved to ensure compliance with regulations. Paperless access to information has more efficient and manageable compliance procedures, minimising the risk of loss of information.

Emergency Preparedness

Developing and maintaining effective emergency response plans for natural disasters, accidents, or other unexpected events is critical but can be challenging to implement. The biggest hurdle lies in getting people to follow emergency procedures. Lack of information and timely notice adds to the challenge. 

Anyone can access emergency services through the SOS button on ANACITY Business. The app acts as an information repository where people can be informed about disaster preparedness. It also acts as an excellent communication platform where facility admins can post notices in dealing with any exigency. 

In addition, ANACITY Business helps admins restrict entry to specific areas during an emergency through smart access control. Read our article How ANACITY Business Makes your Workplace Safe & Secure to know more.

User Expectations

Meeting the evolving expectations of employees and tenants in terms of comfort, convenience, and modern amenities can be demanding. ANACITY Business offers facility managers multiple means to gather feedback and opinions. This includes surveys and polls which admins can leverage to assess people’s expectations.

ANACITY Business empowers managers to address challenges in
workplace facility management while staying updated with industry best practices and embracing innovation to ensure that commercial spaces are safe, efficient, and conducive to productivity.

Find out more about How ANACITY Business by ApnaComplex is Revolutionising Workplace Management to know more.

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Resolving challenges in workplace visitor management
Paromita Datta
October 19, 2023

Workplace Visitor Management: Challenges & Solutions with ANACITY Business

As workplaces become more complex and vast, managing visitor entries has become even more challenging. At the same time, it is even more important for ensuring compliance, efficiency, and security. Workplace visitor management should not only enhance security but also help create a professional and welcoming atmosphere. 

In this article, we will explore the common challenges associated with workplace visitor management and how ANACITY Business leverages technology to address them. Features like access control, pre-approvals, and QR-based entry minimise human intervention, thus ensuring resource efficiency. It also shortens waiting time in the lobby while enhancing security. 

Challenges in workplace visitor management

Following are some of the common challenges in managing workplace entries: 

Security Concerns

Ensuring the security of the workplace is the primary concern when managing visitors. Unauthorised access or lax visitor management can lead to security breaches and potentially compromise sensitive information. In a large commercial complex, the security also has to deal with restricting access. For instance, a visitor to one office cannot have access to other offices in the building. It’s also crucial to strike a balance between welcoming guests and protecting the workplace.

Solution: ANACITY Business ensures robust access control systems through approval-based entries. Since all entries are recorded digitally, it is also easier to track visitors. Smart access control bars entry for unauthorised people. Thus, it ensures that visitors cannot enter offices or other facilities unless authorised. Read more in our article, Smart Security Systems: How ANACITY Business Makes your Workplace Safe & Secure.

Inefficient check-in procedures

Cumbersome visitor check-in procedures can create bottlenecks and negatively impact the visitor experience. Long wait times can frustrate visitors and staff, resulting in a poor first impression of the workplace. 

Solution: Streamline the check-in process with ANACITY Business smart visitor management software. Guests can be pre-approved for smooth entries. Walk-in guests can also be approved through app notifications. Approved entries are further made smooth through QR-based entries where visitors can just scan a QR for quick access. 

Scalability

As a workplace grows, the challenge of managing a high volume of visitors simultaneously increases. Handling large numbers of guests efficiently can be a daunting task.

Solution: As a cloud-based solution, the ANACITY Business visitor management system is not hindered by scale. Cloud-based systems can adapt to the changing needs of a growing workplace, allowing for easy expansion without compromising efficiency.

Visitor Experience

A poor visitor experience can create a negative impression of the workplace and may impact business relationships. Cumbersome check-in processes, unfriendly staff, or a lack of clear directions can all contribute to a less-than-optimal experience.

Solution: ANACITY Business ensures a positive visitor experience at the lobby by significantly reducing the waiting time at the lobby. It minimises human intervention and the usual bottlenecks at entry points. 

Emergency Response

In the event of an emergency, quickly identifying and accounting for visitors is a critical concern. Traditional visitor logs and manual processes can hinder swift response times. It may also become necessary to close access to certain areas or facilities during emergencies. For instance, lift usage is restricted in a fire.

Solution: ANACITY Business visitor management software can instantly track current visitors, enabling the security to react promptly. ANACITY Business also offers an emergency tab that allows any user to quickly call the security. 

Workplace visitor management is crucial for maintaining security, creating a professional atmosphere, and enhancing the overall visitor experience. ANACITY Business is developed to address these issues effectively, streamlining the process, enhancing security, and ensuring data privacy and compliance.

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Choosing a white label solution
Paromita Datta
October 16, 2023

Choosing White Label Solutions in Community Automation – What to Look for

As more developers seek to provide robust, efficient, and user-friendly solutions for community management, developing the right technology is the first and biggest hurdle. White label solutions offer the most viable alternative. It enables developers to focus on their core competencies while delivering a tailored product that can be easily branded and customised for clients. 

However, choosing the right white label solution is critical. In this article, we will explore what developers should look for when adopting white label solutions for community automation.

Choosing white label solutions

Features like accounting, billing, communication, facility & asset management are the must-have and are usually offered by most platforms. But providing these features is not sufficient. A good white label solution should also offer:

Customisation capabilities

One of the primary advantages of white label solutions is the ability to customize the product to meet the unique needs of your clients. Developers should seek platforms that offer a high degree of flexibility and customisation. A robust customisation capability ensures that the platform can be tailored to fit the branding and specific requirements of different community management companies.

ApnaComplex white label solutions are completely tailor-made with a unique user interface, and customisable features. It is an open platform that allows easy integration of diverse digital solutions. Thus, it acts as a single platform that integrates critical solutions like payment gateways, water & power meters, biometric ID, and vehicle barriers. 

Scalability & performance

Community automation systems must be capable of handling a growing number of users and data over time. Developers should look for white label solutions that offer scalability without compromising on performance. ApnaComplex is, thus, able to handle increased data loads, user traffic, and additional functionalities without experiencing significant downtime or performance issues.

Security & data privacy

Community automation involves handling sensitive data, including personal information, financial records, and communication logs. Security and data privacy are paramount. Developers should choose white label solutions that prioritize data security and compliance with data protection regulations. 

ApnaComplex ensures end-to-end encryption to ensure data security. Find out more about our Data Security and Privacy Policy. ApnaComplex is also ISO/IEC 27001:2013 Certified. Read our article to know What it Means & Why it Matters.

Integration & compatibility

A white label solution that seamlessly integrates with other software systems is a developer’s dream. Look for solutions that offer robust APIs (Application Programming Interfaces) and support for industry-standard integration protocols. ApnaComplex ensures that the community automation software can be integrated with accounting systems, communication tools, or any other applications your clients rely on.

Reliability & support

Reliability is crucial in community automation as any downtime can disrupt essential operations. Developers should choose white label solutions that are backed by reliable hosting and support services. This includes regular updates, bug fixes, and 24/7 technical support. When issues arise, having a responsive team like the ApnaComplex support team can make all the difference in ensuring seamless community operations and swift resolution of issues.

User experience 

An intuitive user interface is essential for user adoption. Developers should select white label solutions that provide a user-friendly experience for administrators, staff, and residents. Consider the accessibility features of the solution to ensure it can be used by a broad audience. Both the ApnaComplex app and the web-based ERP (Enterprise Resource Planning) are easy to use.

Industry experience

With more than 13 years in the industry, the ApnaComplex platform has been enriched by its interaction with leading developers, builders, facility managers, Resident Owner Associations, Management Committees and residents. As a result, the platform has been enriched over the years to meet their specific requirements. 

We understand the issues faced by residential and workplace communities. We have successfully onboarded around 6000 communities. It gives us a unique insight into the challenges faced by resident associations and the best possible solutions. Learn more in our article ApnaComplex White Label Solutions: 360° Digitalisation for Builders & Developers.

Also, don’t miss reading Branding to Automation: ApnaComplex White Label Benefits You Should Know About.

By considering these factors, developers can deliver tailored and robust automation solutions that meet the diverse needs of a community, ultimately leading to client satisfaction and success in this competitive market. If you want to learn more about our white label solutions, get in touch with us at support@apnacomeplex or call 80886 11229.

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ApnaComplex white label benefits
Paromita Datta
October 11, 2023

Branding to Automation: ApnaComplex White Label Benefits You Should Know About

Challenges have emerged as the real estate sector attempts to digitalise rapidly. One of the biggest hurdles in this transition is the lack of technical expertise. The absence of an integrated solution in consumer engagement and community automation further compounds this gap. Consequently, many developers found themselves relying on different software for their operations. 

ApnaComplex white label benefits address this gap by integrating different functions on one platform – from post-sales to post-possession. The app-based platform, backed by an award-winning ERP integrates different functionalities on one platform. Thus, it is easy to follow and monitor while promoting transparency.

ApnaComplex white label benefits

These solutions have been developed in close association with developers and builders. The integrated platform offers the following benefits:

Tested solutions 

With over 13 years of experience, ApnaComplex offers a tested platform in community automation. It was developed and enriched through close collaborations and interactions with developers, builders, facility managers, Resident Welfare Associations, Management committees, property owners, and tenants. The platform has evolved over the years to meet emerging challenges that were tested on the ground. Relying on tested solutions also mean lower risks for maximal returns. 

Focus on core business

One white label benefit is that it allows the developer or the builder to focus on their core business while diversifying their portfolio. Given that technology keeps changing at a rapid pace, this can be a critical benefit. It liberates the developer from a continual focus on technology and diversion of their resources.

Meet customer expectations

The chief impetus behind the digital transition of the real estate sector comes from the changing expectations of the consumer. The modern consumer expects smart support in every area, from billing to communication. Hence, businesses have been forced to transition digitally despite the initial lag. 

Enhance branding

With ApnaComplex white label solutions, developers and builders can leverage their services under their own brand. The app ensures that the brand stays visible throughout the buyer journey. The customer is onboarded on the developer app after signing the sales deed and continues even after the homeowner or tenant moves into the community. This also holds true in the case of commercial white label partnerships. 

Consequently, a resident in a gated community uses the developer app to pay maintenance, book facilities, and register complaints. The app usage remains equally high in workplaces. Employees and facility managers use it for entering the premises, parking vehicles and even booking meeting rooms. Thus, it ensures that the app remains in the user’s focus at all times. 

Fast delivery

What happens when a developer needs a fast transition of their platform? Instead of getting bogged down by doing it solo or by looking for digital expertise from non-experts, the safest solution is to adopt a tested platform. ApnaComplex white label benefits thus, includes the quickest route to the market with time-tested solutions. 

Data privacy 

Data security is a prime concern for most developers. Apart from ensuring compliance, this is also critical in securing the trust and confidence of the market. ApnaComplex white label benefits include data security through end-to-end encryption. Effectively, it means that the consumer data remains with the developer and cannot be accessed by any third party. Say goodbye to pesky advertising messages or calls and ensure consumer data remains secure.

Save effort with automation 

With ApnaComplex, you can automate tasks like raising invoices, issuing receipts, and payment reconciliations. Customers can set up payment schedules with due reminders. Similarly, the post-possession functionalities ensure end-to-end automation, from accounting & billing to maintenance collection and asset management. Automation removes any manual intervention, reducing effort, cost of operations, and chances of errors. 

Driving sales referrals

The app offers a loyalty program that the developer can leverage to facilitate sales. Users can view upcoming projects, check their previous references, and add referrals for interested buyers. Thus, the app incentivises existing property buyers to drive sales. 

Read more about ApnaComplex white label solutions here.  If you want to learn more about white label benefits, get in touch with us at support@apnacomeplex or call 80886 11229. Our team will help you understand the various features you can use to enhance your brand while improving residential and workplace experience in gated communities and offices!

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Smart Security System with ANACITY Business
Paromita Datta
October 6, 2023

Smart Security Systems: How ANACITY Business Makes your Workplace Safe & Secure

Security is a main concern for any workplace. With high traffic of known and unknown people visiting the premises, visitor management and access control can become challenging. Traditionally, access was managed manually, creating inefficiencies arising out of gaps in recording data or getting approvals.

ANACITY Business offers smart security systems for workplaces that are designed to resolve these gaps, creating a system that is easy to track and monitor. There are two main modules that help in strengthening security in workplaces – visitor management and access control.

Securing your workplace 

Managing security in workplaces is challenging with heavy traffic of employees, invited visitors, and walk-ins. ANACITY resolves these challenges by regulating access through a single platform.

Visitor management

The app-based visitor management system digitises the approvals and pre-approvals to ensure smooth entry for everyone. It offers multiple benefits, including:

Quick approvals: Visitor approvals are sought via the app, removing any need for calls. 

Pre-approvals: Ensure that approved guests can enter without wasting any time at the gate or the lobby. 

Visitor data: Digital data is far less susceptible to damage or loss when compared with registers and paper documents. This means that visitor data is easily retrieved when required.

Guard patrolling: The guards scan geo-tagged QR codes in less-visited areas on the app during their daily patrols. This data helps the supervisor identify gaps in the patrol routes without being physically present. 

Access control

Smart access control at turnstiles, lifts, and facilities like meeting rooms, ensures that only authorised personnel are allowed. A wireless, cloud-based system removes the need to check entries manually. Instead, access is granted via smartphone or biometric credentials. This ensures the following:

Security: Unauthorised people cannot enter the premises.

Time & role-based access: Restrict entries as per time and role. 

Emergency lockdown: Ensure all doors are locked or unlocked during emergencies. 

No manual intervention: A cloud-based system removes any need for the physical presence of guards at every checkpoint.

Facility management: Regulate access to facilities and meeting rooms.  

If you want to learn more about ANACITY Business, get in touch with us at support@apnacomeplex or call 80886 11229. Our team will help you understand the various security features you can use for regulating access in the workplace!

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White label solutions by ApnaComplex
Paromita Datta
October 5, 2023

ApnaComplex White Label Solutions: 360° Digitalisation for Builders & Developers

The real estate sector has been slow to climb on the technology train with many leading developers still relying on manual processes to engage with their customers. This has led to some obvious gaps with inefficient use of resources, lack of transparency, and failure to leverage data or analytics in improving the user experience. With consumers now expecting full digital support, developers and builders can longer afford to ignore their digital transformation. 

While verticals such as property listings picked up, there is still a gap when it comes to customer-centric solutions for builders and developers. Consequently, many developers and builders have been forced to digitise on their own. This can be challenging since technology is not a core focus for most real estate companies. ApnComplex white label solutions address these unique requirements and challenges.

What are ApnaComplex white label solutions?

White label solutions are created by one company that are then sold by another company under its own unique branding. It allows businesses to diversify their portfolio without investing in developing different capabilities, thus ensuring their focus remains on their core offering.

With ApnaComplex, builders and developers can digitally transform their customer experience on a single platform under their own brand. The app-based platform is backed by an award-winning Enterprise Resource Planning (ERP) solution. The platform consolidates different functionalities, enabling developers to offer end-to-end digital assistance to their clients, from post-sales support to post-possession.

What do you get with ApnaComplex white label solutions?

The white label solutions can be split into two segments – post-sales and post-possession. 

Post-sales 

The post-sales journey begins right after the customer books his/her home or unit as they are onboarded on the app. Powered by specially developed Customer Relationship Management and ERP integration, the white label solution offers a single platform for the entire customer journey. This includes:

Sales referrals: The app offers a loyalty program to incentivice existing customers for sales referrals. Users can view upcoming projects, the status of previous references, and refer interested buyers. This feature can be powerful in funneling sales referrals through existing homeowners and tenants. 

Invoicing: The platform digitises the entire invoicing with smart ERP integration. Raise invoices, track installments, and automate the issuing of receipts with zero manual intervention. Buyers can set payment schedules and get reminders for due dates via push notifications or emails. They can pay via the app and receive receipts. 

Payment reconciliation: Eliminate suspense entries and automate reconciliations. This ensures greater transparency and accountability, eliminating any human errors. In addition, the system also generates defaulters’ lists which can be accessed in an instant. 

Communication: In today’s hyper-connected world, every home or unit buyer expects to be kept in the loop on his/her investment. Traditionally, communication was carried out through inefficient, wasteful, cost-ineffective, and time-consuming snail mail. The ApnaComplex white label solution moves the entire communication to a far more familiar digital medium of an app.

Buyers receive all critical information, including property documents and monthly construction updates, on their phones. The app also works as a digital repository for critical documents.

Post-possession

The full-stack post-possession support ensures that the property buyers stay connected through the app, thus strengthening the developer/builder brand. Developed over 12+ years, in close collaboration with leading developers, Management Committees, Resident Associations, tenants, and residents in gated communities.   

The app-based community automation and smart security solution leverages intuitive technology to enhance residential and workplace experience in gated communities and commercial workspaces. It is backed by an award-winning ERP system with industry-leading solutions. These solutions include:

  • Smart visitor management system
  • Parking allocation
  • Access control
  • Accounting & billing
  • Complaint management
  • Resident communication & engagement 
  • Facility booking & management
  • Clubhouse management 
  • Asset management
  • Rent & maintenance payment

Concierge and rental services: The post-possession module also includes add-on services to facilitate the residential or workplace experience. These are:

  • Home services: Book a deep clean or find movers & packers on the app. Residents can find special offers and discounts. 
  • Rental & resale: Backed by a professional onsite team, the app facilitates rental and resale management services. Homeowners can list their properties while prospective tenants can search extensive listings to find a suitable home. These services include support with rental agreements, KYC & background search, as well as move-in services.

If you want to learn more about our white label solutions, contact us at support@apnacomeplex or call 80886 11229. Our team will help you understand the various features you can use to enhance your brand while improving residential and workplace experience in gated communities and offices!

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Know all about sinking fund
Paromita Datta
September 21, 2023

Sinking Fund: What it is & how it is calculated

Ever wondered what that sinking fund entry is on your housing society maintenance invoice? Generally speaking, a sinking fund is an account where you set aside money to pay off a debt or for a planned expense. In the context of a gated community, a sinking fund has a similar purpose. There are specific rules for its calculation and usage.

What is a sinking fund in a housing society?

A sinking fund for a gated community has a similar purpose as in the case of personal finances. The main intention is to ensure that there are enough funds for necessary structural repairs or to plan for a contingency. A sinking fund ensures that the community is not overwhelmed by debt or an urgent expense. 

Many of the facilities and infrastructure in gated communities are depreciating assets. A sinking fund ensures that necessary repairs can be undertaken without worrying about the cost. It offers financial protection for any urgent expense. 

What is a sinking fund utilised for?

A sinking fund is meant for major undertakings like structural repairs. Unlike regular maintenance, these include heavy repairs or reconstruction. However, any resolution to deploy the fund must be passed by the general body of the society. In addition, it must be as per the guidance and opinion of the society architect. 

How is the sinking fund calculated in a housing society?

As per the Bye Law No. 13 (C), “The General Body can decide the Sinking Fund contribution, subject to the minimum of 0.25% per annum of the construction cost of each flat incurred during the construction of the building of the Society and certified by the Architect, excluding the proportionate cost of the land”.

In practice, these provisions can be less than straightforward. The construction cost can be different for each flat, depending on its size and even the date of construction. The cost may be difficult to estimate where the builder has marked up the costs. Hence, housing societies often have to explore alternative means to calculate sinking funds. 

One of the common alternatives is to take the reconstruction cost as the base for all calculations. This ensures that the calculations are based on current rates and there are no discrepancies. However, this rate must be decided in consultation with the society architect.

Know more

ApnaComplex offers a data repository where you can find all critical information. You can check your maintenance invoice for sinking fund charges. 
Want to know more about maintenance charges? Read our article to Know all about Society Maintenance Charges. Find out how ApnaComplex facilitates society maintenance here. Worried about escalating maintenance charges. Discover the secret to reducing your society’s maintenance fee!

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Switching to sustainable energy solutions
Paromita Datta
September 8, 2023

How gated communities can transition to sustainable energy systems

Energy consumption in the residential sector accounts for very high usage, second only to the industrial sector. Consequently, bringing down this high energy consumption is often one of the biggest priorities for gated communities. However, short of switching off the power supply, bringing down usage can be nearly impossible. The solution, therefore, lies in switching to sustainable energy solutions. 

What is sustainable energy? 

Sustainable energy refers to those power sources that can be replenished within a human lifetime and cause no carbon emissions. Thus, it does not harm the atmosphere or contribute to global warming. The four main types of sustainable energy sources are solar power, wind power, bioenergy, and hydroelectric power. 

For gated communities, solar panels have emerged as one of the most effective sustainable energy solutions. You can read more about its benefits in our article Solar Energy: A Sustainable Solution for Housing Societies.

How to transition to sustainable energy system 

Switching to sustainable energy systems can require modifications in both infrastructure and resident consumption habits. This can cause disruptions and resistance from residents affected by the change. Hence, it is critical to follow a phased and planned transition to sustainable energy systems: 

Conduct an energy audit

Start by understanding the current energy consumption patterns within the community. Identify which areas consume the most energy, such as lighting, heating, cooling, and common facilities. ApnaComplex Metered Utility Billing helps keep track of all metered utilities including electricity. 

Set clear sustainability goals

Setting goals is important to check progress. It sets the purpose and forms a driving factor for all sustainability initiatives. Achieving these targets can also be a powerful motivator in continuing with sustainability initiatives. Establish clear goals and objectives for transitioning to sustainable energy. Define targets for reducing carbon emissions, energy consumption, and cost savings.

Community Engagement

Gathering member consensus is critical since transitioning to sustainable solutions can involve sizeable investments. Everyone must be on the same page when it comes to adopting sustainable consumption habits and investment in infrastructure modifications. 

Conduct meetings or surveys to educate them about the benefits of sustainable energy and gather their input and support. You can also invite sustainability experts for workshops and help answer resident questions. Sustainability goals should be seen as a common community objective rather than an arbitrary decision by Management Communities or Resident Welfare Associations. 

Assess renewable energy sources

Evaluate the renewable energy resources available in the community’s vicinity. This could include solar, wind, geothermal, or even micro-hydro power, depending on the location and resources. Small-scale wind turbines may work if the community is in a windy area. In most cases, rooftop solar panels are the most applicable solution. 

Invest in smart energy-efficient appliances

Sustainable technology is our biggest friend when it comes to retrofitting buildings.

  • Upgrade common area lighting and appliances to energy-efficient LED lights and energy star-rated appliances. 
  • Implement motion sensors and timers to reduce unnecessary energy consumption.
  • Invest in energy storage systems like lithium-ion batteries to store excess energy generated by renewable sources for use during non-peak hours or emergencies.
  • Implement a smart grid system to optimize energy distribution, monitor usage, and reduce wastage. 

Energy-efficient landscaping

Use landscaping techniques to provide shade, reduce heat absorption, and improve insulation around buildings, reducing the need for air conditioning.

Installing EV charging stations

Install EV (electric vehicle) charging stations within the community to encourage residents to switch to electric vehicles. If your community is yet to make the switch, read our article Gated Communities Must Move Towards eMobility. Here’s How.

Financial incentives

Look for subsidies, tax breaks, incentives and rebates at the state, or central level to offset the initial costs of renewable energy installations. For instance, housing societies can apply for a 30% subsidy from the Ministry of New and Renewable Energy for rooftop solar panel installation. 

Maintenance and monitoring

Establish a routine maintenance schedule to ensure all equipment continues to operate effectively. Implement monitoring systems to detect and address issues promptly. This can include additional training for the maintenance staff. 

Educate and encourage residents

Conduct workshops and educational programs to teach residents about energy conservation and how to use the new sustainable energy systems effectively. Repeated messaging is important to ensure that residents stay aware. 

Long-term planning

Develop a long-term sustainability plan that includes periodic evaluations and updates to incorporate new technologies and practices as they become available.

Partnerships and community resources

Collaborate with local energy providers, environmental organisations, and sustainability experts to gain knowledge, resources, and support for the transition.

Transitioning to sustainable energy solutions in gated communities requires careful planning, investment, and collaboration. It can lead to reduced energy costs, lower carbon emissions, and a more environmentally responsible and resilient community. Learn about more such initiatives in our article 5 Sustainable Living Practices Every Gated Community should Adopt.

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Solar powering communities - challenges & solutions
Paromita Datta
September 4, 2023

Get the Solar Edge – Resolving challenges in transitioning to clean energy

Transitioning to a sustainable energy infrastructure is the biggest challenge facing gated communities today. Solar energy systems have emerged as one of the most viable and economical alternatives to conventional power sources. However, challenges still remain in adopting solar panels.

Transitioning to solar panels

There are many benefits in transitioning to solar-powered systems. Our article Solar Energy: A Sustainable Solution for Housing Societies explains these in detail. Housing societies use solar panels to power a range of appliances, from water heaters to ensuring power backup. 

However, the adoption is not without challenges. Read below some of the common roadblocks you may face along with some possible solutions.

Gathering consensus

Investing in a solar-powered infrastructure requires upgrades to existing systems. Depending on the scale, these enhancements can be extensive. Since this is a long-term investment, you cannot undertake it without the agreement of the committee members. Despite its benefits, management committees often face disagreements and reluctance from some quarters on issues like cost of installation.

Hence, gathering consensus is critical to get the project going. Provided all the members with detailed information on solar panels, their scope, benefits, and installation costs. 

Space & load-bearing issues

Rooftops with ample sunlight are preferred for installation. However, the roof must have the load-bearing capacity to bear the panels. It is critical that you start with an engineer assessing the roof’s capacity. An expert can also advise on optimising your roof space and strengthening its ability to withstand the panels’ weight.

Electrical Infrastructure

You cannot install the panels without a proper assessment of the society’s electrical infrastructure. Possible changes may include upgrades in the capacity of transformers, distribution lines, and meters. Since solar panels produce DC current, you will also need inverters to convert this to AC current used in homes. 

You must also decide between on-grid or off-grid connection. An on-grid connection has lower installation and maintenance costs. Off-grid systems are comparatively expensive but have the self-dependency that comes from using batteries for power storage. It’s important these details are properly considered before a decision is made. 

Financing 

The upfront costs of installing a solar energy system are considerable. The commercials can be the biggest roadblock, often overturning wide consensus. However, the cost must be viewed against the long-term savings on electricity bills and as a step towards self-sufficiency. Residential societies can also apply for a 30% subsidy by the Ministry of New and Renewable Energy for rooftop solar panel installation. In addition, societies can also claim reductions in income tax. 

Capacity building and training

The vendor carrying out the installation is also typically responsible for any major repairs or servicing. However, the society must be capable of daily management and maintenance of their solar energy systems. The society must appoint a designated team to effectively manage such requirements. The team should be trained by the vendor in carrying out on-spot maintenance activities. 

Looking for the right vendor

Fortunately for the consumers, the solar panel industry is a fiercely competitive market. So, it’s best to pick a vendor who can extend support from pre- to post-installation. This includes rooftop inspection, installation, financing support, and annual maintenance. Also, make sure the vendor has a BIS certification.  

ApnaComplex has been working with Management Committees and Resident Welfare Associations in connecting with leading solar panel vendors. If interested, you can reach out to us at support@apnacomeplex or call 80886 11229.

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